Administrative Associate IV

tamus; Corpus Christi (TX); On-site; USD 41,369,000 - 58,920,000; Full time

Benefits offered by this job

Tuition benefits

On-campus wellness opportunities

Retirement plan options

Job summary

TAMU-CC is a dynamic university on Corpus Christi Bay offering a broad array of undergraduate and graduate programs. This Administrative Associate IV role supports the College of Liberal Arts, providing essential administrative services, scheduling, and documentation across academic and fiscal workflows.

The position emphasizes teamwork, cross-training, and flexible workload management to maintain high-quality service for faculty, staff, and students in a busy, mission-driven environment.

Qualifications

• High school diploma or GED required with proven office experience.
• Strong MS Office skills and ability to manage multiple tasks.
• Excellent written and verbal communication, positive attitude.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Provide administrative support to the Graduate Coordinator and maintain program records.
• Coordinate events, travel, and general operations for the college.
• Assist with financial activities, purchasing, vendor setup, and reconciliation.
• Serve as front-line contact, handle inquiries, and support syllabi review and Interfolio.
• Supervise student workers and ensure cross-coverage of tasks.

Skills

Advanced MS Office

Communication skills

Independent work

Fast-paced environment

Positive attitude

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

Job Title

Administrative Associate IV

Agency

Texas A&M University - Corpus Christi

Department

College Of Liberal Arts

Proposed Minimum Salary

Commensurate

Job Location

Corpus Christi, Texas

Job Type

Staff

Job Description

TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.

TAMU-CC's beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.

PURPOSE

This position is designed to contribute to a collaborative administrative team that provides consistent coverage and high-quality service to the College of Liberal Arts. Responsibilities are shared and rotated among administrative associates to facilitate cross-training, maintain operational flexibility, and promote balanced workloads.

DESCRIPTION

Functional Area 1: Academic & Faculty Support

• Percent Effort: 25%
• Provides administrative support to the Graduate Coordinator by maintaining application files, practicum logs, oral examination reports, and other graduate program documentation.
• Faculty administrative communications including missed class day postings
• Academic/administrative deadline tracking
• Other academic administrative processes as assigned
• Assists with adjunct hiring
• Assist with faculty domestic travel

Functional Area 2: Events, Travel & Operations

• Percent Effort: 25%
• Assist with the coordination of events and special events
• Assist with faculty foreign travel/Guest travel/Emburse
• Schedule rooms in Astra for special events and classes
• Submit work orders for maintenance
• Schedule meetings and maintain calendars for the college and shared conference room
• Hire, train, evaluate, and supervise department student workers

Functional Area 3: Financial Support

• Percent Effort:25%
• Assist with department fiscal activities, such as purchasing, Pcard, and reconciling accounts using advanced spreadsheets and/or databases.
• Set up vendors for payment using Substitute W9, Quote for Services, and entering Purchase Orders in IslanderBuy
• Oversees office supply ordering
• Assists with account activity/balance tracking for departments
• Assists in processing student awards and tracking account balances
• Assists with student travel/Emburse

Functional Area 4: Shared responsibilities

• Percent Effort:25%
• Front-line point of contact for the college to include greeting and answering calls
• Assists with general inbox coverage and general administrative requests
• Assists with syllabi review
• Assists with Interfolio
• Provides cross-coverage for various administrative support tasks

QUALIFICATIONS

• High School Diploma or GED
• Four (4) years of related experience
• Advanced skills in Microsoft Office Suite
• Excellent written and verbal communication skills
• Positive attitude
• Ability to work independently and efficiently with minimal supervision
• Ability to work in a fast-paced environment

PREFERRED QUALIFICATIONS

• Two (2) years of office management experience

SALARY

SALARY: Up to $17.50/Hourly Up to $36,400/annually, approximately

NOTE

NOTE: Employment may be impacted by the Presidential proclamation issued on September 19, 2025 and the moratorium issued by Texas Governor Abbott on January 27, 2026.

BENEFITS (rules, policies, eligibility apply)

From our generous benefits package and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work.

INSURANCE

• Medical
• $0 - $30 per month for Employee Only coverage after university contribution ($920 value).
• Up to 83% of premium covered by the university:
• Employee and Spouse
• Employee and Children
• Employee and Family coverage
• Dental & Vision
• Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account
• DUAL CAREER PARTNER PROGRAM
• ON-CAMPUS WELLNESS OPPORTUNITIES
• Work Life Solutions: Counseling, Work Life Assistance, Financial Resources, and Legal Resources
• Tuition Benefits: Public Loan Forgiveness
• Book scholarships
• 100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).
• Retirement : Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)
• Voluntary Tax Deferred Account/Deferred Compensat