Administrative Associate IV

Planitec BTP; Corpus Christi (TX); Hybrid; USD 22,000 - 25,000; Full time

Job summary

Texas A&M University - Corpus Christi is seeking an Administrative Associate IV to support the College of Liberal Arts. The role involves assisting the Graduate Coordinator with documentation, coordinating events and travel, managing department purchasing and accounts, and providing frontline reception for the college.

The position requires a High School Diploma or GED and four years of related experience. Proficiency in Microsoft Office, strong communication, and the ability to work

Qualifications

• High School Diploma or GED.
• Four years of related experience.
• Advanced skills in Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Positive attitude.
• Ability to work independently and efficiently with minimal supervision.
• Ability to work in a fast-paced environment.

Responsibilities

• Provide administrative support to the Graduate Coordinator, including maintaining files and reports.
• Assist with events, travel arrangements, room scheduling, and logistics for the college.
• Support department financial activities: purchasing, accounts, and vendor setup.
• Serve as front-line contact for the college, handling inquiries and general inbox requests.

Skills

Microsoft Office Suite

Communication skills

Independent work

Fast-paced environment

Education

High School Diploma or GED

Job description

**Job Title**Administrative Associate IV**Agency**Texas A&M University - Corpus Christi**Department**College Of Liberal Arts**Proposed Minimum Salary**Commensurate**Job Location**Corpus Christi, Texas**Job Type**Staff**Job Description******TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.********TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.******PURPOSE**This position is designed to contribute to a collaborative administrative team that provides consistent coverage and high-quality service to the College of Liberal Arts. Responsibilities are shared and rotated among administrative associates to facilitate cross-training, maintain operational flexibility, and promote balanced workloads.**DESCRIPTION****Functional Area 1: Academic & Faculty Support****Percent Effort: 25%*** Provides administrative support to the Graduate Coordinator by maintaining application files, practicum logs, oral examination reports, and other graduate program documentation.* Faculty administrative communications including missed class day postings* Academic/administrative deadline tracking* Other academic administrative processes as assigned* Assists with adjunct hiring* Assist with faculty domestic travel**Functional Area 2:** **Events, Travel & Operations****Percent Effort: 25%*** Assist with the coordination of events and special events* Assist with faculty foreign travel/Guest travel/Emburse* Schedule rooms in Astra for special events and classes* Submit work orders for maintenance* Schedule meetings and maintain calendars for the college and shared conference room* Hire, train, evaluate, and supervise department student workers**Functional Area 3: Financial Support****Percent Effort:25%*** Assist with department fiscal activities, such as purchasing, Pcard, and reconciling accounts using advanced spreadsheets and/or databases.* Set up vendors for payment using Substitute W9, Quote for Services, and entering Purchase Orders in IslanderBuy* Oversees office supply ordering* Assists with account activity/balance tracking for departments* Assists in processing student awards and tracking account balances* Assists with student travel/Emburse**Functional Area 4: Shared responsibilities****Percent Effort:25%*** Front-line point of contact for the college to include greeting and answering calls* Assists with general inbox coverage and general administrative requests* Assists with syllabi review* Assists with Interfolio* Provides cross-coverage for various administrative support tasks**QUALIFICATIONS*** High School Diploma or GED* Four (4) years of related experience* Advanced skills in Microsoft Office Suite* Excellent written and verbal communication skills* Positive attitude* Ability to work independently and efficiently with minimal supervision* Ability to work in a fast-paced environment* undefined**PREFERRED QUALIFICATIONS*** Two (2) years of office management experienceSALARY: Up to $17.50/Hourly* ## Up to $36,400/annually, approximately***NOTE: Employment may be impacted by the Presidential proclamation issued on September 19, 2025 and the moratorium issued by Texas Governor Abbott on January 27, 2026.*****BENEFITS (rules, policies, eligibility apply)****From our generous** ***benefits package*** **and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work.****INSURANCE:*** Medical + $0 - $30 per month for Employee Only coverage after university contribution ($920 value). + Up to 83% of premium covered by the university: - Employee and Spouse - Employee and Children - Employee and Family coverage* Dental & Vision* Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account**DUAL CAREER PARTNER PROGRAM****ON-CAMPUS WELLNESS OPPORTUNITIES****Work Life Solutions:*** Counseling, Work Life Assistance, Financial Resources, and Legal Resources**Tuition Benefits:*** Public Loan Forgiveness* Book scholarships* 100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).**Retirement****:*** Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)* Voluntary Tax Deferred Account/Deferred Compensation Plan**Time Off****:*** 8+ hours of vacation paid time off every month.* 8 hours of sick leave time off every month.* 8 hours of paid time off for Birthday leave.* 12-15 paid holidays each year.All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.Equal Opportunity/Veterans/Disability Employer.