Administrative Associate III - Project and Office Support

Wiss, Janney, Elstner Associates, Inc.; Denver (CO); On-site; USD 34,000 - 52,000; Full time

Benefits offered by this job

Health plans

401(k) matching

Paid time off

Education assistance

Job summary

Wiss, Janney, Elstner Associates, Inc. (WJE) is seeking an Administrative Associate to support our Denver office, located in Lakewood, Colorado.

The successful candidate will demonstrate strong organizational skills, exceptional attention to detail, and the ability to adapt to changing priorities while coordinating with multiple staff members. WJE offers clerical duties along with high-level projects, including preparing qualifications submittals, editing reports, and coordinating meetings,

Qualifications

• Bachelor's degree in English, Communications, Marketing, Business, or related field.
• Experience in Architecture, Engineering, and Construction (AEC) may substitute for a degree.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Work closely with administrative team to ensure efficient workflow.
• Greet guests.
• Answer incoming calls.
• Process correspondence, mail, and FedEx packages.
• Manage office supplies and equipment.
• Scan, copy, print, and file documents.
• Provide administrative support to the Unit Manager and technical staff.
• Coordinate internal staff meetings, webinars, lunches, conference calls, and events.
• Assist with report review, including editing and formatting.
• Support staff with project-related tasks, including: project correspondence and client communication.
• Assist in preparing qualifications submittals in response to RFPs and RFQs, and maintain pre-qualification documentation.

Skills

Organizational skills

Attention to detail

Interpersonal skills

Multitasking

Independent learner

Supportive attitude

Adaptability

Education

Bachelor's degree in English/ Communications/ Marketing/ Business

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Job description

Wiss, Janney, Elstner Associates, Inc. (WJE) is seeking an Administrative Associate to support our Denver office, located in Lakewood, Colorado.

The successful candidate will demonstrate strong organizational skills, exceptional attention to detail, and the ability to adapt to changing priorities while coordinating with multiple staff members. WJE offers clerical duties along with high-level projects, including preparing qualifications submittals, editing reports, and coordinating meetings,