Administrative Associate III

WJE; Lakewood, Northern (CO, KY); Hybrid; USD 35,000 - 52,000; Full time

Benefits offered by this job

Health plans and benefits

401(k) matching

Paid time off

Educational assistance

Job summary

Wiss, Janney, Elstner Associates, Inc. (WJE) in Lakewood, CO, is seeking an Administrative Associate to support our Denver office. You will handle general office functions, coordinate meetings, and assist with submittals and reports while maintaining strong organization and interpersonal skills.

The role emphasizes attention to detail, ability to adapt to changing priorities, and initiative in high-level administrative projects within a collaborative engineering environment.

Qualifications

• Bachelor's degree in English, Communications, Marketing, or Business, or equivalent experience in the AEC industry.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong attention to detail and ability to manage multiple tasks.

Responsibilities

• Support office operations and administrative team to maintain workflow.
• Greet guests, answer calls, handle mail, FedEx, and office supplies.
• Provide admin support to Unit Manager and technical staff.
• Coordinate internal meetings, webinars, and conference calls.
• Assist with report editing, formatting, and project-related tasks.
• Prepare qualifications submittals and maintain pre-qualification documents.

Skills

Strong organizational skills

Attention to detail

Multitasking

Interpersonal skills

Education

Bachelor's degree in English, Communications, Marketing, Business

Tools

Microsoft Office

Job description

Wiss, Janney, Elstner Associates, Inc. (WJE) is seeking an Administrative Associate to support our Denver office, located in Lakewood, Colorado. Administrative staff at WJE are encouraged to take on responsibility and seek challenges in their roles. The successful candidate will demonstrate strong organizational skills, exceptional attention to detail, and the ability to adapt to changing priorities and project demands from multiple staff members while maintaining excellent interpersonal skills. Although many of the responsibilities are clerical in nature, this position also includes high-level administrative projects that require initiative, independent thinking, and the ability to clearly and accurately synthesize complex concepts. WJE is a global firm of engineers, architects, and materials scientists committed to helping solve, repair, and avoid problems in the built world. Since 1956, our applied experience from more than 200,000 projects and our state-of-the-art laboratory and testing facilities have made WJE a leader in providing innovative yet practical solutions to the clients we serve.

Responsibilities

• Work closely with administrative team members to ensure efficient workflow, effective communication, and a collaborative team environment
• Perform general office functions, including Greeting guests Answering incoming calls Processing correspondence, mail, and FedEx packages Managing office supplies and equipment Scanning, copying, printing, and filing documents
• Provide administrative support to the Unit Manager and technical staff
• Coordinate internal staff meetings, webinars, lunch presentations, conference calls, and office outings and activities
• Assist with report review, including editing and formatting
• Support staff with project-related tasks, including: Project correspondence, and Client communication
• Assist in preparing qualifications submittals in response to Requests for Proposals (RFPs) and Requests for Qualifications (RFQs), and maintain pre-qualification documentation

Requirements

• Bachelor's degree in English, Communications, Marketing, Business, or a related field. (Relevant experience in the Architecture, Engineering, and Construction (AEC) industry may be considered in lieu of a degree.)
• Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint
• Strong attention to detail
• Ability to learn independently
• Enthusiasm for supporting others in their work
• Ability to manage multiple tasks and adapt to changing priorities and project deadlines
• Strong interpersonal skills and the ability to work effectively with professionals at all levels in a fast-paced environment

Culture, Compensation, and Benefits: Wiss, Janney, Elstner Associates, Inc. (WJE) is a global firm of engineers, architects, and materials scientists. Clients worldwide seek our expertise to solve the most significant, interesting, and challenging problems in the built world. Our applied experience from more than 175,000 projects combined with unparalleled laboratory and testing capabilities have made WJE a leader in providing innovative yet practical solutions to the clients we serve.

Working at WJE is a team endeavor characterized by a culture of trust and personal responsibility. We encourage open communication, continuous learning, innovative thinking, ongoing mentoring, and free-flowing collaboration. We seek highly talented and hard-working individuals who want to be challenged, who want hands-on work, who want to set a higher standard, and who want to be mentored by the industry’s most accomplished experts. People with outstanding Character, unwavering Commitment to our core and culture, strong Expertise, and genuine Enthusiasm for their work. Learn more about the Extraordinary People we hire at WJE at www.wje.com/careers

WJE offers a robust, total compensation structure, where the hourly rate is just one component of an employee’s annual earnings. Additionally, employees may be eligible to receive overtime and variable compensation based on personal and company performance, often resulting in above-market annual earnings. Actual hourly rate will be based on several factors including consideration for a candidate’s qualifications, skills, competencies, and proficiency for the role while remaining mindful of our commitment to internal equity. A good faith estimate of the starting hourly rate (gross) for this position is in the following range: $25.38 - $38.08

This non-exempt position is also eligible for WJE’s industry-leading, total rewards package which enables our employees to grow and thrive with comprehensive health and financial benefits including:

• Robust and affordable health plans for employees and their families, including HSA as well as low and high-deductible PPO options
• Generous 401(k) matching of 110% for the first 6% of eligible pay vesting immediately
• Time off to care for yourself and others
• Investments in employees’ educational assistance and professional development

Learn more about WJE’s total rewards package here.

WJE is an Equal Opportunity Employer. We invite all qualified applicants to apply including individuals with disabilities and protected veterans (VEVRAA federal contractor). WJE will consider qualified applicants with criminal histories in a manner consistent with the requirements of Fair Chance Ordinances.

Founded in 1956, Wiss, Janney, Elstner Associates (WJE) is an interdisciplinary firm of engineers, architects, and materials scientists committed to helping clients solve, repair, and avoid problems in the built world. Supported by unparalleled laboratory and field-testing capabilities, our experts draw on more than seventy years of experience to deliver innovative and practical solutions grounded in deep technical expertise.