Administrative Associate III- hybrid

Boston Children's Hospital; Boston (MA); Hybrid; USD 48,000 - 66,000; Full time

Job summary

Boston Children's Hospital is seeking an Administrative Associate III to provide essential support to a department, handling calendars, reports, and office operations with strong organization and confidentiality. You will assist physicians, leaders, and staff, ensuring smooth day-to-day workflow in a busy hospital setting.

The role emphasizes multitasking, professional communication, and reliable completion of tasks while maintaining high service standards and privacy in a fast-paced

Qualifications

• High School Diploma or GED required.
• At least 1 year of related administrative experience.
• Healthcare or hospital administrative experience preferred.
• Strong Microsoft Office skills and attention to detail.

Responsibilities

• Provide administrative support to physicians, managers, and department leadership.
• Manage calendars, schedule meetings, and coordinate conference rooms and travel arrangements.
• Prepare reports, spreadsheets, presentations, and other business documents.
• Answer phones, respond to emails, greet visitors, and direct inquiries appropriately.
• Maintain department files, databases, and office records.
• Monitor office supplies and equipment, place orders, and resolve billing or supply issues.
• Process and track administrative forms and paperwork.
• Coordinate department meetings, conferences, and special events.
• Assist with special projects and process improvements.
• Help train and support other administrative staff as needed.

Skills

Microsoft Office

Multitasking

Communication

Confidentiality

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

At Boston Children's Hospital, the quality of our care and our inclusive hospital working environment lies in the diversity of our people. With patients from local communities and 160 countries around the world, we're committed to reflecting the spectrum of their cultures while opening doors of opportunity for our team. Here, different talents pursue common goals. Voices are heard and ideas are shared. Join us and discover how your unique contribution can change lives. Yours included.

Position Summary

The Administrative Associate III provides administrative and operational support to a department or business unit. This role manages calendars, schedules meetings, prepares reports and correspondence, maintains departmental records, and helps keep day-to-day office operations running smoothly. The position requires strong organization, attention to detail, and the ability to prioritize multiple tasks while supporting physicians, leaders, and staff.

Key Responsibilities

• Provide administrative support to physicians, managers, and department leadership.
• Manage calendars, schedule meetings, and coordinate conference rooms and travel arrangements.
• Prepare reports, spreadsheets, presentations, and other business documents.
• Answer phones, respond to emails, greet visitors, and direct inquiries appropriately.
• Maintain department files, databases, and office records.
• Monitor office supplies and equipment, place orders, and resolve billing or supply issues.
• Process and track administrative forms and paperwork.
• Coordinate department meetings, conferences, and special events.
• Assist with special projects and process improvements.
• Help train and support other administrative staff as needed.

Minimum Qualifications

Education:

• High School Diploma or GED required.

Experience:

• At least 1 year of related administrative experience required.
• Previous healthcare or hospital administrative experience is preferred.
• Strong Microsoft Office skills (Word, Excel, Outlook, PowerPoint).
• Excellent organizational, communication, and customer service skills.
• Ability to multitask, prioritize work independently, and maintain confidentiality in a fast-paced environment.

Schedule

• Full-time, Monday-Friday (day shift). hybrid after 90 day training period

Boston Children's Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, a 403(b) Retirement Savings Plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts, and discounted rates on MBTA passes. Experience the benefits of passion and teamwork.

The posted pay range is Boston Children's reasonable and good-faith expectation for this pay at the time of posting.

Any base pay offer provided depends on skills, experience, education, certifications, and a variety of other job-related factors. Base pay is one part of a comprehensive benefits package that includes flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.