Administrative Associate III

East Texas A&M University; Commerce (AL); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Employee tuition assistance

Comprehensive benefits package

TRS enrollment

Wellness program

Job summary

East Texas A&M University in Commerce, Texas, is seeking an Administrative Associate III to maintain official records and support administrative policies. You will serve as receptionist, handle mail, prepare reports, and assist in budgeting.

The role requires a high school diploma, three years of related experience, strong communications, and proficient computer skills. Associates or bachelor's degree and knowledge of FAMIS, Canopy and Banner are preferred.

Qualifications

• High school diploma or equivalent; three years of related experience.
• Excellent knowledge of business communications, spelling, punctuation, and office procedures.
• Excellent proofreading skills and ability to handle sensitive information with confidentiality.
• Strong computer skills including word processing and spreadsheets.

Responsibilities

• Greet visitors and direct them to the appropriate person; assist department in activity.
• Maintain departmental files, authorize access and inform groups of material availability.
• Answer phones, schedule appointments, and route calls as needed.
• Use word processing and spreadsheets to prepare reports and correspondence.
• Open, read, distribute mail, and prepare outgoing mail.
• Analyze practices to improve procedures and assist in budgeting tasks.
• Record minutes of staff meetings and coordinate travel schedules.
• Prepare and track operating reports and student information.

Skills

Business communications

Proofreading

Office procedures

Computer skills

Education

High school diploma

Associates or Bachelor’s degree preferred

Tools

FAMIS

Canopy

Banner

Job description

Job Title: Administrative Associate III

Agency: East Texas A&M University

Department: Chemistry

Proposed Minimum Salary: Commensurate

Job Location: Commerce, Texas

Job Type: Staff

SUMMARY

Maintain official records and executes administrative policies determined by or in conjunction with other administrators and generally works under deadlines.

DUTIES & RESPONSIBILITIES

• Serves as receptionist by greeting visitors, ascertaining nature of business and conducting visitor(s) to the appropriate person. Assists students, staff and others in department in order to regulate and oversee department activity.
• Maintains departmental files, authorizes use of same and keeps interested groups informed as to availability of materials.
• Answers telephone and gives information to callers or routes call to appropriate area and places outgoing calls. Schedules appointments.
• Uses computer for word processing and other needed functions in order to compile and produce reports, compose and prepare correspondence, and produce other requested documents. Makes copies of correspondence or other printed material. Types needed requisitions in order to purchase equipment and supplies for departmental use.
• Opens, reads, and distributes mail; assembles related material for use by supervisor in answering mail; may answer routine inquiries requiring interpretations of departmental regulations. Prepares outgoing mail.
• Analyzes department operating practices such as recordkeeping systems, forms control, and office layout, to create new systems or revised established procedures.
• Assists in the preparation of department budget and tracks expenditures.
• Records minutes of staff meetings.
• Arranges travel schedules and reservations, prepares travel applications and vouchers.
• Coordinates collection and preparation of operating reports such as time and attendance records, terminations, new hires, transfers, budget expenditures, statistical records of performance data and student information.
• Evaluates work methods, makes suggestions to improve procedures and job efficiency.
• Orders and receives chemicals, cylinders and supplies for teaching and research labs using departmental and research accounts.
• Coordinates with stockroom to check-in and check-out of teaching labs.
• Maintains departmental inventory by counting material, equipment, merchandise or supplies in stock and orders according to department need for business. Contacts appropriate individual for equipment repairs; and performs simple preventative maintenance on office equipment.

MINIMUM REQUIREMENTS

• Education: High school diploma or equivalent combination of education and experience.
• Experience / Knowledge / Skills: Three years of related experience. Excellent knowledge in business communications, spelling, punctuation, office procedures and excellent proofing skills required. Good computer skills and knowledge needed with ability to demonstrate word processing, spreadsheet and more specialized experience.
• Ability to: Ability to multitask and work cooperatively with others. Ability to work with sensitive information and maintain confidentiality. Ability to organize and set priorities, maintains records, interpret and prepare reports and compose memoranda and letters and excellent communication skills essential.
• Licensing/Professional Certifications: None
• Physical Requirements: None
• Other Requirements: None

PREFERRED EDUCATION / SKILLS/ EXPERIENCE

Associates or Bachelor s degree preferred. Experience in higher education preferred. Necessary knowledge including budget planning, finance management and understanding of such programs as FAMIS, Canopy and Banner preferred.

SUPERVISION OF OTHERS

Student workers and graduate assistants.

WHY WORK AT EAST TEXAS A&M UNIVERSITY?

Competitive Benefits & Work-Life Balance

• Employee tuition assistance for master’s and doctoral programs.
• Comprehensive benefits package including health, dental, vision, life, and long-term disability insurance.
• ETAMU contributes to employee health and basic life insurance premiums.
• 12-15 days of annual paid holidays, plus up to eight hours of paid sick leave and vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas (TRS), with optional additional retirement plans (ORP).
• Physical wellness program and wellness release time for eligible employees.

Career Growth & Development

• Access to cutting-edge research opportunities at a designated R2 Research Institution.

Academic Excellence

• ETAMU is ranked among the top 30% in five online degree programs and offers national recognized academic programs.
• Over 140 degree programs, including nationally ranked online and graduate options.
• First accredited institution to offer a competency-based bachelor’s degree in criminal justice.
• Distance education offerings in Corsicana, Dallas, Frisco, McKinney, Mesquite, Bryan, and online.

State-of-the-Art Facilities

• Work in advanced facilities such as the 113,470-square-foot Nursing and Health Sciences Building, featuring a state-of-the-art simulation hospital and a 1,300-acre agricultural research farm.

Vibrant Campus Life

• Engage with over 95 student organizations and 14 NCAA Division I athletic teams, contributing to a thriving campus community.

Prime Location & Growth

• Enjoy the benefits of working in rapidly growing regions, with abundant career opportunities at six locations across Dallas and Northeast Texas.

Visit us on our social media

• Facebook, Twitter, Instagram, YouTube, LinkedIn, and ETAMU News

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.

In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.