Administrative Associate III

Texas A&M University System; Canyon (TX); On-site; USD 17,000 - 25,000; Full time

Job summary

West Texas A&M University in Canyon, Texas is seeking an Administrative Associate III to support the College of Engineering leadership. The role coordinates student recruitment, advising, faculty support, research initiatives, and college programs, serving as a knowledgeable resource for students, staff and external partners.

The position provides broad administrative and operational support, including communications, event planning, data management, assessment, and maintenance of college files.

Qualifications

• High School diploma or equivalent.
• Three (3) years of related experience.
• Word processing, spreadsheets, database skills, & emailing.
• Ability to maintain the security and integrity of critical infrastructure.
• Associates degree in related field.
• Five (5) years related experience in higher education.

Responsibilities

• Respond to questions regarding COE policy and programs for students, constituents, faculty and staff.
• Provide administrative support by handling calls, scheduling meetings, events, visitors, and general duties.
• Maintain faculty advising assignments and schedules; assist with college visits and tours.
• Support student recruitment and inquiries, providing student services.
• Assist with student organizations, research initiatives, and college programs.
• Help maintain College website and records.
• Assist with course scheduling, data entry, and data analysis.
• Contribute to College events and travel arrangements.
• Promote a work environment respectful of diverse backgrounds.
• Ensure timely completion of required trainings.
• Other duties as assigned.

Skills

Word processing

Spreadsheets

Database skills

Emailing

Security of critical infrastructure

Education

High School diploma

Associate degree

Job description

Job Title

Administrative Associate III

Agency

West Texas A&M University

Department

Engineering & Computer Science

Proposed Minimum Salary

$15.34 hourly

Job Location

Canyon, Texas

Job Type

Staff

Job Description

The A&M System strives to maintain a competitive, high-quality benefit package to support the health and wellness needs of our workforce. This includes comprehensive health and welfare insurance plans, additional health and lifestyle programs, and optional retirement savings opportunities. Eligible employees will have access to paid leave programs in addition to 13-15 paid holidays each year. For more information regarding the benefit package go to: West Texas A&M University: Human Resources Benefits

General Summary

Assists the College of Engineering leadership by providing administrative and operational support for the College. Serves as a resource for students, faculty, staff, and external constituents while coordinating student recruitment, advising, faculty support, research initiatives, and College programs. Supports the efficient operation of the College through communications, event coordination, data management, assessment, and other administrative functions.

Responsibilities

• Serves as a resource for students, constituents, faculty, and the broader university for answering questions regarding COE policy and programs.
• Provides administrative support to the College of Engineering by answering phone calls, scheduling meetings, managing events, assisting visitors, and performing general office administrative duties.
• Maintains faculty advising assignments, schedules advising appointments, coordinates faculty for college visits, and assists with prospective student tours.
• Supports student recruitment and ingress by communicating with prospective students and families, responding to current and prospective student inquiries, and providing student support.
• Provides administrative and operational support for College of Engineering student organizations, professional chapters, and related programs and activities.
• Manages paperwork and correspondence for the pre-engineering high school program.
• Supports College of Engineering research initiatives by assisting with grant-related activities, coordinating research events and workshops, and providing administrative support for faculty research projects.
• Helps maintain and update the College website.
• Help with student worker hiring and faculty travel arrangements.
• Assists with course scheduling, assessment data entry, data collection and analysis, and the maintenance of college files and records.
• Contributes to College event set up and take down.
• Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
• Maintains 100% compliance with timely completion of required System, University and job-specific online training courses.
• This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties as assigned.

Necessary Qualifications

• High School diploma or equivalent combination of education and experience.
• Three (3) years of related experience.
• Word processing, spreadsheets, database skills, & emailing.
• Ability to maintain the security and integrity of critical infrastructure, which may include communications systems, computer networks and systems, cybersecurity systems, electrical grid, hazardous waste treatment system or water treatment system.

Preferred Qualifications

• Associates degree in related field.
• Five (5) years related experience in higher education.

Eligibility / Legal Requirements

Due to budgetary reasons, West Texas A&M University will not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Texas law requires all males age 18 through 25 to be properly registered with the Selective Service System.

Equal Opportunity Statements

Equal Opportunity /Veterans/Disability Employer.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Vete