Administrative Associate II - (Sanford CC)

Adult Correction; Sanford (NC); On-site; USD 31,000 - 51,000; Full time

Benefits offered by this job

Health Insurance options

Retirement Plans

NCFlex Supplemental Benefits

Paid Vacation, Sick, and Community 7?

Job summary

The NC Department of Adult Correction is seeking an Administrative Support role at Sanford Correctional Center in North Carolina. The position involves handling documents, records, and communications for programs and services, with responsibilities spanning file maintenance and report preparation.

Applicants should be proficient in Microsoft Word and Excel, have a high school diploma or GED, and at least one year of administrative experience.

Qualifications

• Experience using Microsoft Excel.
• Experience using Microsoft Word.

Responsibilities

• Preparing documents and reports, composing memos and letters, compiling records, organizing and maintaining files, and posting information.
• Entering time for offender work release.
• Greeting, referring, and assisting visitors, clients, staff, and others.
• Distributing mail and photocopying.
• Using a variety of office equipment and technology.

Skills

Microsoft Excel

Microsoft Word

Education

High school or GED diploma

One year administrative experience

Job description

About Us

The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Description of Work

Reporting to the Correctional Programs Director I, this position performs a variety of administrative, clerical, and office support duties requiring knowledge of office or work unit policies and procedures in order to communicate information involving programs, functions, and services.

Job responsibilities

• Preparing documents and reports, composing memos and letters, compiling records, organizing and maintaining files, and posting information.
• Entering time for offender work release.
• Greeting, referring, and assisting visitors, clients, staff, and others.
• Distributing mail and photocopying.
• Using a variety of office equipment and technology.

Knowledge Skills and Abilities/Management Preferences

Applicants who possess the following skills are preferred:

• Experience using Microsoft Excel.
• Experience using Microsoft Word.

Salary Range

$31,200 - $51,249

Contract & Work Hours

This is a full‑time position (40 hours per week) with State Benefits.

State Benefits Information

• Health Insurance options
• Retirement Plans
• NCFlex Supplemental Benefits
• Paid Vacation, Sick, and Community Service Leave
• Paid Parental Leave

Visit the State Benefits website for additional information.

Note to Current State Employees

The salary grade for this position is NC02. State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase May result.

About the Division of Institutions

The Division of Institutions manages the daily operations of all state-operated prison facilities across North Carolina. Facilities are categorized by custody levels (minimum, medium, close) and house individuals serving sentences for felony convictions. The division provides safety, security, and rehabilitative services through trained custody staff, program facilitators, and administrative personnel.

About Sanford Correctional Center

Sanford Correctional Center is located in Sanford, North Carolina and houses up to 298 male offenders in a minimum custody facility.

Supplemental Application Information

The North Carolina Department of Adult Correction (NCDAC) uses the Merit-Based Recruitment and Selection Plan to fill positions with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. Applicants must complete the application in full. Resumes will not be accepted in lieu of completing the State application. Applications must include: Complete education history (including high school) Full work experience details Certificates and licenses, if applicable Education must be from appropriately accredited institutions. Information provided must support responses to supplemental questions. Incomplete applications may impact screening and salary determination. Applicants may be subject to a criminal background check and drug screen. If multiple applications are submitted, only the most recent application received before the closing date will be considered.

Education Equivalency Verification

The State of North Carolina/Office of State Human Resources (OSHR) uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.naces.org/members.

Veterans’ and National Guard Preference

• Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
• Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing.
• Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD-256 or NGB-22, along with the state application.

PREA Requirement

The NCDAC must adhere to the US Department of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape."

ADA Accommodations

Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), NCDAC is committed to the full inclusion of all qualified individuals. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.

Minimum Education and Experience

High school or General Educational Development (GED) diploma and one year of administrative experience Or An equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Job Posting Closing Information

All job postings close at 11:59pm the night before the End Date on the posting. The job posting will close at 11:59 pm, the night before the end date listed above.