Administrative Associate II - (Programs) NC Correctional Institution for Women

Adult Correction; Raleigh (NC); On-site; USD 31,000 - 51,000; Full time

Benefits offered by this job

Health Insurance options

Retirement Plans

NCFlex Supplemental Benefits

Paid Vacation, Sick, and Community 服务?

Paid Parental Leave

Job summary

The NC Department of Adult Correction is seeking an Administrative Associate II to provide secretarial and clerical support at a multi custody female facility. The role emphasizes accurate data entry, file management, privacy compliance, and independent task completion within a correctional environment.

Responsibilities include typing, records maintenance, and operating standard office equipment while maintaining professional interactions with staff, offenders and the public according to policy.

Qualifications

• High school diploma or GED and one year of administrative experience.
• Education/experience equivalency may apply per agency policy.
• Applicants may be subject to a criminal background check and drug screen.

Responsibilities

• File management, organizing and storing paper files and digital documents.
• Typing new information into computer databases and updating existing files.
• Maintain privacy of sensitive data and follow laws governing information.
• Operate office machines and use Microsoft Office software.
• Work independently and complete assignments in a timely manner.
• Interact with offenders, staff and the public while following policies.

Skills

Clerical skills

Data entry

Office software

Privacy compliance

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Agency Adult Correction Division COO - OPS - Institutions Operations Job Classification Title Administrative Associate II (S) Position Number 60067096 Grade NC02

About Us

The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Description of Work

Reporting to the Program Director I, this position is responsible for providing secretarial/clerical support to the Programs Section at a multi custody female correctional facility.

Key Duties Included

• File management, organizing and storing paper files and digital documents
• Accurately typing new information into computer databases and updating existing files.
• Keeping sensitive data safe and following laws regarding personal and institutional privacy.
• Performing assignments using a computer and Microsoft Office software.
• Operating various Office machines to include copiers, fax and scanner.
• Working independently and completing all assignments in a timely manner.
• Planning work accordingly, understanding directives, and carrying out both oral and written instructions.
• Having daily contact with offenders, staff and general public and following prison policies and procedures at all times.

Salary Range

Salary Range $31,200.00 - $51,249.00

Benefits

• Health Insurance options
• Retirement Plans
• NCFlex Supplemental Benefits
• Paid Vacation, Sick, and Community Service Leave
• Paid Parental Leave

Posting Will Close

The Posting Will Close At 11:59 P.M. The Night Before The End Date

Application Process

NCDAC uses the Merit-Based Recruitment and Selection Plan to fill positions with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. Applicants must complete the application in full. Resumes will not be accepted in lieu of completing the State application.

Application Requirements

• Complete education history (including high school)
• Full work experience details
• Certificates and licenses, if applicable
• Education must be from appropriately accredited institutions.

Information provided must support responses to supplemental questions. Incomplete applications may impact screening and salary determination. Applicants may be subject to a criminal background check and drug screen. If multiple applications are submitted, only the most recent application received before the closing date will be considered.

Education Equivalency Verification

The State of North Carolina/Office of State Human Resources (OSHR) uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.naces.org/members.

Veterans’ and National Guard Preference

• Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
• Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing.
• Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD 256 or NGB 22, along with the state application.

PREA Requirement

The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction.

ADA Accommodations

Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), NCDAC is committed to the full inclusion of all qualified individuals. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details. High school or General Educational Development (GED) diploma and one year of administrative experience; or an equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

State Application Resources / Frequently Asked Questions

Valuing Education and Experience: The State of North Carolina values the knowledge and experience of our jobseekers and current state employees. Approximately 91 percent of state job classifications allow experience to be substituted for education or do not require a post-secondary degree. Learn more about how you may qualify for a position through education or directly related experience, or a combination of both, with the Education and Experience Equivalency Guide.

All job postings close at 11:59pm the night before the End Date on the posting.