Administrative Associate I

Prairie View A&M University; Prairie View (TX); On-site; USD 32,000 - 45,000; Full time

Job summary

Prairie View A&M University, Office of Student Engagement, is seeking an Administrative Associate I to provide essential staff support and manage office operations in Prairie View, Texas. You will handle travel documents, requisitions, reports, and records while ensuring policy interpretation and effective service to campus teams.

Qualifications include a high school diploma or equivalent, at least 1 year of experience, and solid communication skills.

Qualifications

• High school diploma or equivalent.
• 1 year of experience.
• Knowledge of word processing, spreadsheet, and database applications.
• Ability to multitask and work cooperatively with others.
• Effective verbal and written communication skills.

Responsibilities

• Provide administrative support for the staff members of the Office of Student Engagement, including but not limited to the director, assistant directors, program coordinators, graduate assistants, and volunteers.
• Initiate university processes for the office of student engagement, including travel documents, purchase requisitions, account reconciliations, and general office reports.
• Applies, interprets, and communicates policies and procedures, and serves as a resource for answering questions regarding policies.
• Maintains records and modifies forms.
• Performs data entry and retrieval and maintains data files.
• Prepares and proofs materials for reports and other publications.
• Prepares, modifies, and verifies office documents to include manuals, operating procedures, and inventory.
• Makes arrangements for meetings, appointments, conferences, and travel.
• Maintains office supplies and equipment.
• Maintains office reference materials, including online office materials.
• Tracks usage and billing for long-term contracts, services, and fixed assets.
• May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials.
• Perform other duties as assigned.
• Supports the division of student affairs for divisional efforts.

Skills

Word processing

Spreadsheets

Databases

Multitasking

Comm skills

Education

High school diploma or equivalent

1 year of experience

Job description

Job TitleAdministrative Associate I Agency Prairie View A&M University Department Student Engagement Proposed Minimum SalaryCommensurate Job LocationPrairie View, Texas Job TypeStaff

Job Description Important Immigration information: A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee. In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.

Responsibilities

• Provide administrative support for the staff members of the Office of Student Engagement, including but not limited to the director, assistant directors, program coordinators, graduate assistants, and volunteers.
• Initiate university processes for the office of student engagement, including travel documents, purchase requisitions, account reconciliations, and general office reports.
• Applies, interprets, and communicates policies and procedures, and serves as a resource for answering questions regarding policies.
• Maintains records and modifies forms.
• Performs data entry and retrieval and maintains data files.
• Prepares and proofs materials for reports and other publications.
• Prepares, modifies, and verifies office documents to include manuals, operating procedures, and inventory.
• Makes arrangements for meetings, appointments, conferences, and travel.
• Maintains office supplies and equipment.
• Maintains office reference materials, including online office materials.
• Tracks usage and billing for long-term contracts, services, and fixed assets.
• May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials.
• Perform other duties as assigned.
• Supports the division of student affairs for divisional efforts.

Required Education and Experience

• High school diploma or equivalent combination of education and experience.
• One year of experience.

Required Knowledge, Skills and Abilities

• Knowledge of word processing, spreadsheet, and database applications.
• Ability to multitask and work cooperatively with others.
• Effective verbal and written communication skills.

Job Posting Close Date: 11/24/2026

Background Check Requirements: All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer. The Texas A&M University System is one of the largest systems of higher education in the nation, with a statewide network of twelve universities, eight state agencies, a comprehensive health science center, Texas A&M-Fort Worth and Texas A&M-RELLIS. The A&M System is committed to providing an educational and work environment that is conducive to the personal and professional development of each employee. Each member institution provides equal opportunity and access to all students, employees and prospective employees. External Applicants - Applicants not currently employed by a Texas A&M System member may Search Postings and apply for positions within one or more A&M System members by selecting the job posting. Internal Applicants - This site lists job postings throughout The Texas A&M University System. It is intended for applicants not currently employed by a member of the system. Current employees should apply for jobs on the Internal Career site. The Texas A&M System is an Equal Opportunity/ Veterans/ Disability Employer.