ADMINISTRATIVE ASSOCIATE HS PROGRAMS

Tri-County Community Action Agency; Bridgeton (NJ); On-site; USD 25,000 - 28,000; Full time

Job summary

Tri-County Community Action Agency is seeking an administrative support assistant to help with essential office operations. The role involves clerical tasks, data entry, interview scheduling with HR, filing, and monthly reporting to ensure smooth Head Start program administration.

The position requires a high school diploma and at least one year of office experience, with strong confidentiality and computer skills. Flexible travel up to 25% and an hourly wage of $18.50–$20.00 are included.

Qualifications

• High school diploma required.
• 1 year of prior office experience preferred.
• Knowledge of office equipment and computers.
• Ability to type reports and documents.
• Maintain confidentiality at all times.

Responsibilities

• Assist Directors and maintain organized filing systems as directed.
• Answer the telephone and route calls to appropriate managers promptly.
• Coordinate interview setup with HR/Payroll Associate.
• Prepare new hire packets and related paperwork for interviews.
• Compile monthly reports and monitoring tools with the Director.
• Provide clerical support including typing and copying for management staff.
• Process mileage and office supply orders for centers within the region.
• Follow up with interviewees and send courtesy letters.
• Assist with tracking program goals and community collaborations.
• Monitor center safety procedures and report incidents as required.
• Support management staff as needed.

Skills

Reception duties

Clerical experience

Typing

Confidentiality

Education

High School Diploma

Tools

Office equipment

Job description

Job Details: Job Location: R E Campus S07 - Bridgeton, NJ, Position Type: Full Time, Education Level: High School, Salary Range: $18.50 - $20.00Hourly, Travel Percentage: Up to 25%, Job Function: To work with the Director(s) to perform administrative duties essential for the effective operation and implementation of the Head Start Program.

Principle Duties & Responsibilities

• Assist the Director(s).
• Ensure and participate in the maintenance of an organized filing system as directed by supervisor as well as identified through daily tasks.
• Answer the telephone and direct all calls to the appropriate manager with-in a timely manner.
• Works with the Director and the HR/Payroll Associate to set-up interviews.
• With HR/Payroll Associate compiles new hire packets and other paper work related to the interview process.
• Works with Director to compile, file, and collect monthly reports and other monitoring tools.
• Provide clerical assistant for management staff as assigned by Director including typing and copying for the management staff, compose correspondence as requested.
• Process mileage for staff within their assigned region.
• Process office supply orders for centers and offices within their assigned region.
• Conducts follow-up on interviewees, including, but not limited to, “Thank you, but no thank you letters.”
• Assist with tracking/ follow-up of program goals including mini-grants administered by the Director.
• Assist with processing/tracking documents related to community collaborations, coordinating activities with the Director and Administrative Coordinator.
• Works with Administrative Coordinator to manage ordering of office supplies for management satellite offices.
• Assist with monitoring interns recruited to work with Director on special projects, including training needed to perform clerical duties, as assigned.
• Complete eligibility record forms and files CACFP forms (assigned to Director of Program Services).
• Ensures the safety of all children by participating in monitoring of center, implementation of child safety procedures, reporting accidents, reporting child abuse or neglect, following Standards of Conduct, and reporting any child health/safety concern to supervisor.
• Assist other associates as needed.
• Other duties deemed by management staff.

Qualifications

• High school Diploma.
• One (1) year prior experience working in an office setting.
• Knowledge and ability of office equipment, machines and computers.
• Ability to type reports and documents as necessary.
• Ensure that confidentiality is maintained at all times.
• 7. Ability to greet the public courteously and relate positively to both the public and staff.
• Ability to maintain clerical records and prepare reports from varied statistical information.
• Knowledge of Business English, Spelling, and typing proceduresQualifications: