Administrative Assistant II -

Roanoke City School District; Roanoke (VA); On-site; USD 47,000 - 68,000; Full time

Job summary

Roanoke City School District is seeking an Administrative Assistant II to support the Academic department in Roanoke, Virginia. The role handles a variety of clerical tasks, greets visitors, manages correspondence, and maintains filing systems to ensure smooth office operations.

The position requires strong word processing and data skills, excellent organizational and communication abilities, and the ability to prioritize work independently.

Qualifications

• Thorough knowledge of district programs and policies.
• Ability to meet the public effectively.
• Ability to establish and maintain effective working relationships.
• Ability to follow oral and written instructions.

Responsibilities

• Serves as secretary to an Assistant Superintendent; greets visitors, answers phone, and handles correspondence.
• Maintains appointment calendar; schedules appointments and meetings to optimize time management.
• Checks and reviews data for accuracy and conformance to standards and procedures.
• Performs accounting functions; assists with budget development, tracking and administration.
• Maintains computerized records and generates reports.
• Receives, sorts, and processes mail.
• Operates standard office equipment.
• Maintains confidential information.

Skills

Word processing

Database management

Office software

Organizational skills

Communication skills

Prioritization

Oral/Written instructions

Education

High school diploma or equivalent

Job description

Administrative Assistant II

Roanoke City School District Academics - Roanoke, Virginia Open in Google Maps

This job is also posted in Roanoke City Public Schools

Job Details

Job ID: 5934566
Application Deadline: Posted until filled
Posted: Sep 21, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

GENERAL RESPONSIBILITIES

Performs intermediate skilled clerical work performing a variety of secretarial and clerical tasks in an office environment; does related work as required. Work is performed under regular supervision.

ESSENTIAL TASKS

The following duties are normal for this position. The omission of specific statements of duties does not exclude other duties if the work is similar, related, or a logical assignment for this position. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job description. Other duties may be required and assigned.

• Serves as secretary to an Assistant Superintendent; greets visitors, answers telephone, provides information; types correspondence and related matters; prepares and maintains files and records.
• Types general correspondence, memorandum, reports, schedules, contracts, purchase orders, and other materials from rough draft, copy, marginal notes, dictation, transcriptions or verbal instruction, may use desktop publishing system.
• Maintains appointment calendar; schedules appointments and meetings to optimize time management and workflow efficiency.

• Serves as a central point of contact between the assistant superintendent and school staff, parents, board members, and community members

• Checks and reviews a variety of data for accuracy, completeness, and conformance to established standards and procedures.
• Supports schools as needed with directions on procedures and processes (Elementary, Secondary, CTE).
• Performs accounting functions; assists with budget development, tracking and administration.
• Maintains computerized records and generates appropriate reports.
• Processes work orders and purchase orders.
• Makes arithmetical calculations; requisitions supplies and materials for department.
• Receives, sorts, and processes mail.
• May serve as secretary to site-based committees.
• Operates standard office, word processing, and data processing equipment.
• Maintains confidential information.

• Performs other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES

• Key skills include proficiency in word processing, database management, and office software, strong organizational and communication abilities, and the capacity to prioritize tasks independently
• Thorough knowledge of district programs and policies.
• Ability to make arithmetical calculations.
• Ability to meet the public effectively.
• Ability to establish and maintain effective working relationships with others.
• Ability to follow oral and written instructions.

EDUCATION AND EXPERIENCE

Any combination of education and experience equivalent to graduation from high school, including or supplemented by courses in typing and some clerical and secretarial experience.

PHYSICAL REQUIREMENTS

This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects; work requires stooping, kneeling, crouching, reaching, pulling, lifting, fingering, grasping, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important instructions to others accurately, loudly, or quickly; hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound; visual acuity is required for preparing and analyzing written or computer data, operation of machines, and determining the accuracy and thoroughness of work. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.

WORK ENVIRONNMENT

Work is typically performed in an office setting. The worker is not subject to adverse environmental conditions.

Position Type: Full-Time
Salary: $47,022 to $68,215 Per Year

Job Requirements

Contact Information

• Human Resources
• 201 Campbell Ave
• Roanoke, Virginia 24011
• Phone: [phone]
• Email: [e-mail]

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