Administrative Associate, Board of Trustees

Stanford University; Palo Alto (CA); On-site; USD 55,000 - 65,000; Full time

Job summary

Stanford University’s Office of the Board of Trustees seeks an Administrative Associate 3 to provide administrative and operational support with limited supervision on Stanford’s historic campus. You will assist the Associate Secretary and Project and Events Manager with event logistics, staffing, vendor coordination, and space reservations.

Responsibilities include processing financial transactions, maintaining files, coordinating communications, and ensuring conference rooms and office spaces

Qualifications

• Bachelor’s Degree required.
• Understanding of Stanford structure, environment, and governance.
• Experience working with C-level executives.
• Demonstrated facility with Stanford finance systems.

Responsibilities

• Administrative support for the Board of Trustees office and events.
• Coordinate logistics, staffing, and vendor communications for events on campus.
• Manage space reservations and office operations to ensure readiness for meetings.

Skills

C-level experience

Finance systems

Stanford governance

Education

Bachelor’s Degree

Job description

Main Work Location: Historic Stanford Campus

Work Arrangement: On-site

Budgeted Salary Range: The expected pay range for this positions is $40.10 to $47.04 per hour

Unit Summary

The Board of Trustees has responsibility for the stewardship of the university. Among the powers given to the trustees by the University’s Founding Grant is the power to appoint a president. The board delegates broad authority to the president to operate the university and to the faculty on certain academic matters.

Learn more about us at

https://boardoftrustees.stanford.edu/

https://president.stanford.edu/

Position Summary

The Office of the Board of Trustees is seeking an Administrative Associate 3 to provide administrative and operational support with limited supervision. This position will support the Associate Secretary and Project and Events Manager with logistics and staffing for events and meetings held primarily on the Stanford University campus. This includes managing relationships with both internal and external vendors, staff, and other interested parties as required. This role will manage financial transaction processing for the office and, in the capacity of handling event attendance, this individual will communicate directly with Trustees and senior staff. This role will also support operations and maintenance of all Board conference rooms and office space, as well as coordinating activities for reservations of these spaces. This position will also act as an office manager to maintain basic functions of the office with respect to ordering supplies; maintaining office equipment; keeping Board office and conference rooms in pristine condition; organizing physical and electronic files; monitor and route incoming calls, general office email, and physical mail; and other day-to-day functions to ensure spaces are ready to serve trustees and senior leaders at short notice.

In addition to the minimum requirements, the following skills and experience are preferred:

• Bachelor’s Degree
• Understanding of Stanford structure, environment, and governance
• Experience working with C-level executives
• Demonstrated facility with Stanford finance systems