Administrative Assistant - Water (Denver)

Burns & McDonnell; Denver (CO); On-site; USD 29,000 - 55,000; Full time

Job summary

Burns & McDonnell’s Regional Office Global Practice Administrative Assistant provides administrative support to Global Practice leadership, coordinating with departments and leadership to align with goals and objectives.

The role includes preparing meeting notes, presentations, and reports, managing schedules, and ensuring compliance with training and budget processes, while handling confidential information and coordinating resources.

Qualifications

• High School Diploma or GED is required.
• Minimum 1 year of office/clerical experience preferred.
• Advanced knowledge in Word, Excel, Access and PowerPoint.
• Ability to work independently with accuracy and reliability.
• Excellent organizational and communication skills.
• Ability to handle confidential information professionally.
• Strong time management and prioritization abilities.

Responsibilities

• Disseminates information to Global Practice and departments as part of communications and management processes.
• Resolves questions regarding the Global Practice and provides appropriate answers.
• Prepares and presents meeting notes, presentations, and tables using Excel, PowerPoint, and Access.
• Develops procedures for Global Practice and assists in business initiatives.

Skills

Independent work

Organization

Communication

Discretion

Time management

Multitasking

Education

High School Diploma/GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft PowerPoint

Job description

Description

The Regional Office Global Practice Administrative Assistant will provide administrative support for the Global Practice leadership to ensure continuity of daily Global Practice functions and operations by collaborating to provide and present Global Practice information. This position coordinates with leadership to provide administrative services in conjunction with Global Practice and business line goals and objectives.

• Facilitates the dissemination of information to the Global Practice and departments as part of the overall communications and management process.

• Resolves questions regarding the Global Practice; research and provide appropriate answers.

• Prepare and present meeting notes, presentations and tables utilizing Excel, PowerPoint, Access and other programs.

• Develop procedures pertaining to Global Practice and department requirements and assist in the development of business initiatives for the Global Practice.

• Monitor Global Practice deadlines and benchmarks and support presentation of monthly progress reports including tracking action items and progress updates.

• Plan, coordinate and facilitate on-site and off-site meetings for the Global Practice. This may include: orientation and training, stakeholder meetings, management meetings, periodic reviews, etc.

• Coordinate the required training programs and records for Global Practice personnel in conjunction with the corporate training department and project requirements to ensure compliance.

• Assemble and analyze information involving business plans, and financial reports, resulting in the final business plan submission.

• Monitor, review, and approve standard expenditures to ensure the activities of the Global Practice are conducted within established budgets.

• Prepare a variety of communication including emails, meeting agendas, and meeting minutes.

• Responsible for handling sensitive and confidential information.

• Coordinate Global Practice related issues and complaints, such as operational resources, work stations, space assignments and supplies, and follow up that resolution has been obtained.

• Providing administrative aid for various projects related to leadership team, minutes of meeting, transcribe notes and compose memos.

• Welcoming prospective employees and visitors.

• Performs other duties as assigned.

• Complies with all policies and standards.

Qualifications

• High School Diploma/GED required.

• 1 year applicable office/clerical experience preferred.

• Advance knowledge in Microsoft Word, Excel, Access and PowerPoint required.

• Ability to work independently; demonstrating accuracy, reliability, and problem-solving skills.

• Excellent organization skills, attention to detail, verbal and written communication skills, and ability to handle multiple tasks.

• Demonstrated ability to communicate professionally and effectively with all levels within an organization and with others outside of the organization (i.e. clients, vendors, business partners, community leaders).

• Ability to exercise discretion and confidentiality.

• Possess organizational, prioritization and time management skills.

Compensation

$21.00-40.00 Hourly

The expected compensation range for this position is displayed in compliance with all local/state regulations. The final agreed upon compensation is based on a number of factors, including but not limited to: individual education, qualifications, prior work experience and work location. The total annual compensation package will consist of an hourly pay rate and eligibility to participate in our discretionary year-end incentive bonus program.

Benefits

Our extensive benefits package takes care of you so that you can focus on doing great work. From insurance and disability to time off and wellness programs, we provide the tools to meet your needs. Burns & McDonnell’s PTO program includes the paid sick leave entitlements provided under the Colorado Healthy Families and Workplaces Act (HFWA). Additionally, as part of being 100% employee-owned, eligible employees participate in our Employee Stock Ownership Plan (ESOP) in addition to our 401(k) retirement program. For more information, please visit the Benefits & Wellness page. This job posting will remain open a minimum of 72 hours and on an ongoing basis until filled.

EEO/Disabled/Veterans

Job Administrative/Office Support

Primary Location US-CO-Denver

Schedule: Full-time

Travel: No

Job Hire Type Experienced #LI-KD #WTR