Administrative Assistant | Vancouver, WA

Fisher Construction Group; Vancouver (WA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life/Long-Term Disability

401K with company match

Profit sharing

Paid holidays

Paid time off

Job summary

Fisher Construction Group in Vancouver, WA seeks an organized Administrative Assistant with at least two years of experience to support daily office operations. The role requires professionalism, strong Microsoft Office skills, and the ability to manage multiple priorities in a fast-paced construction environment.

In this safety-sensitive, on-site position, responsibilities include answering phones, coordinating travel and lodging for sites, scheduling meetings, processing timecards, and

Qualifications

• Excellent communication, both written and spoken.
• Ability to multitask and meet deadlines.
• Maintain confidentiality and good attendance.
• Proficiency in MS Office and electronic document management.

Responsibilities

• Answer phones and greet visitors.
• Coordinate lodging for job sites and travel arrangements.
• Manage conference room schedules and meeting prep.
• Review timecards and expenses and submit payroll.
• Maintain project files and logs.
• Organize office supplies and mail/shipping.
• Troubleshoot office equipment and manage supplies.
• Run errands.

Skills

Communication

Multitasking

Attendance

Confidentiality

Customer service

Organizational skills

Education

High school diploma

Tools

MS Office (Word, Excel, Teams, Outlook)

Job description

Date Posted: November 2, 2026

Job Location(s)

Vancouver, WA

Safety Sensitive Position

This is a safety-sensitive position and is subject to pre-employment and random drug screening, including THC.

Starting Wage

$25.00 – $29.50/hour

Job Summary

Fisher Construction Group is a Washington-based design-build general contractor specializing in food processing, cold storage, industrial, manufacturing, warehouse, and distribution facilities throughout the United States and Canada.

Our Vancouver, WA office is seeking an organized, detail-oriented Administrative Assistant with at least two years of administrative experience to support daily office operations. The ideal candidate is dependable, professional, proficient in Microsoft Office, and comfortable managing multiple responsibilities in a fast-paced construction environment.

Administrative Assistant Essential Duties

• Direct incoming phone calls and welcome visitors
• Coordinate employee lodging for job sites, including booking flights and company-paid hotel accommodation, when applicable;
• Maintain schedules for conference room spaces for meetings, arrange for refreshments, and assist with preparation of meeting materials;
• Review weekly timecards and expenses for division field personnel for accuracy and submit to payroll in a timely manner;
• Review weekly division schedules, highlighting those qualified for out-of-town premiums and submit schedules to Human Resources in a timely manner;
• Provide administrative support to shop personnel;
• Receive, sort, and distribute incoming mail and packages in a timely manner;
• Prepare and ship outgoing mail and packages to meet established deadlines;
• Receive, appropriately route, and maintain required logs for checks, payments, confidential correspondence, and other sensitive or valuable items.
• Receive, route, scan, file, and assist with maintaining project correspondence, documents, and project data;
• Maintain current job, employee contact, and other office administrative information and records;
• Keep reception, conference rooms, employee breakrooms, kitchens, and other common areas neat, organized, and appropriately stocked;
• Responsible for troubleshooting and facilitating maintenance on office equipment such as copier, printers, and other business machines. Organize office supply room and see to the ordering and restocking of office supplies, mailing/shipping supplies, and other materials and equipment;
• Run errands.

Qualifications

• High school diploma;
• Excellent communication skills both verbally and in writing, with an emphasis on customer service. Ability to speak clearly and articulately and to use proper grammar;
• Handle multiple tasks by setting priorities and meeting deadlines;
• Maintain excellent attendance;
• Maintain confidentiality;
• Demonstrated competence in MS Office, including Word, Excel, Teams, and Outlook, and electronic document management and file sharing systems.
• Valid driver’s license, good driving record, and automobile insurance as required by law.

Compensation & Benefits

The Fisher benefits package includes insurance for Medical, Dental, Vision and Life/Long-Term Disability. We also provide a 401K plan with employer match as well as a Profit Sharing plan, paid holidays, paid time off and more!

Fisher Construction Group is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees and prohibit discrimination and harassment based on any status protected by applicable federal, Washington State, or local law.