Administrative Assistant, Value Stream & CSO

Unum Ireland; Portland (ME); On-site; USD 40,000 - 76,000; Full time

Benefits offered by this job

Health benefits

Vision and Dental

Disability insurance

Paid time off

401(k) match

Job summary

Unum is seeking an Administrative Assistant to support the Corporate Strategy Office and senior leaders in driving strategic initiatives. You will manage calendars, coordinate meetings and travel, prepare documents, and assist with reporting and SharePoint tasks.

The role requires strong organizational and communication skills, a proactive approach, and the ability to work with multiple levels of management. A solid administrative background and attention to detail are essential.

Qualifications

• High school diploma or Associate/Bachelor’s degree.
• 2+ years of administrative assistant experience.
• Solid PC skills (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Ability to work with all levels of internal management and staff.
• Proactive self-starter with strong customer service and ethics.
• Strong organizational skills and attention to detail.
• Interpersonal skills for confidential situations.
• Analytical ability to gather data efficiently.

Responsibilities

• Maintain manager’s calendar, schedule meetings, travel, hotel and transportation accommodations, and expenses as requested.
• May also support the same for manager’s direct reports for various requests.
• Open and review all mail directed to manager/department.
• Ascertain which items can be delegated to other staff members.
• Prepare documents and coordinate meeting setup and catering as needed.
• Support routine and ad hoc reporting and SharePoint needs.
• Assist with budget planning, tracking, and issue resolution.
• Coordinate department projects and gather information; act as project contact as needed.
• Perform other administrative duties, such as greeting visitors and answering calls.

Skills

Communication

Organizational skills

Customer service

Proactive mindset

Education

High school diploma

Associates/Bachelor’s degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

When you join the team at Unum, you become part of an organization committed to helping you thrive. Here, we work to provide the employee benefits and service solutions that enable employees at our client companies to thrive throughout life’s moments. And this starts with ensuring that every one of our team members enjoys opportunities to succeed both professionally and personally.

To enable this, we provide:

• Award-winning culture
• Inclusion and diversity as a priority
• Performance Based Incentive Plans
• Competitive benefits package that includes: Health, Vision, Dental, Short & Long-Term Disability
• Generous PTO (including paid time to volunteer!)
• Up to 9.5% 401(k) employer contribution
• Mental health support
• Career advancement opportunities
• Student loan repayment options
• Tuition reimbursement
• Flexible work environments
• *All the benefits listed above are subject to the terms of their individual Plans.

And that’s just the beginning…

With 10,000 employees helping more than 39 million people worldwide, every role at Unum is meaningful and impacts the lives of our customers. Whether you’re directly supporting a growing family, or developing online tools to help navigate a difficult loss, customers are counting on the combined talents of our entire team. Help us help others, and join Team Unum today!

General Summary:

The Corporate Strategy Office (CSO) is looking for an administrative assistant who can support the Products Value Stream and other CSO leaders drive one of Unum's most exciting transformation efforts. The Administrative Assistant serves as a trusted enterprise partner helping drive the execution, coordination, and communication required to deliver strategic business outcomes. This role operates at the center of a fast-paced, high-energy environment, supporting leaders who are shaping the future of Unum through innovation, transformation, and continuous improvement. The successful candidate will bring strong organizational skills, sound judgment, and a proactive mindset to help leaders stay focused on the highest-value work. They will coordinate priorities, manage complex schedules, facilitate meetings and events, support communications, and ensure seamless execution across a wide range of initiatives and stakeholders. This is an exciting opportunity for someone who enjoys building, problem-solving, and working closely with senior leaders. The role offers unique visibility into strategic priorities, cross-functional initiatives, and transformational work that will influence the future direction of Unum.

Principal Duties and Responsibilities:

• Maintain manager’s calendar, schedule meetings, travel, hotel and transportation accommodations, and expenses as requested.
• May also support the same for manager’s direct reports for a variety of requests.
• Open and review all mail directed to manager/department.
• Ascertain which items can be delegated to other staff members.
• Proactively partner with manager for meeting preparation, developing Word, Power Point or Excel documents as needed as well as meeting room set up and catering needs.
• Participate in the development and contribute to a variety of routine and adhoc reporting and database needs (e.g., quarterly newsletters, SharePoint).
• Support budget planning and preparation and ongoing tracking, review, and research of issues/discrepancies.
• Provide support to manager and staff by coordinating department project(s), tracking against schedules, gathering information; may serve as contact for all questions related to projects.
• Perform other administrative duties, such as meeting and greeting visitors, answering/screening phone calls, ordering and maintaining supplies, and ensuring equipment is working properly.
• Performs other duties as assigned.

Job Specifications

• High school diploma or Associates/Bachelor’s degree
• 2+ years of administrative assistant experience
• Solid, proven PC skills (Word, Excel, Power Point, and Outlook)
• Strong written and verbal communication skills
• Ability to work well with all levels of internal management and staff, as well as outside customers and vendors
• Proactive self-starter with strong customer service skills that exhibit the highest ethical standards at all times
• Strong organizational skills, and highly accurate with attention to detail
• High level of interpersonal skills to handle sensitive and confidential situations with diplomacy and tact
• Analytical ability required to gather data in an organized and efficient manner

Unum and Colonial Life are part of Unum Group, a Fortune 500 company and leading provider of employee benefits to companies worldwide. Headquartered in Chattanooga, TN, with international offices in Ireland, Poland and the UK, Unum also has significant operations in Portland, ME, and Baton Rouge, LA - plus over 35 US field offices. Colonial Life is headquartered in Columbia, SC, with over 40 field offices nationwide.

Unum is an equal opportunity employer, considering all qualified applicants and employees for hiring, placement, and advancement, without regard to a person's race, color, religion, national origin, age, genetic information, military status, gender, sexual orientation, gender identity or expression, disability, or protected veteran status.

The base salary range for applicants for this position is listed below. Unless actual salary is indicated above in the job description, actual pay will be based on skill, geographical location and experience. $40,000.00-$75,600.00

Additionally, Unum offers a portfolio of benefits and rewards that are competitive and comprehensive including healthcare benefits (health, vision, dental), insurance benefits (short & long-term disability), performance-based incentive plans, paid time off, and a 401(k) retirement plan with an employer match up to 5% and an additional 4.5% contribution whether you contribute to the plan or not. All benefits are subject to the terms and conditions of individual Plans.

Company: Unum

At Unum Group, we’re a Fortune 500 company and leading international provider of workplace benefits and services, helping workers and their families thrive for more than 175 years. Through our Unum and Colonial Life brands, our company offers disability, life, accident, critical illness, dental and vision insurance; leave and absence management support; and behavioral health services. Our 10,000+ employees work across operations in the US, UK and Poland, as well as our dedicated Technology Centre in Ireland.

Unum Group is committed to working with and providing reasonable accommodations for any applicant with a disability. If you are disabled and need a reasonable accommodation to participate in the application or hiring process, please contact us by submitting a request here.