Administrative Assistant -Tulsa

Paycom - ATS; Tulsa (OK); On-site; USD 40,000 - 50,000; Full time

Job summary

Paycom - ATS is seeking an Administrative Assistant to support the medical clinic’s day-to-day operations, coordinating events and managing administrative tasks that enable accessible healthcare services for underserved communities.

The role emphasizes calendar management for the CMO, event planning, supply liaison, and confidential records maintenance, with strong communication across departments and vendors.

Qualifications

• High school diploma or GED required.
• Proven experience as administrative assistant or similar role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency with Microsoft Office Suite and scheduling software.
• Ability to work independently and manage multiple priorities.
• High level of discretion and professionalism.
• Healthcare setting experience preferred.

Responsibilities

• Maintain and coordinate the CMO's calendar, including appointments and travel arrangements.
• Schedule and organize in-service training sessions for clinical staff.
• Assist in planning and coordinating marketing and outreach events with the community engagement team.
• Attend community events as needed to support clinic visibility and engagement.
• Monitor inventory levels and order medical and office supplies; liaise with vendors.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Draft correspondence, reports, and presentations; maintain confidential records.
• Serve as a liaison between the Chief Medical Officer and internal/external stakeholders.

Skills

Organization

Time management

Communication

MS Office

Scheduling software

Education

High school diploma or GED

Tools

Microsoft Office Suite

Scheduling software

Job description

We are seeking a highly organized and proactive Administrative Assistant to support the medical clinic. This role is essential in ensuring smooth day-to-day operations, coordinating events, and managing administrative tasks that support the clinic’s mission to deliver accessible healthcare services to underserved communities.Key Responsibilities:Calendar Management:Maintain and coordinate the CMO’s calendar, including appointments, meetings, and travel schedules.Ensure timely reminders and conflict-free scheduling.Event Coordination:Schedule and organize in-service training sessions for clinical staff.Assist in planning and coordinating marketing and outreach events in collaboration with the community engagement team.Attend community events as needed to support clinic visibility and engagement.Supply Management:Monitor inventory levels and order medical and office supplies as needed.Liaise with vendors to ensure timely delivery and cost-effective purchasing.Administrative Support:Manage incoming and outgoing mail.Prepare meeting agendas, take minutes, and follow up on action items.Draft correspondence, reports, and presentations.Maintain confidential records and files.Communication & Liaison:Serve as a point of contact between the Chief Medical Officer and internal/external stakeholders.Ensure clear and timely communication across departments.Qualifications:High School Diploma/GEDProven experience as an administrative assistant or similar roleExcellent organizational and time-management skills.Strong written and verbal communication abilities.Proficiency in Microsoft Office Suite and scheduling software.Ability to work independently and handle multiple priorities.High level of discretion and professionalism.Preferred Qualifications:Experience working in a healthcare setting.