Administrative Assistant - Transition Bridge Program

Douglas County School District; Lone Tree (CO); On-site; USD 28,000 - 37,000; Full time

Benefits offered by this job

Health insurance

401(k) / 403(b) plan

Paid time off

Employee assistance program (EAP)

Job summary

The Douglas County School District seeks an Administrative Assistant for the Transition Bridge Program in Lone Tree. You will provide secretarial support to the principal, coordinate meetings, manage budget functions, and maintain calendar and personnel records.

Applicants should have 3–5 years of related experience, preferably in special education, strong communication and problem-solving skills, and proficiency with Microsoft Office, Google, and district systems like Workday and Infinite

Qualifications

• Three to five years of related experience.
• Experience in a special education environment preferred.
• Ability to work with diverse stakeholders and maintain confidentiality.
• Strong written and verbal communication skills and general computer literacy.

Responsibilities

• Draft and produce letters, memoranda, reports and other materials accurately and timely.
• Monitor and maintain budget functions across multiple accounts and reconcile monthly reports.
• Coordinate building and staff activities, registration, and information nights.
• Maintain the principal’s calendar, schedule meetings and conferences; manage confidential personnel files.
• Liaise with district community relations and prepare regular reports for administration and state agencies.

Skills

Collaborative skills

Problem solving

Time management

Communication skills

Education

High School or Equivalent

Tools

Workday

Aesop

Infinite Campus

Kronos

Enrich

Job description

Please complete this application using your full legal name as it appears on your government issued forms of identification when you have time to go from start to finish. Application details cannot be saved along the way, and you must complete and submit the application in one sitting. If you leave your computer and return later, you may time out.REMINDER: Current DCSD employees must apply through their district log-on, this application is for external candidates only!Job Posting Title:Administrative Assistant - Transition Bridge ProgramJob Description:Provides administrative secretarial support for the principal; coordinates and supervises general business activities and personnel of the program. Assists with setting up meetings for Bridge staff and coordinating IEP meetings with high schools. Develops and promotes good community relations among various community and school clientele. MINIMUM EXPERIENCE: Three (3) to five (5) years job related experience Experience in a special education environment preferred ESSENTIAL PHYSICAL REQUIREMENTS: Occasional lifting five (5) to ten (10) pounds Frequent sitting Occasional bending, squatting, or standingPosition Specific Information (if Applicable):Responsibilities:- Perform other related duties as assigned or requested.- Draft and produce letters, memoranda, reports, special projects; such as newsletters, handbooks and other related materials and documents in an accurate and timely manner. Deal with matters of a highly confidential nature.- General budgetary responsibilities include:Monitor and maintain budget functions related to a number of accounts such as activity funds, general funds, grants and petty cash.Reconcile monthly budget accounts and prepare reports.Maintain school inventory.- Coordinate a variety of building and staff activities: beginning and end-of-year check-in, registration, parent information nights, building security measures, etc.- Continually look to improve administrative processes.- Maintain proficiency in Workday, Aesop, Infinite Campus, Kronos, Enrich and other related technologies.- Manage a variety of personnel functions, such as substitute teachers, staff leaves and leave records, pay sheets, and personnel hirings/terminations.- Maintain the principal’s calendar, make appointments, schedule meetings and conferences.May assist in maintaining overall calendar of school and community events.- Maintain files on personnel, including evaluations, other confidential information including emergency contacts and crisis management process.- Liaison with district community relations – alerting the district to crisis situations, good news, student celebrations, etc.- May prepare and distribute a variety of regular and special reports for administration, the district and the state.Certifications:Education:High School or Equivalent (Required)Skills:Demonstrated ability to work collaboratively with all stakeholders to support positive outcomes, Effective Problem Solving skills, General computer literacy skills (Microsoft Office, Google), Has the ability to effectively communicate with the school and school District community as well as the public at large., Has the ability to meet attendance standards and work the hours necessary to perform the essential functions of the job., Has the ability to perform responsibilities without the necessity of close supervision., Maintains a generally positive attitude., Observes all District policies and procedures., Strong organizational and time management skills, Verbal and written communication skills in English and a demonstrated ability to read and comprehend written/graphic and oral instructionsPosition Type:RegularPrimary Location:Bridge Program - Lone TreeOne Year Only (Yes or No):NoScheduled Hours Per Week:40FTE:1.00Approx Scheduled Days Per Year:222 Work Days(260 days indicates a year-round position. Time off [or Off-Track Days] are then granted based on the position. Any exceptions to the normal off-track time will be noted in the Additional Position Details section above, as scheduled work days.)Minimum Hire Rate:$20.35 USD HourlyMaximum Hire Rate:$26.92 USD HourlyFull Salary Range:$20.35 USD - $33.48 USD HourlyAll salary amounts listed above are based on a full-time (1.0) FTE. If applicable, part-time salaries will be prorated according to the assigned FTE.Benefits:This position is eligible for health, vision, dental, health savings account (HSA), flexible spending accounts (FSA), District paid and voluntary additional (supplemental) life and accidental death and dismemberment insurance, short and long-term disability, critical illness and accident voluntary insurance, employee assistance program (EAP), voluntary 401(k), 403(b) and 457 retirement plan options.Time Off Plans:This position is eligible for paid sick and personal time.This position will be open until filled, but will not be open past:December 30, 2026