Administrative Assistant to VP

Northrop Grumman Corp. (AU); Linthicum (MD); On-site; USD 10,000 - 60,000; Full time

Job description

Requisition ID: R10167247

• Category: Administrative Services

• Location: Linthicum, Maryland, United States of America

• Clearance Type: None

• Telecommute: No- Teleworking not available for this position

• Shift: 1st Shift (United States of America)

• Travel Required: Yes, 10% of the Time

• Positions Available: 1

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history. We look for people who have bold new ideas, courage, and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity, and bringing your whole self to work. Our employees are not only part of history, they're making history.

Northrop Grumman Mission Systems is seeking an Executive Assistant to the VP of Human Resources to join our team in Linthicum, MD.

The Executive Assistant to the Vice President of Human Resources is at the center of day-to-day human resources team operations in Mission Systems. Located on-site in Linthicum, Maryland, the Executive Assistant handles details of a highly confidential and critical nature, collects and prepares information and presentations for use in discussions of internal and external executives, plans and supports meetings, manages the Vice President’s calendar and travel, and provides administrative support to other members of the human resources leadership team. This role requires a proven ability to handle contacts of a sensitive nature inside and outside the company and experience supporting senior-level executives, as well as experience with customers, vendors, and visitors.

The ideal candidate will be team-oriented, possess the ability to work collaboratively with other professionals, demonstrate agility and the desire to adapt to constantly changing demands, and exhibit a capability to take on new and unfamiliar tasks/technologies. Strong project management and multi-tasking skills are necessary, along with emotional intelligence, integrity, and the ability to handle sensitive information with tact, diplomacy, discretion, and sound judgment.

The selected candidate will be responsible for, but not limited to, the following:

• Serve as a focal point for the Vice President’s office and communicate with internal and external customers and executives, professionally representing the corporation.

• Perform office functions such as arranging meetings/conferences, preparing materials, and setting up for meetings; answering phone calls and making proper referrals; receiving, referring, or answering correspondence.

• Assist in maintaining collaboration electronic sites and department and programmatic folders. Follow up on open actions to ensure deadlines are met, and gather, compile, and report on information relevant to supervisor’s assignments.

• Make domestic and international travel arrangements and prepare expense reports.

• Assist in event and meeting planning as well as the activities associated with major organization initiatives and reviews and customer visits.

• Operate independently to meet requirements of the leadership team and offer expertise to assist others.

• Provide operational support for special projects; research and obtain information, help plan, and ensure follow-through of assigned tasks.

• Collaborate with administrative professionals in related organizations as required.

The selected individual will be adept in the use of the Microsoft Office Suite and other software productivity tools, with the ability to work with minimal supervision while exercising good judgment, demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts, and providing excellent follow-through.

The position is located on-site in Linthicum, MD and is eligible for a 9/80 work schedule. The position may also require occasional nonstandard work hours.

Basic Qualifications:

• Minimum High School Diploma/GED with eight or more years of related experience.

• Experience with organizing, maintaining, and deconflicting schedules, meetings, and travel arrangements for senior executives in large organizations.

• Proficiency in Microsoft Office applications (MSWord, Excel, Access, PowerPoint, Teams, OneDrive) and related software programs.

• Experience with travel and expense reporting systems as well as other enterprise systems (such as Concur, ITRIP, I-Buy, SAP).

• Experience participating in and hosting in-person and remote teleconference meetings (using Zoom, MS Teams).

• Demonstrated project management ability and the ability to juggle multiple competing priorities.

Preferred Qualifications:

• Associate’s or Bachelor’s degree and/or professional certification related to an administrative discipline, business administration, or human resources.

• Demonstrated business acumen and analytical skills.

• High level of integrity and interpersonal skills to handle sensitive and confidential situations.

• Able to interact successfully with individuals at all levels of the organization.

• Continual attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines.

• Able to work collaboratively across functional boundaries, ensuring deadlines are met.

• Experience using, editing, and maintaining file storage sites and collaborative webpages such as SharePoint.

Salary Range: $71,400 - $119,000

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills, and current market conditions.

Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, company-paid holidays, and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.