Administrative Assistant to the VP for Student Affairs

Georgia Department of Revenue; Statesboro (GA); Sur place; USD 35 000 - 48 000; Plein temps

Résumé du poste

Ogeechee Technical College is seeking an Administrative Assistant to the Vice President for Student Affairs. The role provides comprehensive administrative and operational support to the VPSA and the Student Affairs division.

You will coordinate calendars, travel, meetings, and committees; manage budgets and procurement; maintain records and assist with student conduct case processes. Strong communication and confidentiality are essential.

Qualifications

• Bachelor’s degree or an associate’s degree with related work experience as specified.
• Proficient with computers and Microsoft Office Applications software.
• Experience in higher education is preferred for Student Affairs roles.

Responsabilités

• Provide administrative support to the VPSA and the Student Affairs division, including correspondence, reports, presentations, forms, records, and other documents.
• Coordinate the VPSA’s calendar, appointments, travel, meetings, and committees; prepare meeting materials and record and distribute minutes.
• Assist with administrative functions related to student conduct cases and maintain records in the college’s case management system.
• Maintain calendars, update online forms and communication platforms with current information and events.
• Manage digital files, records, office inventory, equipment, and supplies.
• Monitor Student Affairs budgets: record purchases, track expenditures, and reconcile with the general ledger monthly.
• Process procurement transactions, travel arrangements, and documentation for reimbursement.
• Support graduation and various special projects; enter and retrieve data using college systems and software.
• Serve as a professional contact for the VPSA’s office and maintain confidentiality.

Connaissances

Oral communication

Written communication

Organizational skills

Task prioritization

Formation

Bachelor’s degree in a related field

Associates degree in Business Administrative Technology

Outils

Microsoft Office

Description du poste

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Job Title:

Administrative Assistant to the VP for Student Affairs

Agency:

Ogeechee Technical College

Job Requisition ID:

JR0000006613

Shift:

Any (United States of America)

Compensation Details:

COMMENSURATE WITH EXPERIENCE

Job Description:

POSITION DESCRIPTION:

The Administrative Assistant to the Vice President for Student Affairs (VPSA) provides comprehensive administrative and operational support to the VPSA and the Student Affairs division.

• Provide administrative support to the VPSA and the Student Affairs division, including correspondence, reports, presentations, forms, records, and other documents
• Coordinate the VPSA’s calendar, appointments, travel, meetings, and committees; prepare meeting materials and record and distribute minutes as appropriate
• Assist the VPSA with administrative functions related to student conduct cases, including correspondence with students and maintaining accurate records in the College’s case management system
• Maintain the Student Affairs and College calendars and update online forms, digital monitors, and other communication platforms with current information and events
• Maintain organized digital files, records, office inventory, equipment, and supplies
• Assist with monitoring all Student Affairs budgets, including recording purchase requests, tracking expenditures, and reconciling budgets with the general ledger monthly
• Initiate and process purchase requests, requisitions, contracts, invoices, and other procurement transactions in accordance with College policies and procedures
• Coordinate travel arrangements for the VPSA and maintain documentation for travel reimbursement
• Provide administrative and logistical support for graduation and various special projects
• Enter, maintain, and retrieve data using College systems, databases, spreadsheets, and other software applications
• Serve as a professional point of contact for the VPSA’s office
• Maintain confidentiality and exercise sound judgment when handline sensitive student, employee, financial, and institutional information
• Perform other duties as assigned

MINIMUM QUALIFICATIONS:

• Bachelor’s degree in a related field *and* one (1) year of related work experience *OR* an associate’s degree in Business Administrative Technology *and* two (2) years of related work experience

Note: Experience may substitute for the degree on a year-for-year basis.

PREFERRED QUALIFICATIONS:

• Proficient with computers and Microsoft Office Applications software
• Experience in a higher educational environment, preferable in Student Affairs
• Knowledge of modern office practices and procedures
• Ability to prioritize and schedule tasks to meet deadlines and objectives
• Skilled in oral and written communication

SALARY/BENEFITS:

Commensurate with qualifications.

APPLICATION DEADLINE:

Open Until Filled

The following individuals have been designated to handle inquiries regarding the non-discrimination policies: For Title IX: Christy Rikard, Title IX Coordinator, Office: 198C, Phone: [phone], [e-mail]. For ADA/Section 504: Sabrina Burns, ADA/Section 504 Coordinator, Office: 711, Phone: [phone], [e-mail].

The Technical College System of Georgia and its constituent Technical Colleges do not discriminate on the basis of race, color, creed or religion, national or ethnic origin, sex (including pregnancy, sexual orientation, and gender identity), disability, age, political affiliation or belief, genetic information, veteran or military status, marital status, or citizenship status (except in those special circumstances permitted or mandated by law). The following individuals have been designated to handle inquiries regarding the non-discrimination policies:

• Christy Rikard, Vice President for Student Affairs, Ogeechee Technical College One Joseph E. Kennedy Blvd., Office 198C, Joseph E. Kennedy Building, Statesboro, GA 30458, 912.486.7607, [e-mail]
• Sabrina Burns, ADA/Section 504 Coordinator, Ogeechee Technical College, One Joseph E. Kennedy Blvd., Office 711, Assessment Center Building, Statesboro, GA 30458, 912.486.7211, [e-mail]
• In compliance with the Jeanne Clery Campus Safety Act (20 U.S.C. § 1092(f)) here is the link to the location of the Annual Security Report: https://www.ogeecheetech.edu/content/userfiles/files/CampusPolice/2025%20Annual%20Security%20Report.pdf A copy of the Annual Security Report is also available by request at the OTC Police Department.

Minimum Qualifications:

Bachelors Degree and One (1) year of related work experience -OR -Associates Degree in Business Administrative Technology and Two (2) years of work related experience. - -Note: Experience may substitute for the degree on a year-for-year basis. -Bachelors Degree and One (1) year of related work experience -OR -Associates Degree in Business Administrative Technology and Two (2) years of work related experience. - -Note: Experience may substitute for the degree on a year-for-year basis.

Equal Employment Opportunity Employer

The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services. Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.