Administrative Assistant to the VP for Student Affairs

Ogeechee Technical College; Statesboro (GA); Sur place; USD 42 000 - 52 000; Plein temps

Résumé du poste

Ogeechee Technical College in Statesboro, GA seeks an Administrative Assistant to the Vice President for Student Affairs. This role provides comprehensive administrative support to the VPSA and the Student Affairs division, including correspondence, reports, calendars, travel, meetings, and minutes.

Responsibilities include budget monitoring, purchases, procurement, and data entry across college systems, while maintaining confidentiality of sensitive information and supporting graduation and

Qualifications

• Bachelor’s degree or higher with related work experience; or an associate’s degree with relevant experience.
• Proficient with computers and Microsoft Office Applications.
• Ability to prioritize and schedule tasks to meet deadlines and objectives.
• Excellent oral and written communication skills.

Responsabilités

• Coordinate VPSA’s calendar, appointments, travel, meetings, and committees; prepare materials and record minutes.
• Provide administrative support including correspondence, reports, forms, and records.
• Maintain organized digital files, office inventory, and supplies; ensure confidentiality of sensitive information.
• Monitor Student Affairs budgets, process purchases, and reconcile with the general ledger.
• Coordinate travel arrangements and assist with travel reimbursements.
• Provide support for graduation and other special projects; enter and retrieve data in college systems.

Connaissances

MS Office proficiency

Communication skills

Prioritization

Office administration experience

Formation

Bachelor's degree in related field

Associate’s degree in Business Administrative Technology

Outils

Microsoft Office Suite

Description du poste

Explore a World of Opportunity with the State of Georgia!We are the force that drives Georgia!Georgia State Government is a large enterprise, composed of various agencies and entities with a common goal to improve the lives of Georgia's more than 10 million citizens!Join Team Georgia and impact lives everyday while receiving a robust benefits package designed for every stage of your career!Job Title:Administrative Assistant to the VP for Student AffairsAgency:Ogeechee Technical CollegeJob Requisition ID:JR0000006613Shift:Any (United States of America)Compensation Details:COMMENSURATE WITH EXPERIENCEJob Description:POSITION DESCRIPTION:The Administrative Assistant to the Vice President for Student Affairs (VPSA) provides comprehensive administrative and operational support to the VPSA and the Student Affairs division.Provide administrative support to the VPSA and the Student Affairs division, including correspondence, reports, presentations, forms, records, and other documentsCoordinate the VPSA’s calendar, appointments, travel, meetings, and committees; prepare meeting materials and record and distribute minutes as appropriateAssist the VPSA with administrative functions related to student conduct cases, including correspondence with students and maintaining accurate records in the College’s case management systemMaintain the Student Affairs and College calendars and update online forms, digital monitors, and other communication platforms with current information and eventsMaintain organized digital files, records, office inventory, equipment, and suppliesAssist with monitoring all Student Affairs budgets, including recording purchase requests, tracking expenditures, and reconciling budgets with the general ledger monthlyInitiate and process purchase requests, requisitions, contracts, invoices, and other procurement transactions in accordance with College policies and proceduresCoordinate travel arrangements for the VPSA and maintain documentation for travel reimbursementProvide administrative and logistical support for graduation and various special projectsEnter, maintain, and retrieve data using College systems, databases, spreadsheets, and other software applicationsServe as a professional point of contact for the VPSA’s officeMaintain confidentiality and exercise sound judgment when handline sensitive student, employee, financial, and institutional informationPerform other duties as assignedMINIMUM QUALIFICATIONS:Bachelor’s degree in a related field *and* one (1) year of related work experience *OR* an associate’s degree in Business Administrative Technology *and* two (2) years of related work experienceNote: Experience may substitute for the degree on a year-for-year basis.PREFERRED QUALIFICATIONS:Proficient with computers and Microsoft Office Applications softwareExperience in a higher educational environment, preferable in Student AffairsKnowledge of modern office practices and proceduresAbility to prioritize and schedule tasks to meet deadlines and objectivesSkilled in oral and written communicationSALARY/BENEFITS:Commensurate with qualifications.APPLICATION DEADLINE:Open Until FilledTO APPLY: Please submit an online application using the OTC online job center website. All positions require a pre-employment criminal background investigation, education, and employer/professional reference checks. Some positions may additionally require a motor vehicle record search, credit history check, and/or drug screen. All male applicants between the ages of 18 and 26 years of age must present proof of Selective Service Registration. Copies of all transcripts should be submitted at the time of application for faculty positions. Official transcripts are required upon employment. For more information, please contact the Director for Human Resources at 912.871.1801 or [e-mail] .The following individuals have been designated to handle inquiries regarding the non-discrimination policies: For Title IX: Christy Rikard, Title IX Coordinator, Office: 198C, Phone: [phone], [e-mail] . For ADA/Section 504: Sabrina Burns, ADA/Section 504 Coordinator, Office: 711, Phone: [phone], [e-mail] .The Technical College System of Georgia and its constituent Technical Colleges do not discriminate on the basis of race, color, creed or religion, national or ethnic origin, sex (including pregnancy, sexual orientation, and gender identity), disability, age, political affiliation or belief, genetic information, veteran or military status, marital status, or citizenship status (except in those special circumstances permitted or mandated by law). The following individuals have been designated to handle inquiries regarding the non-discrimination policies:Christy Rikard, Vice President for Student Affairs, Ogeechee Technical College One Joseph E. Kennedy Blvd., Office 198C, Joseph E. Kennedy Building, Statesboro, GA 30458, 912.486.7607, [e-mail] Burns, ADA/Section 504 Coordinator, Ogeechee Technical College, One Joseph E. Kennedy Blvd., Office 711, Assessment Center Building, Statesboro, GA 30458, 912.486.7211, [e-mail] compliance with the Jeanne Clery Campus Safety Act (20 U.S.C. § 1092(f)) here is the link to the location of the Annual Security Report: https://www.ogeecheetech.edu/content/userfiles/files/CampusPolice/2025%20Annual%20Security%20Report.pdf A copy of the Annual Security Report is also available by request at the OTC Police Department.Minimum Qualifications:Bachelors Degree and One (1) year of related work experience -OR -Associates Degree in Business Administrative Technology and Two (2) years of work related experience. - -Note: Experience may substitute for the degree on a year-for-year basis. -Bachelors Degree and One (1) year of related work experience -OR -Associates Degree in Business Administrative Technology and Two (2) years of work related experience. - -Note: Experience may substitute for the degree on a year-for-year basis.Equal Employment Opportunity EmployerThe State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.