Administrative Assistant to the Superintendent

Illinois Education Job Bank; Washington (IL); On-site; USD 40,000 - 48,000; Full time

Benefits offered by this job

Health Insurance

Sick Days

Personal Days

IMRF Retirement

Job summary

Illinois Education Job Bank is seeking an Administrative Assistant to the Superintendent to support district operations, front-desk duties, and records management. This role involves coordinating with the superintendent, attending Board meetings, and ensuring timely preparation of agendas and materials.

The position requires a high school diploma or related experience and offers responsibilities across reporting, scheduling, and office administration.

Qualifications

• High school diploma and/or related experience.

Responsibilities

• Greet the public and refer calls to appropriate parties.
• Open and answer correspondence.
• Prepare new employee hiring packets and conduct background checks.
• Assure that office supplies are ordered.
• Maintain file on out-of-district attendance students.
• Assist the bookkeeper and superintendent with State and federal reports.
• Prepare monthly board packet, post public notice and agenda.
• Attend Board Meetings as Recording Secretary and after board meetings post minutes on website and update personnel letters.

Education

High school diploma or related experience

Job description

Administrative Assistant to the Superintendent

Duties

The Executive Secretary shall…

• Greet the public.
• Refer all calls to appropriate parties & open and answer correspondence.
• Prepare new employee hiring packets and conduct background checks
• Assure that office supplies are ordered.
• Maintain file on out-of-district attendance students.
• Assist the bookkeeper and superintendent with State and federal reports
• Prepare monthly board packet, post public notice & agenda.
• Attend Board Meetings as Recording Secretary and After board meeting:Post minutes on website, prepare and send letters to personnel, update vacancy notice, update AppliTrack/Frontline
• Assist the transportation director.
• Maintain personnel files and monitor certifications.
• Monitor IWAS notices, update SIS, and assist others with Skyward.
• Work with the Food Service Director to complete monthly claims.
• Schedule building rentals and print custodial schedule.
• Prepare checks for sports officials for home games from Imprest Account.
• Maintain & update Seniority List annually.
• Serve as recording secretary for the BOE.
• Update all ISBE Folders annually.
• Update PRESS Policy files after board updates.
• Keep MAC/PCG list update.
• All other duties as reasonable and legally assigned by the administration.

Qualifications

High school diploma and/or related experience

Salary

Annual Salary of $44,050

Benefits

• Health Insurance
• Sick Days
• Personal Days
• IMRF Retirement