Administrative Assistant to the Superintendent

Montgomery County Educational Service Center - MCESC; Dayton (OH); On-site; USD 35,000 - 50,000; Full time

Job summary

The Oakwood City School District seeks an Administrative Assistant to the Superintendent to ensure smooth office operations. This role involves greeting visitors, providing administrative support, and coordinating meetings. Ideal candidates will possess strong organizational and communication skills, along with a commitment to confidentiality.

Qualifications

• Excellent organizational, communication, and interpersonal skills required.
• Ability to maintain confidentiality and work independently.

Responsibilities

• Greet and assist visitors to the Board of Education office.
• Provide high-level administrative support to the Superintendent.
• Coordinate preparation of Board of Education meetings.

Skills

Organizational skills

Communication skills

Interpersonal skills

Attention to detail

Job description

'); 'Position Type:
Secretarial/Clerical/ Administrative Assistant

Date Posted:
5/20/2025

Location:
Oakwood City School District

District:
Oakwood City Schools

Greet and assist visitors to the Board of Education office; answer phones and direct calls appropriately.

Provide high-level administrative support to the Superintendent in a confidential and professional manner.

Coordinate and support the preparation of Board of Education meetings, including compiling agendas, minutes, and required documentation.

Maintain office inventory and prepare purchase requisitions; track and reconcile procurement records.

Collaborate with central office staff and other departments to ensure smooth and effective office operations.

Demonstrate strong attention to detail when preparing reports, correspondence, meeting materials, and Board documentation.

Job Title: Administrative Assistant to the Superintendent
District Description: The Oakwood City School District, established 1908, serves the community of Oakwood in Montgomery County, Ohio. The district is approximately 2.29 square miles and has five schools: The Julian & Marjorie Lange School, Harman School, Smith Elementary School, Oakwood Junior High School, and Oakwood High School. Renowned for its tradition of academic excellence, Oakwood is one of the top districts in Ohio. The Julian & Marjorie Lange School is a kindergarten only building that serves approximately 130 students.

Job Summary:
This key administrative role directly supports the Superintendent and is responsible for ensuring the smooth operation of the central office. As the first point of contact for the Board of Education building, this position requires excellent organizational, communication, and interpersonal skills, along with the ability to maintain confidentiality and work independently.

Key Responsibilities:

• Greet and assist visitors to the Board of Education office; answer phones and direct calls appropriately.

• Provide high-level administrative support to the Superintendent in a confidential and professional manner.

• Coordinate and support the preparation of Board of Education meetings, including compiling agendas, minutes, and required documentation.

• Maintain office inventory and prepare purchase requisitions; track and reconcile procurement records.

• Collaborate with central office staff and other departments to ensure smooth and effective office operations.

• Demonstrate strong attention to detail when preparing reports, correspondence, meeting materials, and Board documentation.
  

Interested candidates need to submit a completed application, resume and cover letter.
Allyson Couch
Assistant Superintendent
[e-mail]