Administrative Assistant to the Superintendent

Rapid City Area Schools; Austin (TX); On-site; USD 45,000 - 54,000; Full time

Benefits offered by this job

Health, dental and vision insurance

Short & Long-term disability

Texas Teachers Retirement System

403b and 457b investment plans

Health Savings Accounts

Paid Time Off

Discounted Health Club Membership

Professional development opportunities

Job summary

NYOS Charter School in Austin is seeking an Executive Assistant to the Superintendent to provide strategic administrative support, manage complex calendars, communications, and board materials, and help advance district priorities.

The role requires discretion, independence, strong organizational and written communication skills, and experience in executive-level school administration. Join a mission-driven district with comprehensive benefits and growth opportunities.

Qualifications

• Bachelor’s degree in Administration, Business, Public Affairs, or related field, preferred.
• Demonstrated ability to work independently, prioritize multiple tasks, and make informed decisions with minimal supervision.
• Strong organizational, analytical, and written communication skills.
• Ability to interpret and manage confidential information and exercise discretion in sensitive matters.
• High proficiency with digital productivity tools (Google Workspace, AI Tools, Excel, PowerPoint, etc.).
• Experience in executive-level support or school administration.
• Spanish language proficiency preferred.

Responsibilities

• Serve as the primary point of contact and communication liaison for the Superintendent, managing high-level correspondence and ensuring timely follow-up on key matters.
• Anticipate the needs of the Superintendent and align schedules, data, and deliverables with strategic goals.
• Manage complex scheduling across departments, identify conflicts, and propose high-impact solutions.
• Prepare, edit, and review high-stakes communication and presentation materials.
• Coordinate travel, reimbursements, and executive-level event logistics.
• Maintain organized digital records to ensure continuity and efficiency.
• Lead or assist cross-departmental projects requiring executive oversight and reporting.
• Collaborate with the Superintendent to ensure Board meetings are prepared and compliant with policies.

Skills

Independent work

Organizational skills

Analytical skills

Written communication

Discretion with confidential info

Executive-level support

Spanish language

Education

Bachelor's degree in Administration, Business, Public Affairs, or related field

Tools

Google Workspace

AI Tools

Excel

PowerPoint

Job description

Executive Assistant to the Superintendent

Job Details

• Location(s): 999 District Wide
• Employment Type: Full Time
• Job Type: Salary
• Deadline: Until Filled
• Pay: $45,448.00 - $54,179.00
• Hours per Day: 8:00:00

Summary

The Executive Assistant to the Superintendent provides high-level administrative and strategic support to the Superintendent, managing complex schedules, communications, records, and key organizational priorities. This role requires exceptional judgment, confidentiality, organization, and initiative while coordinating cross-departmental projects and supporting Board and governance activities.

Administrative Assistant to the Superintendent

Executive Assistant to the Superintendent

Reports to: Superintendent

FLSA Status: Exempt

Service Days: 230

About NYOS

NYOS Charter School—Not Your Ordinary School—is a free public charter school founded in 1998 by a group of parents who wanted more out of education for their children. Through a commitment to our students, staff, and academic excellence, we have grown to serve over 1,700 students in PreK through 12th grade.

At NYOS, we educate the whole student. We foster a collegial Pre-K – 12 program that challenges each learner with rigorous academics, innovative strategies, and expectations for civic engagement.

Why Work at NYOS Charter School? At NYOS Charter School, we educate the whole student through rigorous academics, innovative strategies, and civic engagement. Our community values diversity, collaboration, and strong relationships among students, teachers, and parents.

Community Culture:

• Supportive and inclusive environment with small class sizes and unique traditions.

Flexibility and Autonomy:

• All staff are encouraged to develop their skills and contribute creatively.

Long-Term Sustainability:

• Continuous learning through embedded professional development and workshops.
• Healthy work-life balance with unique break schedules and half-day Fridays.
• Empowerment to influence positive change within the organization.

Join us to make a meaningful impact on students' lives and advance your career in a nurturing and forward-thinking environment.

Primary Role:

The Executive Assistant to the Superintendent operates as a strategic partner to senior leadership, exercising a high degree of judgment, confidentiality, and initiative. This position exists to enhance the efficiency and effectiveness of the Superintendent by managing complex administrative functions, providing executive-level support, and leading coordination of key internal and external priorities. This is a professional, exempt-level role requiring independent decision-making aligned with the goals of NYOS Charter School and the strategic direction of its leadership team.

Qualifications

• Bachelor’s degree in Administration, Business, Public Affairs, or related field, preferred
• Demonstrated ability to work independently, prioritize multiple tasks, and make informed decisions with minimal supervision
• Strong organizational, analytical, and written communication skills
• Ability to interpret and manage confidential information and exercise discretion in sensitive matters
• High proficiency with digital productivity tools (Google Workspace, Artificial Intelligence Tools, Excel, PowerPoint, etc.)
• Experience in executive-level support or school administration
• Spanish language proficiency preferred

Essential Duties and Responsibilities

Executive-Level Administrative Support

• Serve as the primary point of contact and communication liaison for the Superintendent, managing high-level correspondence and ensuring timely follow-up on key matters
• Anticipate the needs of the Superintendent and proactively align schedules, data, and deliverables with strategic goals
• Manage complex scheduling needs across departments, identify conflicts, and propose high-impact solutions to optimize executive capacity
• Prepare, edit, and review high-stakes communication and presentation materials
• Coordinate travel, reimbursements, and executive-level event logistics
• Maintain organized and accessible digital records to ensure institutional continuity and operational efficiency

Strategic Project & Initiative Support

• Lead or assist in the planning and execution of cross-departmental projects that require executive oversight
• Track milestones and provide reporting on initiatives aligned with organizational goals and board directives
• Exercise professional judgment in managing workflows, prioritizing assignments, and advising leadership on potential risks or delays
• Liaise with internal teams and external partners to coordinate special projects, events, and organizational initiatives requiring senior input

Board and Governance Coordination

• Collaborate with the Superintendent to ensure Board meetings are prepared and compliant with legal and policy requirements
• Track training certifications and compliance records for Board Members and key officers
• Draft, compile, and disseminate Board meeting packets with minimal direction

Professional Standards

• Exercise independent discretion in scheduling, document handling, and executive communications
• Uphold the highest level of confidentiality, professionalism, and ethical standards in all interactions
• Represent the Superintendent in internal and external settings with integrity and a service-oriented mindset
• Provide support and guidance to administrative team members and contribute to a high-functioning executive office culture

Compensation and Benefits

NYOS offers competitive salaries commensurate with experience.

We also offer a comprehensive package of benefits including:

• Health, dental and vision insurance
• Short & Long-term disability
• Participation in the Texas Teachers Retirement System
• 403b and 457b investment plans
• Health Savings Accounts
• 11.5 days Paid Time OffDiscounted Health Club Membership
• A culture of continuous learning with opportunities for professional development

Essential Function

Physical abilities include but are not limited to being able to communicate information clearly as well as the ability to see objects at a close range and at a distance, in order to establish and maintain safe and effective working relationships with staff and students.

Please note that fingerprinting and background checks are mandatory for all applicants.

Equal Opportunity Employer NYOS Charter School is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, national origin, sex, or disability, in hiring or providing education or access to benefits of educational services, activities, and programs. The Executive Director has been designated to coordinate compliance with the nondiscrimination requirements of Title IX. The Director of Special Services has been designated to coordinate compliance with the nondiscrimination requirements of Section 504 of the Rehabilitation Act. Both can be reached at 12333 N. Lamar Blvd., Austin, TX 78753, 512-583-6967. Fingerprinting and background checks are mandatory for all applicants.