Administrative Assistant to the OB-GYN Department Chair

The University of New Mexico Health Sciences Center; Albuquerque (NM); On-site; USD 10,000 - 60,000; Full time

Job summary

An established academic medical institution is looking for a highly organized Administrative Assistant to support the Chair of the Obstetrics and Gynecology Department. This role involves providing high-level administrative support, managing complex calendars, drafting correspondence, and coordinating events. The ideal candidate will thrive in a dynamic environment, ensuring smooth operations while maintaining confidentiality. Join a team that values initiative and proactive problem-solving, and enjoy a comprehensive benefits package in a supportive workplace that champions diversity and inclusion.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Educational Benefits

Qualifications

• 5+ years of experience in administrative support.
• Ability to manage complex calendars and confidential information.

Responsibilities

• Provide administrative support to the Department Chair.
• Coordinate departmental events and meetings.
• Maintain confidentiality in handling sensitive matters.

Skills

Calendar Management

Communication Skills

Project Management

Confidentiality Management

Problem Solving

Education

High School Diploma or GED

Degree from Accredited Institution

Tools

Microsoft Suite

Zoom

Teams

Outlook

Job description

Admin Assistant to Executive Director

Requisition ID: req33220

Position Title: Administrative Assistant to the OB-GYN Department Chair

Position Grade: 10

Position Summary

The Department of Obstetrics and Gynecology at the University of New Mexico School of Medicine is seeking a highly motivated and organized Administrative Assistant to support the Chair of the department. This pivotal role provides high-level administrative support, coordination, and communication in a dynamic academic medical environment. The successful candidate will be proactive, detail-oriented, and comfortable managing complex calendars, confidential information, and multiple priorities.

Key Responsibilities

1. Provide direct administrative support to the Department Chair, including calendar management, meeting coordination, and travel arrangements.
2. Draft and prepare correspondence, reports, presentations, and other documents.
3. Coordinate departmental events, faculty meetings, and leadership team activities.
4. Serve as a liaison between the Chair and internal/external stakeholders.
5. Maintain confidentiality and discretion in handling sensitive matters.
6. Track and follow up on key projects and deadlines.
7. Ensure smooth day-to-day operations for the Chair and other support staff.

Working hours are Monday-Friday 8am-5pm. Occasional early morning or evening hours are required.

See the Position Description for additional information.

Conditions of Employment & Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year-for-year basis.

Preferred Qualifications

• Experience working in an academic healthcare or university setting.
• Experience supporting executive-level leadership.
• Strong project management skills and familiarity with tools such as Zoom, Teams, Outlook, and the Microsoft Suite.
• Ability to anticipate needs, problem-solve independently, and demonstrate initiative.

Additional Details

Location: Campus Health Sciences Center (HSC) - Albuquerque, NM

Department: Obstetrics Gynecology (OB GYN)

Employment Type: Staff, Regular Full-Time

Status: Non-Exempt

Pay Range: Hourly $18.81 - $25.56

Benefits: Benefits-eligible, including medical, dental, vision, life insurance, and educational benefits.

Application Process

Only applications submitted through the official UNMJobs site will be accepted. Please submit a completed application, resume, and cover letter.

Positions posted as Regular or Term are eligible for the Veteran Preference Program. For details, see the Veteran Preference Program webpage.

Equal Opportunity Statement

The University of New Mexico is committed to diversity and is an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or other protected classes.

Background Checks

All regular staff positions are subject to pre-employment background checks, including criminal history, fingerprinting, and verification of credentials and employment history. For more information, visit the UNM policy pages.