Administrative Assistant to the OB-GYN Department Chair

University of New Mexico; Albuquerque (NM); On-site; USD 10,000 - 60,000; Full time

Job summary

Ein dynamisches akademisches Umfeld sucht einen engagierten Verwaltungsassistenten für die Unterstützung des Abteilungsleiters in der Gynäkologie. Diese Schlüsselrolle erfordert organisatorische Fähigkeiten und die Fähigkeit, komplexe Kalender zu verwalten sowie vertrauliche Informationen zu handhaben. Der ideale Kandidat ist proaktiv, detailorientiert und hat Erfahrung in der Unterstützung von Führungskräften. In dieser Position werden Sie Teil eines Teams, das sich der Verbesserung der Gesundheitsversorgung widmet und die Möglichkeit hat, einen bedeutenden Einfluss auf die Abläufe in einer angesehenen medizinischen Einrichtung zu haben. Wenn Sie eine Leidenschaft für administrative Aufgaben haben und in einem unterstützenden Umfeld arbeiten möchten, ist dies die perfekte Gelegenheit für Sie.

Benefits

Umfassendes Leistungspaket

Medizinische Versicherung

Zahnversicherung

Bildungsleistungen

Qualifications

• Mindestens 5 Jahre Erfahrung in administrativen Aufgaben.
• Erfahrung in der Unterstützung von Führungskräften ist von Vorteil.

Responsibilities

• Direkte administrative Unterstützung für den Abteilungsleiter.
• Koordination von Meetings und Veranstaltungen.
• Verwaltung vertraulicher Informationen.

Skills

Projektmanagement

Kalenderverwaltung

Kommunikationsfähigkeiten

Vertraulichkeit

Education

High School Diploma oder GED

Tools

Microsoft Suite

Zoom

Teams

Outlook

Job description

Requisition ID
req33220


Working Title
Administrative Assistant to the OB-GYN Department Chair


Position Grade
10


Position Summary

The Department of Obstetrics and Gynecology at the University of New Mexico School of Medicine is seeking a highly motivated and organized Administrative Assistant to support the Chair of the department. This pivotal role provides high-level administrative support, coordination, and communication in a dynamic academic medical environment. The successful candidate will be proactive, detail-oriented, and comfortable managing complex calendars, confidential information, and multiple priorities.

Key Responsibilities:

• Provide direct administrative support to the Department Chair, including calendar management, meeting coordination, and travel arrangements.
• Draft and prepare correspondence, reports, presentations, and other documents.
• Coordinate departmental events, faculty meetings, and leadership team activities.
• Serve as a liaison between the Chair and internal/external stakeholders.
• Maintain confidentiality and discretion in handling sensitive matters.
• Track and follow up on key projects and deadlines.
• Ensure smooth day-to-day operations for the Chair and other support staff.
  
  
  
  Working hours are Monday-Friday 8am-5pm. Occasional early morning or evening hours are required.

See the Position Description for additional information.

Conditions of Employment



Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

Preferred Qualifications:

• Experience working in an academic healthcare or university setting.
• Experience supporting executive-level leadership.
• Strong project management skills and comfort with tools such as Zoom, Teams, Outlook and the Microsoft Suite.
• Ability to anticipate needs, problem-solve independently, and demonstrate initiative.

Additional Requirements



Campus
Health Sciences Center (HSC) - Albuquerque, NM


Department
Obstetrics Gynecology OB GYN (794A)


Employment Type
Staff


Staff Type
Regular - Full-Time


Term End Date



Status
Non-Exempt


Pay
Hourly: $18.81 - $25.56


Benefits Eligible
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.


ERB Statement
As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.


Background Check Required
Yes


For Best Consideration Date
5/9/2025


Eligible for Remote Work
No


Eligible for Remote Work Statement



Application Instructions

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

Please submit a completed application, resume and cover letter.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.