Administrative Assistant to the OB-GYN Department Chair

The University of New Mexico; Albuquerque (NM); On-site; USD 10,000 - 60,000; Full time

Job summary

An established academic institution is seeking a highly motivated Administrative Assistant to support the Chair of the OB-GYN Department. This pivotal role involves managing complex calendars, coordinating meetings, and ensuring smooth operations in a dynamic healthcare environment. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to handle confidential information with discretion. Join a collaborative team dedicated to providing exceptional support in an academic medical setting, where your contributions will make a significant impact on the department's success.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Tuition Remission

Dependent Education Programs

Qualifications

• 5+ years of experience in administrative support roles.
• Strong project management skills and ability to handle multiple priorities.

Responsibilities

• Provide administrative support to the Department Chair.
• Coordinate departmental events and meetings.
• Draft correspondence and reports.

Skills

Organizational Skills

Communication Skills

Project Management

Problem Solving

Education

High School Diploma or GED

Experience in Administrative Roles

Tools

Microsoft Suite

Zoom

Teams

Outlook

Job description

Admin Assistant to Exec Dir

Requisition ID	req33220
Working Title	Administrative Assistant to the OB-GYN Department Chair
Position Grade	10
Position Summary	The Department of Obstetrics and Gynecology at the University of New Mexico School of Medicine is seeking a highly motivated and organized Administrative Assistant to support the Chair of the department. This pivotal role provides high-level administrative support, coordination, and communication in a dynamic academic medical environment. The successful candidate will be proactive, detail-oriented, and comfortable managing complex calendars, confidential information, and multiple priorities. Key Responsibilities: Provide direct administrative support to the Department Chair, including calendar management, meeting coordination, and travel arrangements. Draft and prepare correspondence, reports, presentations, and other documents. Coordinate departmental events, faculty meetings, and leadership team activities. Serve as a liaison between the Chair and internal/external stakeholders. Maintain confidentiality and discretion in handling sensitive matters. Track and follow up on key projects and deadlines. Ensure smooth day-to-day operations for the Chair and other support staff. Working hours are Monday-Friday 8am-5pm. Occasional early morning or evening hours are required. See the Position Description for additional information.
Conditions of Employment
Minimum Qualifications	High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified. Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Preferred Qualifications	Preferred Qualifications: Experience working in an academic healthcare or university setting. Experience supporting executive-level leadership. Strong project management skills and comfort with tools such as Zoom, Teams, Outlook and the Microsoft Suite. Ability to anticipate needs, problem-solve independently, and demonstrate initiative.
Additional Requirements
Campus	Health Sciences Center (HSC) - Albuquerque, NM
Department	Obstetrics Gynecology OB GYN (794A)
Employment Type	Staff
Staff Type	Regular - Full-Time
Term End Date
Status	Non-Exempt
Pay	Hourly: $18.81 - $25.56
Benefits Eligible	This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB Statement	As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.
Background Check Required	Yes
For Best Consideration Date	5/9/2025
Eligible for Remote Work	No
Eligible for Remote Work Statement
Application Instructions	Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application. Please submit a completed application, resume and cover letter.
Positions posted with a Staff Type ofRegularorTermare eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details. The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisionswithout regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or anyother protected class. The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.