Administrative Assistant to Nutrition Services Department

Englewood Public School District; Englewood (CO); On-site; USD 34,000 - 39,000; Full time

Job summary

Englewood Schools is seeking an Administrative Assistant to Nutrition Services to perform administrative and secretarial tasks, process free/reduced applications, manage financial records, and support district events. This on-site role involves data entry, budgeting, invoicing, and filing while assisting with kitchen coverage as needed.

Qualifications include a high school diploma and preferred 3+ years in Nutrition Services, with strong MS Word/Excel and Frontline skills.

Qualifications

• High school diploma or equivalent required; bilingual preferred.
• Three years of nutrition services experience preferred.
• Experience with MS Word, MS Excel, and Frontline preferred.

Responsibilities

• Process and maintain Free and Reduced applications and related forms.
• Manage program files, attendance rosters and production time sheets.
• Provide kitchen coverage as needed, including evenings.
• Manage staff timesheets, absences, and substitutes.
• Create purchase orders and process invoices; reconcile purchases.
• Make routine bank deposits and record in accounting system.
• Generate district, state and federal reports for claims.
• Create and maintain training forms, acknowledgments, and sign-in sheets.

Skills

Data entry

Spreadsheets

Reporting

Microsoft Word

Microsoft Excel

Google Workspace

Education

High school diploma or equivalent

Tools

Frontline software

Job description

Frontline Applicant Tracking - Englewood Schools

Administrative Assistant to Nutrition Services Department JobID: 3081

• Date Posted: 9/22/2026
• Location: Multiple Sites
• Date Available: ASAP
• Closing Date: See posting

EFFECTIVE: 2026-2027 school year Position Type: Non-exempt, hourly 229 days/year 8 hours/day

POSITION SUMMARY: This position is responsible for supporting Nutrition Services by performing administrative and secretarial functions and providing coverage in kitchens when necessary, typically 1-2 days per week. These duties include, but are not limited to, Processing free and reduced educational benefit applications and all related duties, data entry and data checks, recordkeeping, database management, reporting, budgeting, invoice processing, accounting support, making and entering bank deposits, scheduling meetings, maintaining calendars, typing correspondence, analyzing reports, organizing and maintaining files, managing staff timesheets, coordinating substitutes, providing kitchen coverage when short staffed or additional support is needed, supporting with district events and special occasions, and promote good community relations among stakeholders.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Help to process and maintain Free and Reduced applications, and all related forms/lists.
• Manage program files and documentation including snack attendance records and rosters, and FFVP time sheets and production records.
• Provide coverage in kitchens when staff is out, or when additional support is needed, including special events, which could be in the evening.
• Manage staff timesheets and absences, including scheduling coverage for callouts and time off requests as well as managing paper time cards for substitutes and extra duty staff.
• Create POs in accounting system, process invoices, reconcile P-Card purchases, including maintaining and filing receipts.
• Make weekly bank deposits and enter into accounting system.
• Generate and submit required District, State and Federal reports required for claims.
• Create and maintain spreadsheets, forms for staff training & PD, acknowledgements, key and money sign-ins/outs.
• Support with the hiring process; calling references, filing documentation.
• Actively participate in required training and audits.
• Establish student, staff and parental rapport that allows for a proactive response to potentialproblems.
• Apply and implement knowledge, skills and new understandings to support the system andprocesses.
• Provide guidance, trouble shooting, and training on equipment or systems to staff.
• Establish and maintain files and records.
• Perform other related duties as assigned or requested.

SUPERVISION/TECHNICAL RESPONSIBILITIES:

Supervision responsibilities applicable when covering in a kitchen. Proficient with Microsoft Office Suite, particularly Word & Excel; proficient with Google Platforms, including Google Calendar, Gmail, Google Drive, and Google Meets; experience with databases, student information systems, accounting/financial software, timekeeping systems, and department-specific software; strong data entry, spreadsheet, reporting, and data verification skills; ability to create and maintain electronic forms, records, spreadsheets, and tracking systems; ability to process purchase orders, invoices, P-Card transactions, and bank deposits; ability to troubleshoot technology and provide basic staff training; and ability to maintain confidentiality and securely manage sensitive student, employee, and financial information.

BUDGET AND/OR RESOURCE RESPONSIBILITIES: Maintain accurate recordkeeping, create purchase orders, manage and process invoices, P-Card transactions (including maintaining, and filing receipts) and other financials; reconcile P-Card purchases and assist with resolving discrepancies; prepare and make routine bank deposits and accurately record transactions in the accounting system; maintain accurate financial and purchasing records and supporting documentation; support the preparation of financial program reports, maintain records necessary to support audits, claims, reimbursements and financial reviews; exercise appropriate judgement when handling department funds and confidential records.

The education/training/experience, license/certification, general expectations, physical demands, and work environment factors described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION/TRAINING/EXPERIENCE: High school graduate or equivalent. (required). Bilingual(preferred). Three (3) years job related experience in Nutrition Services (preferred). Experience with MS Word, MS Excel and Frontline (preferred).

Experience with Nutrition Services Software (preferred)

Experience with Student Information Systems (preferred) English fluency will be determined through the interview process.

LICENSES OR CERTIFICATIONS: Valid Colorado Driver's License. Current CPR and First Aid (preferred or willing to obtain upon employment).

GENERAL EXPECTATIONS:

• Demonstrates flexibility and adaptability in response to change.
• Possesses computer and technology skills.
• Effectively works with students from diverse backgrounds and abilities.
• Collaborates well with supervisors and co-workers.
• Capable of understanding and following both complex oral and written instructions.
• Able to perform duties independently with minimal supervision.
• Communicates effectively with the School District community.
• Skilled in analysis, instruction, negotiation, coordination, communication, problem-solving, and interpersonal interactions.
• Proficient in comparing, computing, synthesizing, and evaluating information.
• Meets attendance standards and works the necessary hours to fulfill essential responsibilities.
• Upholds a generally positive attitude.
• Complies with all District policies and procedures.
• Adheres to federal and state laws, regulations, and policies.

ESSENTIAL PHYSICAL REQUIREMENTS:

• Frequent lifting 5 (five) to 10 (ten) pounds.
• Occasional lifting of up to fifty (50) pounds.
• Frequent sitting, bending, walking, and standing.
• Occasional stooping, kneeling, squatting, and reaching.
• Eye/hand coordination (e.g., typing, ten key).
• Concentrated reading/writing/mathematics.
• Visual concentration on equipment.

WORK ENVIRONMENT: The noise level in the work environment is usually quiet, kitchens can be loud. Mostly clean and comfortable.

REPORTS TO: Director of Nutrition Services

LOCATION: This is an on-site position that requires regular, in-person attendance at RDAB and school sites at least two days per week, or more frequently as needed to ensure adequate coverage.

SALARY: $25.35 - $28.68 per hour, depending on qualifications and prior related experience.

BENEFITS:

At Englewood Schools, we provide a comprehensive benefits package designed to enhance employee well-being and satisfaction. Our offerings include Paid Time Off (PTO), medical, dental, and vision insurance, and pre-tax savings options through Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA), with monthly District contributions for HSA. The costs for short and long-term disability programs are 100% covered, which provide financial protection in the event of illness or injury. Our Employee Assistance Program (EAP) provides counseling and support services, and our wellness programs are designed to promote a healthy lifestyle.

In addition to these benefits, we offer a comprehensive retirement plan through the Colorado Public Employees' Retirement Association (PERA), as well as additional retirement savings options including 401(k), 403(b), and 457(b) plans. Optional voluntary plans are also available for life insurance, accidental death and dismemberment (AD&D), critical illness, cancer, and accidents, offering additional layers of security.

For more details about benefits at Englewood Schools, please refer to the Benefit Guide available on the District's website.

ADDITIONAL INFORMATION: New hires or rehires will be responsible for the fingerprint processing fee required for background checks through the Colorado Bureau of Investigation.

CLOSING DATE: This position will close 5 days after the posting date or once the vacancy has been filled.

In compliance with Titles VI & VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination in Employment Act of 1967, the Americans with Disabilities Act, the Genetic Information Nondiscrimination Act of 2008 and Colorado law, Englewood Schools does not unlawfully discriminate against otherwise qualified students, employees, applicants for employment, or members of the public on the basis of disability, race, creed, color, sex, sexual orientation, marital status, gender identity, gender expression, religion, national origin, ancestry, family composition, or need for special education services. Discrimination against employees and applicants for employment based on age, genetic information, and conditions related to pregnancy or childbirth is also prohibited in accordance with state and/or federal law. Harassment, if it rises to the level described in state law, is a prohibited form of discrimination. To review Title IX policies and procedures, please click here. Inquiries or complaints may be referred to Dr. Rana Razzaque, Director of Opportunity, Access & Inclusion and Title IX Coordinator, 4101 S. Bannock St., Englewood, CO 80110, 303-806-2004 or may be filed directly with the Office for Civil Rights, U.S. Department of Education, 1244 North Speer Blvd., Suite 310, Denver, CO 80204. Complaints regarding violations of Title VII (employment) and the ADEA (prohibiting age discrimination in employment) may be filed directly with the Federal Office of Equal Employment Opportunity Commission, 950 17th St., Suite 300, Denver, CO 80202, or the Colorado Civil Rights Commission, 1560 Broadway, Suite 825, Denver, CO 80202.