Administrative Assistant to Manager, Internal Medicine

The University of Kansas Health System; Kansas City (KS); On-site; USD 32,000 - 48,000; Full time

Job summary

The University of Kansas Health System seeks an Administrative Assistant to Manager, Internal Medicine. This full-time role at Delp Pavilion provides essential clerical support, receptionist duties, and project-based work. The candidate must present a professional image in person and on the phone.

Responsibilities include handling meetings, minutes, files, and compliance tasks; using Microsoft Office; and assisting with performance and credential monitoring as directed by leadership.

Qualifications

• Must have strong verbal and written communication skills.
• Proficiency in Windows, Word processing, spreadsheets and PowerPoint.

Responsibilities

• Assist with clerical duties and preparation of statistical reports.
• Coordinate and oversee office and supply management for department operations.
• Coordinate unit environmental and safety management and assist leadership on special projects.

Skills

Verbal communication

Written communication

Microsoft Office

Education

High School Diploma or GED

Associates Degree in Business Administration/Management

Tools

Microsoft Office Suite (Word, Excel, PowerPoint)

Job description

Position Title

Administrative Assistant to Manager, Internal Medicine

Days - Full Time

Delp Pavilion

Position Summary / Career Interest

The Administrative Assistant to Manager provides administrative support to assigned department manager. Duties include general clerical, receptionist and project based work. Must project a professional company image through in-person and phone interaction.

Responsibilities And Essential Job Functions

• Assists with various organizational activities and preparation of statistical reports as directed
• Coordinates and oversees office and supply management for department/unit operation
• Coordinates and oversees unit environmental and safety management
• Coordinates and oversses special projects as requested by leadership team
• Coordinates meetings and electronically conference calls and takes minutes for meetings as requested
• Demonstrates competencies in computer programs such as: Microsoft Office Word, - Excel and PowerPoint, email, intra/internet programs
• Maintains employee files, confidential paperwork and KRONOS
• Monitors expiration/due date for department/unit staff such as, but not limited to: licensures, performance appraisals, TB testing, certifications and attendance
• On behalf of supervisor(s), signs his/her name to correspondence, requisitions, vouchers and other forms as delegated
• Receives and screens all correspondence, determining appropriate action
• Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.
• These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities. Skills and duties may vary dependent upon your department or unit. Other duties may be assigned as required.

Required Education And Experience

• High School Graduate or GED
• 3 or more years of broad administrative/secretarial experience

Preferred Education And Experience

• Associates Degree in Business Administration/Management

Knowledge Requirements

• Must have excellent verbal and written communication skills
• Windows, Word processing, spreadsheets and Power Point required

Time Type

Full time

Job Requisition ID

R-57154

Important Information For You To Know As You Apply

• The health system is an equal employment opportunity employer. Qualified applicants are considered for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, ancestry, age, disability, veteran status, genetic information, or any other legally-protected status. See also Diversity, Equity & Inclusion.
• The health system provides reasonable accommodations to qualified individuals with disabilities. If you need to request reasonable accommodations for your disability as you navigate the recruitment process, please let our recruiters know by requesting an Accommodation Request form using this link [e-mail].
• Employment with the health system is contingent upon, among other things, agreeing to the health-system-dispute-resolution-program.pdf and signing the agreement to the DRP.