Administrative Assistant to Executive Director of Development (Divisional Headquarters)

The Salvation Army USA Central Territory; Indianapolis (IN); On-site; USD 40,000 - 48,000; Full time

Job summary

The Salvation Army USA Central Territory is seeking an Executive Assistant to advance the Mission and support the Executive Development Director. You will handle private matters related to personnel, donor relations, fundraising, and office procedures.

Responsibilities include taking minutes, managing Salesforce reports, processing invoices, supporting the Divisional Annual Fund, and coordinating calendars and correspondence with leadership across the Indiana Division.

Qualifications

• Minimum associate degree or four years work related experience as Executive Assistant / Administrative Assistant or combination of training and experience will be considered.
• Background check required and all results will be reviewed.
• Four years work related experience preferred.

Responsibilities

• Assist the Executive Development Director (EDD) in communications with the Development Team, to the corps/unit personnel within the Indiana Division and Divisional Headquarters.
• Take minutes at various development meetings and distribute to key stakeholders.
• Assist the EDD on special development projects.
• Upon approval of the EDD, make portfolio changes in Salesforce for the Philanthropy Team.
• Request Salesforce donor and fundraising reports for the EDD.
• Process invoices for payment relating to EDD's office i.e., annual fund invoices, floral orders, other monthly expenses.
• Oversee the Memorial/In Honor Donor and Matching Gift programs.
• Produce thank you and correspondence letters as needed.
• Record Capital Campaign donations and produce reports.
• Assist in supporting the Divisional Annual Fund Program.
• Manage the Development Team and the Development Conference Room calendars.
• Keep the development mailbox area, workspace area and cage organized.
• Other tasks as assigned by leadership.

Skills

English communication

Verbal communication

Written communication

Typing

Salesforce

Microsoft Office

Zoom

Outlook

Teamwork

Education

Associate degree

Tools

Salesforce

Zoom

Microsoft Office

Word

Excel

Outlook

Teams

Job description

The Salvation Army Mission Statement:

The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Salary Range Starting at: $44,000.00 Annual

Job Description

As the Executive Assistant, you will advance and support the Mission of The Salvation Army in everything that you do, while assisting the Executive Development Director with the responsibilities and functions of the office of Development. This includes handling highly private and sensitive matters relating to personnel, donor relations, fundraising, department and office procedures.

What You Will Do:

• Assist the Executive Development Director (EDD) in communications with the Development Team, to the corps/unit personnel within the Indiana Division and Divisional Headquarters.


• Take minutes at various development meetings and distribute to key stakeholders.


• Assist the EDD on special development projects.


• Upon approval of the EDD, make portfolio changes in Salesforce for the Philanthropy Team.


• Request Salesforce donor and fundraising reports for the EDD.


• Process invoices for payment relating to EDD's office i.e., annual fund invoices, floral orders, other monthly expenses.


• Oversee the Memorial/In Honor Donor and Matching Gift programs.


• Produce thank you and correspondence letters as needed.


• Record Capital Campaign donations and produce reports.


• Assist in supporting the Divisional Annual Fund Program.


• Manage the Development Team and the Development Conference Room calendars.


• Keep the development mailbox area, workspace area and cage organized.


• Other tasks as assigned by leadership.

Minimum Qualifications:

Education: Minimum associate degree or four years work related experience as Executive Assistant / Administrative Assistant or combination of training and experience will be considered.

Background Checks: Position requires a background check to be completed, and all background check results will be reviewed.

Experience: Four years work related experience preferred.

Certifications: Must have a valid driver's license and maintain The Salvation Army Driver's qualification standard; must complete Safe From Harm training within the first 90 days of employment.

Skills/Abilities:

• Able to speak, write and understand English in a manner sufficient for effective communication with leadership, field personnel, and clientele


• Exhibit excellent verbal and written communication skills


• Type with a high degree of accuracy


• Minimum competency at an intermediate level with Zoom, Salesforce and Microsoft Office, especially Word, Excel, Outlook and Teams. Other MS program competencies a plus


• Able to use office equipment at an advanced level, including copy machines and scanners


• Must be able to pay close attention to detail and to work effectively with minimum supervision


• Able to ensure that several projects are progressing at the same time


• Willing and able to relate to people in a courteous and professional manner/excellent interpersonal skills. Must be a team player


• Willing to continue education and learn new computer applications as needed

Supervisory Responsibility

No supervisory responsibilities

Physical Requirements Include:

• Good speaking, hearing and vision ability, and excellent manual dexterity


• Lifting, pulling, and pushing of materials up to 25 pounds


• May require bending, squatting, walking.


• May require standing for extended

Travel

No travel required

Working Conditions

Work is performed in a typical office environment

All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission.

Equal Opportunity Employer

The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.

This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of the position. Other job-related responsibilities and tasks may be assigned. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.