Administrative Assistant / TMS Technician (BrainsWay) Part-Time

Flourish Mental Health LLC; Houston (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

A growing behavioral health practice in Houston is seeking a Bilingual Outpatient Administrative Assistant / TMS Technician. This role combines administrative support and hands-on TMS responsibilities, requiring 1 year of TMS experience and healthcare administration experience. Candidates must be fluent in English and Spanish and possess strong organizational skills. This position offers a negotiable salary based on experience and qualifications, contributing to a compassionate care environment.

Qualifications

• Minimum 1 year of TMS treatment experience (BrainsWay preferred).
• At least 1 year of administrative or front-desk experience in a healthcare setting.
• Fluent in both English and Spanish (required).
• Proficiency with EHR systems and Microsoft Office Suite.

Responsibilities

• Welcome and assist patients during check-in/check-out.
• Schedule and confirm patient appointments in our EHR system.
• Administer TMS treatments according to BrainsWay protocols.
• Verify insurance, process authorizations, and assist with billing support.
• Maintain accurate patient records and organized documentation.
• Coordinate with providers and clinical staff to support daily operations.
• Keep the front office and waiting area organized and professional.
• Administer TMS treatments according to BrainsWay protocols.
• Set up, calibrate, and safely operate TMS equipment.
• Monitor and document patient progress and responses.
• Provide education and reassurance to patients throughout treatment.

Skills

Bilingual (English and Spanish)

Organizational skills

Communication skills

Multitasking

Tools

EHR systems

Microsoft Office Suite

Job description

Houston, United States | Posted on 12/03/2025

• Salary ay is commensurate with experience and qualifications and is negotiable
• City Houston
• State/Province Texas
• Country United States

Job Description

About Us

Flourish Mental Health is a growing outpatient behavioral health practice dedicated to providing compassionate, evidence-based care to our community. We are seeking a Bilingual Outpatient Administrative Assistant / TMS Technician to join our West Houston team. This role combines administrative support with hands-on TMS (Transcranial Magnetic Stimulation) responsibilities using the BrainsWay system.

If you’re organized, caring, and experienced in healthcare administration and TMS treatments, we’d love to meet you!

Responsibilities:

Administrative Support

• Welcome and assist patients during check-in/check-out
  
• Schedule and confirm patient appointments in our EHR system
  
• Manage calls, messages, and patient inquiries professionally
  
• Verify insurance, process authorizations, and assist with billing support
  
• Maintain accurate patient records and organized documentation
  
• Coordinate with providers and clinical staff to support daily operations
  
• Keep the front office and waiting area organized and professional
  
• Administer TMS treatments according to BrainsWay protocols
  
• Set up, calibrate, and safely operate TMS equipment
  
• Monitor and document patient progress and responses
  
• Provide education and reassurance to patients throughout treatment
  
• Maintain a clean and well-prepared treatment space
  
• Communicate with providers about patient status or concerns
  

Qualifications

Minimum 1 year of TMS treatment experience (BrainsWay preferred)

At least 1 year of administrative or front-desk experience in a healthcare setting

Fluent in both English and Spanish (required)

Strong organizational, communication, and multitasking skills

Proficiency with EHR systems and Microsoft Office Suite

Professional, compassionate, and dependable demeanor

Preferred Qualifications

Experience working in behavioral health or outpatient mental health settings

TMS Technician certification or formal BrainsWay training

Compensation

• Pay is commensurate with experience and qualifications and is negotiable.