Administrative Assistant - Timber (Chilco)

Idaho Forest Group; Athol (ID); On-site; USD 42,000 - 54,000; Full time

Job summary

Idaho Forest Group in Athol, ID is seeking an Administrative Assistant - Timber (Chilco) to support clerical and accounting tasks with accuracy and reliability. You will cover weigh station operations, process payables, compile and audit timber reports, maintain documents, and help develop SOPs while collaborating with teammates.

The role requires a high school diploma, familiarity with accounting basics, and proficiency in Excel, Word, and scheduling software; you must be able to multitask in a

Qualifications

• High school diploma or GED.
• Familiarity with accounting principles.
• Technical skills: Proficiency in computer systems including Microsoft Excel, Word, PowerPoint, electronic scheduling and e-mail, and financial planning software.
• Operate modern office equipment such as personal computers, copy machines, fax machines, telephones, calculators, and scanners.
• Communication and teamwork skills required; ability to manage time and meet deadlines.

Responsibilities

• Ensure weigh station functionality and assist trucks when issues arise.
• Cover phone and scales for multiple sites as necessary.
• Prepare, audit, and maintain daily/weekly/monthly reports with department software.
• Compile tickets, verify accuracy, sort and file, and maintain accordingly.
• File and maintain documents for record retention.
• Upload weight and scale information from scales, run conversion, generate reports and verify accuracy.
• Set up supporting documents in the Timber accounting software.
• Enter and prepare payables and timber AP documents and checks with accuracy.
• Adhere to SOPs and assist with cross-training and coverage.
• Other duties as assigned.

Skills

Organizational skills

Time management

Multitasking

Communication

Education

High school diploma or GED

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Email

Scheduling software

Job description

Administrative Assistant - Timber (Chilco)

Job Category: Finance & Accounting

Requisition Number: ADMIN002928

• Posted : August 26, 2026
• Full-Time
• On-site

Locations

Showing 1 location

Chilco
Athol, ID 83801, USA

Description

The Administrative Assistant/Timber will perform a wide variety of clerical/accounting tasks and perform related work as required, attention to detail, organizational skills, and ability to multitask will be essential in ensuring the smooth functioning of daily operations and supporting the overall productivity of our team.

KEY RESPONSIBILITIES

Responsibilities include but are not limited to the following:

• Ensure weigh station functionality, including assisting trucks when issues arise.
• Cover phone and scales for multiple sites as necessary.
• Prepare, audit, and maintain daily/weekly/monthly reports with department specific software.
• Compile tickets verify accuracy of tickets; sort and file, distribute and maintain accordingly.
• File and maintain documents for record retention.
• Upload weight and scale information from scales, run conversion, generate LPI, verify accuracy, distribute reports
• Set up supporting documents in the computer software for the Timber Accountant as necessary.
• Assign or issue ticket books when necessary.
• Enter and prepare payables.
• Produce, review and distribute semi-monthly timber accounts payable supporting documents and checks with a high level of accuracy. Residual ticket reconciliation, reporting, and filing as needed.
• Adhere to standardized accounting principles and procedures. Maintain & develop SOPs where needed.
• Cross train and cover for team members as needed.
• Other duties as assigned.

REQUIRED QUALIFICATIONS

• High school diploma or GED.
• Familiarity with accounting principles.
• Technical skills:
  • Proficiency in computer systems including Microsoft Excel, Word, PowerPoint, electronic scheduling and e-mail, and financial planning software.
  • Operate modern office equipment such as personal computers, copy machines, fax machines, telephones, calculators, and scanners.
• Skills:
  • Organizational Skills: The ability to manage time, prioritize tasks, and meet deadlines. Examples include time management, multitasking, and project management.
• Soft Skills:
  • Communication: The ability to express ideas clearly and effectively, both verbally and in writing.
  • Teamwork: The ability to work collaboratively with others towards a common goal.
• Ability to pass a hair follicle drug test, post-offer pre-employment physical, and background check.
• Valid Driver’s License with acceptable motor vehicle history for business travel in company vehicle.

PREFERRED QUALIFICATIONS

• Previous timber accounting or resource procurement experience preferred.

PHYSICAL DEMANDS- Office, Finance, Corporate, Mill Supervisory

Ability to sit and/or stand for shift, reach with hands and arms, stoop, squat, bend at the waist, kneel, walk varying distance, and climb stairs.

• Bend at waist – occasional
• Lift above waist height – occasional
• Repetitive use of hands – constant for clerical duties
• Sit – frequent
• Vision – near and far correctable; depth perception
• Hearing – preferred for awareness of surrounding machinery, mobile equipment, emergencies

WORK ENVIRONMENT

Must be able to tolerate all weather elements, loud conditions, airborne particles (sawdust).

Idaho Forest Group is an Equal Opportunity Employer and prohibits discrimination against qualified individuals based on race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, family medical history, or any other status protected by law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.