Administrative Assistant - Temporary Position

Universal Technical Institute, Inc.; Sacramento (CA); On-site; USD 25,000 - 36,000; Full time

Job summary

Universal Technical Institute, Inc. seeks an Administrative Assistant to support the Education department in Sacramento. The role handles meeting coordination, reporting, supplies, donation tracking, and event planning, with focus on supporting instructors, students, and OEMs.

The position contributes to accreditation efforts, licensing paperwork, and program information while ensuring compliance and reliable operations in a dynamic education environment.

Qualifications

• High School Diploma or GED required.
• Minimum three years of professional experience required.
• Prior leadership or supervisory experience preferred.

Responsibilities

• Coordinate meetings, order supplies, provide reports, track donations, and plan events.
• Support instructors, students, and OEMs; manage logistics and attendance records.
• Assist in maintaining accreditation and prepare licensing paperwork.
• Ensure operations by following compliance-related responsibilities.
• Perform other duties as assigned.

Skills

Core duties

Follow procedures

Team involvement

Ask questions

Open to feedback

Task focus

Curiosity to learn

Follow guidance

Customer relations

Resilience

Communication

Growth mindset

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Job description

Overview

Pay Range: $22.00 an hourTemporary Administrative Assistant provides oversight of administrative functions in the Education department, provides administrative support to the Education team, and assists the division to maintain accreditation.

Responsibilities

• Assist the Education Director and Education Managers by coordinating meetings, ordering supplies, creating/providing reports on request, tracking donations, preparing instructor evaluation reports, and event planning (semi-annual and annual banquets)


• Provide administrative support to instructors, students, and OEMs (where applicable), manage logistics such as requisitioning supplies, course materials, student apparel, staff uniforms, and ensuring accurate attendance records


• Assist in maintaining accreditation, prepare instructor licensing paperwork and provide program information


• Ensure operations by following the compliance related responsibilities for this position in the supplemental document


• Other duties as assigned

Quaifications

• High School Diploma or GED (required)


• Minimum three (3) years professional experience (required)


• Prior leadership or supervisory experience (preferred)

Skills

• Demonstrate basic understanding of core job functions and tools


• Follow instructions and established procedures with supervision


• Participate in team discussions and training sessions


• Ask clarifying questions to build understanding


• Show openness to feedback and learning


• Use standard software tools (e.g., Microsoft Word, Excel) at a beginner level


• Maintain focus on assigned tasks and meets basic deadlines


• Demonstrate curiosity and willingness to develop new skills


• Follow structured guidance to complete assigned work


• Builds strong customer relationships and delivers customer-centric solutions


• Achieves results consistently, even in tough circumstances


• Develops and delivers multi-mode communications tailored to diverse audience needs


• Seeks new growth opportunities and challenges through formal and informal development channels

Abilities

• Able and willing to:
  
  
  
  • Communicate, think, learn, and reason
  
  
  • Use computers and computer systems (including hardware and software) to process transactions, store documents, enter data, or perform assigned tasks
  
  
  • Safely ambulate and/or maneuver when on-site at Company locations
  
  
  • Demonstrate and utilize active listening, inductive reasoning, information ordering and category flexibility
  
  
  
  


• Ability to use good judgment, problem-solving and decision-making skills


• Ability to maintain confidentiality and manage sensitive information with discretion


• Ability to work in a fast-paced environment where deadlines are essential and multiple projects are worked simultaneously


• Ability to gain, understand and apply information and data as it relates essential functions of the position


• Ability to foster long-term relationships with stakeholders

Work Environment

• Work is performed indoors in a climate-controlled environment when on site at assigned company location. Employees must be able to safely ambulate when on company premises.


• Onsite; Work environments may include exposure to student learning environments with a variety of conditions. Employees must be able to follow all safety precautions including the use of personal-protective equipment. Employees must also be able to adhere to site-specific safety procedures.


• No travel required