Administrative Assistant, Technical Leasing

AerCap; Miami (FL); On-site; USD 45,000 - 62,000; Full time

Benefits offered by this job

Health insurance for employees and</n>

Pension plan

Employee share scheme

Generous annual leave

Job summary

AerCap is seeking an Administrative Assistant for the Technical team. The Administrative Assistant is the key support function for the US Technical Team.

The AA is primarily responsible for organizing the time commitments of the Head of Technical, Americas as well as the technical team of eight VPs and ensuring the smooth running of meetings, travel and events. To succeed, the Administrative Assistant must pay meticulous attention to detail, exercise strong communication skills, be commercially

Qualifications

• Bachelor’s degree is required
• 3-5 years’ experience supporting senior management and handling confidential information
• Corporate experience desirable; aircraft leasing industry experience preferred
• Must have demonstrable experience working on projects and initiatives

Responsibilities

• Provide administrative support to the US Technical Team
• Diary and calendar management for Head of Technical, Americas
• Coordinate international travel, including flights, visas and accommodation
• Prepare meeting materials and distribute them
• Minute taking and documentation
• Assist with ad-hoc special projects for the wider team

Skills

Communication skills

Detail-oriented

Time management

Team collaboration

Multitasking

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Excel

Word

Outlook

CoPilot

Databases

Job description

Everything we achieve is made possible by our talented people. Fuelled by our commitment to excellence and collaborative spirit, we’re shaping the future of aviation for generations to come. But life at AerCap goes beyond the pursuit of excellence. We are proud of our culture which is built on the values of Ambition, Excellence and Respect, and they act as a flight path for our people.

Our high-performance work environment is the perfect backdrop to develop into the professional you want to become. Whether you are at the start of your career, or a more seasoned professional, you will have the opportunity to learn from the best people in the industry and be part of the largest aviation leasing company in the world!

Sound exciting? We think so!

JOB SUMMARY

AerCap is seeking an Administrative Assistant for the Technical team. The Administrative Assistant is the key support function for the US Technical Team. The AA is primarily responsible for organizing the time commitments of the Head of Technical, Americas as well as the technical team of eight VPs and ensuring the smooth running of meetings, travel and events.

To succeed, the Administrative Assistant must pay meticulous attention to detail, exercise strong communication skills, be commercially focused, and be adept at managing multiple, competing priorities simultaneously.

ESSENTIAL FUNCTIONS OF THE JOB

• Administrative Support
• Diary and Calendar Management and ensure accurate and timely meetings management
• Manage business events, travel including flights, visas and accommodation at an international level
• Coordinate itineraries for visiting executives (including organization of meetings and numerous other company personnel; catering arrangements; transportation arrangements; preparing detailed itineraries and distributing them)
• Organizing and attending meetings, assuring the Technical Team members are prepared for meetings
• Handle work of a highly confidential and sensitive nature.
• Manage and resolve queries on behalf of the America’s Technical team. Email management as required
• Produce a variety of documents, mail and presentation materials.
• Develop efficient and effective management information systems and procedures that allow swift and easy access to key documents and files
• Minute taking
• Manage ad-hoc special projects as required
• Provide assistance where required to wider team in populating presentations and reports, in line with the policies and procedures.
• Additional Responsibilities
• Assist with the management of corporate, intra-department, and team projects

JOB REQUIREMENTS, QUALIFICATIONS & COMPETENCIES

Educational/Experience

• Bachelor’s degree is required
• 3- 5 years’ experience of supporting and proven track record of working senior management and confidential information
• Corporate experience essential, desirable experience of working in the aircraft leasing industry
• Must have demonstrable experience working on projects and initiative

Technical/Functional

• High proficiency in Microsoft Office Suite (Excel, Word, CoPilot, Outlook)
• Working knowledge of databases and document management systems
• Strong verbal and written communication skills in business English and ability to communicate with all levels of management
• Aptitude for working in teams
• Detail-oriented, organized, and able to handle multiple priorities and deadlines simultaneously
• Attentive to overall quality of the final product
• Flexible, self-starting, and tenacious with an exceptional aptitude for dealing with ambiguity
• Able to excel in high-stress situations
• Excellent organizational and time management skills
• Self-starter with confidence and commitment to professional delivery

OUR VALUES

AMBITION

Ambition to us means winning together. We believe it takes bold people to help us shape the future of aviation. At AerCap, ambition means defying our own limits, breaking new ground, and setting higher standards for our business.

EXCELLENCE

We believe in striving for nothing short of greatness. For us, excellence means redefining what is possible, and to constantly work towards outstanding solutions for our customers with unwavering commitment and collaboration.

RESPECT

We believe in fostering an environment where everyone is welcomed, supported and valued. Respect means treating our people with dignity and honouring their individuality. We strive to create an environment where our people feel included and empowered to do their best work and reach their full potential.

LIFE AT AERCAP/WHAT WE OFFER

• We offer attractive employment packages with a competitive salary and excellent benefits, including generous annual leave policies, health insurance for our employees and immediate dependents, pension/retirement savings plans and an all-employee share scheme.
• You will have the opportunity to learn from the best people in the industry and grow your career with the largest aviation leasing company in the world.
• Our Corporate Social Responsibility (CSR) programs provide opportunities for our employees to inspire positive change in our global communities and to make a positive difference in the communities in which they live through volunteering, fund-raising and other charitable initiatives.

Make AerCap your destination of choice and join us to shape the future of aviation!