Administrative Assistant - Support

Sweeping Corp.; Visalia, Northern (CA, KY); Hybrid; USD 25,000 - 28,000; Full time

Benefits offered by this job

401(k) with Match

Weekly Pay

Health, Dental, Vision & Life

Short- & Long-Term Disability

Indemnity Insurance

Paid Time Off & Holidays

Training Programs

Team Focus

A Culture that Cares

Rooted in Respect

Job summary

Sweeping Corporation of America (SCA) in Visalia, CA seeks an Administrative Assistant to support day-to-day office operations, maintain records, coordinate communications, and assist with scheduling and documentation. You will respond to inquiries and provide general administrative support to help the location run efficiently.

The role emphasizes accurate data entry, document management, and professional communication with employees, customers, vendors, and internal teams.

Qualifications

• Education: High School or GED.
• Experience: 1 year of administrative, office support, customer service, clerical, or related experience preferred.
• Technology: Basic proficiency with Microsoft Office, including Outlook, Word, and Excel, and the ability to learn and navigate Company systems.
• Attention to Detail: Strong attention to detail and ability to maintain accurate records and documentation.
• Communication: Ability to communicate effectively and professionally with employees, customers, vendors, and internal teams.
• Organization: Ability to prioritize multiple tasks, meet deadlines, and maintain organized records.
• Confidentiality: Ability to appropriately handle confidential and sensitive Company and employee information.

Responsibilities

• Administrative Support: Provide day-to-day administrative support to the location, including preparing documents, organizing information, maintaining records, and assisting with general office needs.
• Data Entry & Recordkeeping: Enter, update, and maintain accurate information in Company systems, spreadsheets, files, and other records.
• Scheduling & Coordination: Assist with scheduling meetings, appointments, employee activities, and other operational needs as directed.
• Communication: Answer phones, respond to emails, and communicate professionally with employees, customers, vendors, and other internal and external contacts.
• Document Management: Prepare, organize, scan, file, and maintain documents and records in accordance with Company procedures.
• Employee Support: Assist employees and management with administrative questions, forms, documentation, and other routine requests.
• Operations Support: Provide administrative assistance to Operations and other departments as needed, including preparing reports, tracking information, and coordinating follow-up items.
• Customer & Vendor Support: Assist with routine customer and vendor inquiries and direct questions or issues to the appropriate department or team member.
• Reporting: Assist with preparing, updating, and distributing routine reports, spreadsheets, and administrative summaries.
• Office Organization: Help maintain an organized, professional, and efficient office environment and ensure administrative supplies and resources are available.
• Confidential Information: Handle employee, customer, financial, and Company information appropriately and maintain confidentiality.
• Regular & Predictable Attendance: The ability to consistently report to work on time and as scheduled, with minimal unexcused absences.

Skills

Accuracy & Attention to Detail

Organization & Time Management

Problem Solving

Communication & Customer Service

Systems & Technology

Reliability & Accountability

Education

High School diploma or GED

Tools

Microsoft Office

Outlook

Word

Excel

Job description

JOB TITLE: Admin Assistant – Full-Time

LOCATION: Visalia, CA

HOURS: 1st

COMPENSATION: $18 - $20 / Hour - Eligible for First Pay Increase at 6 Months

TRAVEL: None (0%)

Who we are:

Sweeping Corporation of America (SCA) is the nation’s leading street sweeping company,operatingin over 20statesand supporting more than 600 municipalities, counties, and government agencies. With over six million miles serviced annually, SCA is uniquely focused on the delivery of high-performance street sweeping, jet-vac, and environmental services. SCA has built its entire organization, its people, processes, technology, and investments around providing uninterrupted, accountable, and results-driven services tailored to the needs of our clients. Our mission is to provide essential sweeping and environmental services that support cleaner, safer, and more sustainable communities.

Your daily impact:

As our next Administrative Assistant, you'll play an important role in supporting the day-to-day administrative needs of the location and operations team. In this role, you’ll help maintain accurate records, coordinate communications, assist with scheduling and documentation, respond to internal and external inquiries, and provide general administrative support to help the location operate efficiently.

The job responsibilities below outline the core duties and expectations of a position, providing clarity on how the role supports Company goals. However, not all duties can be listed, and as business needs evolve, responsibilities may shift over time to reflect new priorities, processes, or technologies:

• Administrative Support: Provide day-to-day administrative support to the location, including preparing documents, organizing information, maintaining records, and assisting with general office needs.

• Data Entry & Recordkeeping: Enter, update, and maintain accurate information in Company systems, spreadsheets, files, and other records.

• Scheduling & Coordination: Assist with scheduling meetings, appointments, employee activities, and other operational needs as directed.

• Communication: Answer phones, respond to emails, and communicate professionally with employees, customers, vendors, and other internal and external contacts.

• Document Management: Prepare, organize, scan, file, and maintain documents and records in accordance with Company procedures.

• Employee Support: Assist employees and management with administrative questions, forms, documentation, and other routine requests.

• Operations Support: Provide administrative assistance to Operations and other departments as needed, including preparing reports, tracking information, and coordinating follow-up items.

• Customer & Vendor Support: Assist with routine customer and vendor inquiries and direct questions or issues to the appropriate department or team member.

• Reporting: Assist with preparing, updating, and distributing routine reports, spreadsheets, and administrative summaries.

• Office Organization: Help maintain an organized, professional, and efficient office environment and ensure administrative supplies and resources are available.

• Confidential Information: Handle employee, customer, financial, and Company information appropriately and maintain confidentiality.

• Regular & Predictable Attendance: The ability to consistently report to work on time and as scheduled, with minimal unexcused absences. This includes being present and prepared to work throughout assigned shifts and reliably adhering to start times, breaks, and end times.

Minimum Job Requirements:

Minimum job qualifications define the essential skills, experience, and abilities needed to succeed in the role. They set the baseline for hiring but may evolve as the job and business requirements change:

• Education: High School or GED

• Experience: 1 year of administrative, office support, customer service, clerical, or related experience preferred.

• Technology: Basic proficiency with Microsoft Office, including Outlook, Word, and Excel, and the ability to learn and navigate Company systems.

• Attention to Detail: Strong attention to detail and ability to maintain accurate records and documentation.

• Communication: Ability to communicate effectively and professionally with employees, customers, vendors, and internal teams.

• Organization: Ability to prioritize multiple tasks, meet deadlines, and maintain organized records.

• Confidentiality: Ability to appropriately handle confidential and sensitive Company and employee information.

Skills & Competencies:

Skills and competencies define the abilities and behaviors essential for success in the role. They guide performance expectations and may evolve as the role, team, or business priorities change:

• Accuracy & Attention to Detail: Ability to review billing information carefully, identify discrepancies, and produce accurate invoices.

• Organization & Time Management: Ability to manage multiple billing activities, prioritize work, and consistently meet established deadlines.

• Problem Solving: Ability to investigate billing discrepancies, determine appropriate resolutions, and elevate issues when necessary.

• Communication & Customer Service: Ability to communicate clearly and professionally with customers, Sales, Operations, Collections, and other internal stakeholders.

• Systems & Technology: Ability to effectively use ERP, billing, email, spreadsheet, and other business systems to complete daily responsibilities.

• Reliability & Accountability: Demonstrates dependable attendance, follows through on assigned responsibilities, and takes ownership of work.

Safety is #1:

Our safety culture is more than a policy—it’s a mindset. We have a full-time safety team, rigorous training programs, and detailed operating procedures to protect our people and the communities we serve. You ’ll be supported from Day One with the tools and knowledge to work confidently and safely.

Benefits & Wellness at SCA:

We believe great people deserve great perks. When you join SCA, you ’re not just keeping the streets clean —you ’re paving the way to a better future (with some solid benefits under the hood).

Here’s what we ’ve got in our hopper:

• 401(k) with Match: Plan for the long haul—retirement is another kind of clean sweep.

• Weekly Pay: Consistent weekly pay you can count on, plus on-demand pay so you can access earned wages when you need them.

• Health, Dental, Vision & Life Insurance: Take care of what matters most with benefits designed to support you and your family’s wellbeing and future.

• Short- & Long-Term Disability: If life throws a pothole your way, we help you keep rolling.

• Indemnity Insurance: Extra protection for life’s unexpected detours.

• Paid Time Off & Holidays: Even the best machines need downtime.

• Training Programs: Shift into high gear with learning and career advancement opportunities.

• Team Focus: We show up for our customers and each other, every day.

• A Culture that Cares: People are the heart of everything we do, fostering a culture of respect, safety, and growth

• Rooted in Respect: A company with a name people know & trust - built on relationships, community pride and a people focused approach to leadership.

Physical Requirements:

Physical requirements outline the essential on-the-job demands needed to perform the role safely and effectively.

• Work Environment & Exposure: Primarily an indoor office environment with limited exposure to outdoor conditions, traffic, loud noise, chemicals, dust/debris, or jarring conditions.

• Physical Demands: Primarily seated work with regular standing and walking; occasional bending, reaching, or other routine office movements.

• Cognitive & Sensory Requirements: Continuous reading, screen use, mental concentration, attention to detail, hand-eye coordination, and keyboarding throughout the workday.

• Equipment & Tools: Regular use of computers, keyboards, telephones, calculators, printers, scanners, and other standard office equipment.

• Safety & Protective Gear: No routine PPE required for normal office duties; any PPE requirements will depend on specific worksite or operational conditions.