Administrative Assistant (Summer Program)

Chinese-American Planning Council, Inc.; New York (NY); On-site; USD 10,000 - 60,000; Part time

Job summary

The Chinese-American Planning Council, Inc. seeks a part-time Administrative Assistant for its PS 20 summer program. Responsibilities include coordinating office operations, managing student registrations, and maintaining communication with families. This seasonal position requires strong organizational and communication skills, with a focus on youth program administration.

Benefits

Paid New York State sick time

Qualifications

• Must have knowledge and proficiency in technology usage.
• Knowledge of clerical practices and procedures required.
• Must be proficient in Microsoft Office applications.

Responsibilities

• Perform various administrative duties, including student registration and activity scheduling.
• Document student attendance and incidents according to policies.
• Prepare budgets and track expenditures.

Skills

Communication

Organizational skills

Interpersonal skills

Leadership

Education

Knowledge of clerical practices and procedures

Proficiency in Microsoft Office

Job description

Job Details

Level: Entry

Job Location: PS 20 School Age Center - Flushing, NY

Position Type: Seasonal

Education Level: Not Specified

Salary Range: $18.00 - $21.00 Hourly

Job Shift: Day and occasional weekends and evenings

Job Category: Admin - Clerical

ORGANIZATION DESCRIPTION

Founded in 1965, the Chinese-American Planning Council, Inc. (CPC) aims to promote the social and economic empowerment of Chinese American, immigrant, and low-income communities. Today, CPC is the nation's largest Asian American social services agency and offers more than 50 programs at over 35 sites throughout New York City, including early childhood education, school-age care, youth services, workforce development, community services, and senior services. CPC strives to be the premier social service and leadership development organization. In 2017, CPC launched Advancing Our CommUNITY, its organization-wide strategy to expand services to address persistent needs and emerging trends and to improve leadership skills among staff and community members. In 2022, our core programs and emergency services reached 200,000 people living in all five boroughs and all 51 city council districts. In the summer of 2022, CPC was recognized as the number one Chinese American organization in New York City to recommend to a Chinese immigrant looking for in-language and culturally competent resources according to a recent survey. This accomplishment is a testament to the incredible work and dedication of our staff. (For more information, please visit: https://www.cpc-nyc.org/)

PROGRAM SUMMARY

CPC hosts a summer program that serves students from grades K-5 each year (ages 5-12). The goal of the program is to support students in all learning areas including intellectual, academic, physical, social and emotional growth. The program offers creative and structured activities to strengthen participants’ academic skills and incorporates the disciplines of science, technology, engineering, and mathematics (STEM) in a variety of projects, as well as art and physical activities.

The summer programs will be located at the following sites from July 2, 2025, until August 15, 2025 (program locations are subject to change):

Summer Rising

• PS 2: 122 Henry Street, Room 109, New York, NY 10002
• PS 124: 143 Baxter Street, New York, NY 100013
• PS 130: 143 Baxter Street, New York, NY 100013
• PS 20: 142-30 Barclay Avenue, Flushing, NY 11355
• PS 153: 1970 Homecrest Avenue, Brooklyn, NY 11229

SACC Summer Program

• Chrystie Street: 115 Chrystie Street, 1st Floor, New York, NY 10002

JOB SUMMARY

Reporting to the on-site Supervisor and Program Director, the part-time Administrative Assistant at PS 20 is responsible for the organization and coordination of office operations, procedures and resources to ensure optimal efficiency of the program and Agency.

ESSENTIAL RESPONSIBILITIES

• Perform a variety of administrative duties requiring comprehensive knowledge of the program including but not limited to registration of students for services and scheduling program activities through DYCD Connect.
• Produce letters, reports, and memorandums, schedule meetings and appointments, and maintain staff and student files and records.
• Document student attendance and incidents in compliance with program rules and agency policies.
• Prepare budgets, create check requests and track expenditures.
• Act as a liaison between the finance department and program.
• Maintain an organized office in terms of paperwork including financial and personnel files and take responsibility for upkeep of office equipment, materials and appearance of office; monitor office inventory and order supplies as needed.
• Effectively communicate with families and community members, verbally and in written form, throughout the program.
• Answer phone calls and assist community members or direct calls to appropriate personnel as needed.
• May train and supervise other clerical personnel
• Oversee assigned Work Learn Grow participants/SYEP participants/Volunteers
• Other duties as assigned by the Supervisor and/or Program Director.

QUALIFICATIONS

Education and Experience:

• Must have the knowledge and proficiency in the use of technology.
• Knowledge of clerical practices and procedures.
• Proficiency in Microsoft Office applications.

Skills and Competencies:

• Excellent communication, organizational, and interpersonal skills.
• Strong social and emotional maturity, and behavioral management skills.
• Knowledge of the principles of positive youth development.
• Strong leadership, collaborative and diplomacy skills.
• Bilingual in English and Mandarin or Spanish a plus.

Additional Requirements:

• Hiring for this position is subject to clearance by the Statewide Central Database Register and Staff Exclusion List.
• Fingerprinted by both NYC Department of Education and NYC Department of Health.

COMPENSATION & BENEFITS OVERVIEW

• $18.00 - $21.00 per hour; 35 hours per week through August 15, 2025.
• CPC offers eligible seasonal staff members mandatory benefits, including paid New York State sick time

HOW TO APPLY

Interested individuals should submit their resume, along with a cover letter addressed to Crystal Beddoe, when applying online via CPC’s website: https://www.cpc-nyc.org/jobs or selected online job boards. All documents should be submitted as one single file. Applicants may reach out to [e-mail] with any questions or further inquiries.

CPC is an Equal Opportunity Employer. CPC values a diverse, equitable, and inclusive workplace and strongly encourages women, BIPOC, immigrants, LGBTQ+, individuals with disabilities, and veterans to apply.