Administrative Assistant (Beacon Community Center)

Chinese-American Planning Council, Inc.; New York (NY); On-site; USD 10,000 - 60,000; Part time

Job summary

The Chinese-American Planning Council, Inc. is seeking a Part-Time Administrative Assistant for their Beacon Community Center in Brooklyn, NY. This entry-level role involves providing logistical support, translation services, and managing participant registrations. Qualified candidates must have a high school diploma, at least two years of college education, and be bilingual in English and Mandarin. The position offers a competitive hourly wage and contributes to the center's mission of empowering community members.

Benefits

Paid New York State sick time

Qualifications

• Minimum high school diploma or equivalent required.
• At least two years of college education.
• Bilingual fluency in English and Mandarin required.

Responsibilities

• Provide logistical support for program activities.
• Assist with participant registration and data entry.
• Provide translation support for non-English-speaking participants.

Skills

Strong written communication

Verbal communication

Interpersonal skills

Organizational skills

Multitasking

Problem-solving

Cultural sensitivity

Attention to detail

Proficient in Microsoft Office

Bilingual fluency in English and Mandarin

Education

High school diploma or equivalent

At least two years of college education

Job description

Job Details

Level: Entry

Job Location: Beacon IS 220 - Brooklyn, NY

Position Type: Part Time

Education Level: High School Degree or Equivalent

Salary Range: $18.00 - $22.00 Hourly

Job Shift: Day and occasional weekends and evenings

Job Category: Admin - Clerical

ORGANIZATION DESCRIPTION

Founded in 1965, the Chinese-American Planning Council, Inc. (CPC) aims to promote the social and economic empowerment of Chinese American, immigrant, and low-income communities. Today, CPC is the nation's largest Asian American social services agency and offers more than 50 programs at over 35 sites throughout New York City, including early childhood education, school-age care, youth services, workforce development, community services, and senior services. CPC strives to be the premier social service and leadership development organization. In 2017, CPC launched Advancing Our CommUNITY, its organization-wide strategy to expand services to address persistent needs and emerging trends and to improve leadership skills among staff and community members. In 2022, our core programs and emergency services reached 200,000 people living in all five boroughs and all 51 city council districts. In the summer of 2022, CPC was recognized as the number one Chinese American organization in New York City to recommend to a Chinese immigrant looking for in-language and culturally competent resources according to a recent survey. This accomplishment is a testament to the incredible work and dedication of our staff. (For more information, please visit: https://www.cpc-nyc.org/)

PROGRAM SUMMARY

Funded through the NYC Department of Youth and Community Development (DYCD), the CPC Beacon Community Center at John J. Pershing I.S. 220 serves youth, adults, and families in the Sunset Park neighborhood. The center’s goal is to deliver a multitude of services for local community members by creating an inclusive atmosphere that promotes cultural awareness, active engagement, leadership, and advocacy skills acquisition, and empowers individuals to ultimately become self-sufficient. Through our investment in the whole family, we provide wraparound services to help them navigate life’s challenges and opportunities. With the expansion of clinical capacity, we hope to bridge gaps in mental and wellness for youth and families.

ESSENTIAL RESPONSIBILITIES

• Provide logistical support by monitoring materials, supplies, and scheduling for program activities.
• Provide verbal and written translation support as needed to ensure effective communication with non-English-speaking participants and families.
• Assist with participant registration, ensuring all necessary paperwork is completed and up to date.
• Accurately enter, update, and maintain enrollment and attendance data in the system.
• Assist in the development and preparation of promotional materials and event documentation.
• Monitor inventory levels for supplies and reorder as necessary to ensure continuous program operations.
• Perform additional tasks assigned by the Program Assistant and Beacon Leadership.

QUALIFICATIONS

Education and Experience:

• Minimum high school diploma or equivalent required, along with at least two years of college education

Skills and Competencies:

• Strong written, verbal, interpersonal, and organizational skills.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• High attention to detail, especially in data entry and documentation.
• Proficient in verbal and written translation support.
• Problem-solving skills to handle unexpected situations efficiently.
• Cultural sensitivity and awareness of diverse community needs.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and virtual platforms (Zoom, Teams, Webex).
• Bilingual fluency in English and Mandarin is required.

COMPENSATION & BENEFITS OVERVIEW

• $18.00 - $22.00 per hour; 15 hours per week with occasional weekends as needed
• CPC offers eligible part-time staff members mandatory benefits, including paid New York State sick time

HOW TO APPLY

Interested individuals should submit their resume, along with a cover letter addressed to Omar Roberts, when applying online via CPC’s website: https://www.cpc-nyc.org/jobs or selected online job boards. All documents should be submitted as one single file. Applicants may reach out to [e-mail] with any questions or further inquiries.

CPC is an Equal Opportunity Employer. CPC values a diverse, equitable, and inclusive workplace and strongly encourages women, BIPOC, immigrants, LGBTQ+, individuals with disabilities, and veterans to apply.