Administrative Assistant – Student Programs & Front Office

Jimmy Jazz; Pomona (CA); On-site; USD 28,000 - 34,000; Part time

Job summary

Cal Poly Pomona Enterprises is seeking an Administrative Assistant to provide on-site support for AGRIscapes under the Director. You will help with daily office operations, payments, records, and event logistics, while supporting student success initiatives.

The role involves coordinating front office coverage, assisting with departmental events, and ensuring a welcoming environment in line with Cal Poly Pomona's Become by Doing philosophy. Evening/weekend shifts may be required.

Qualifications

• Two years of relevant administrative support experience.
• Experience processing payments and maintaining records.
• Excellent customer service and communication across diverse populations.
• Proficient in Word, Excel, PowerPoint, and Outlook.
• Able to pass Live Scan background check.

Responsibilities

• Provide front office support for visitors, vendors, students, and callers.
• Process payments, invoices, reimbursements, deposits, and other administrative transactions per policy.
• Maintain accurate records and documentation of departmental operations and financial activities.
• Assist with purchasing, including supply orders and inventory management.
• Coordinate scheduling for meetings, interviews, and departmental activities.
• Support AGRIscapes programs, events, and outreach activities.
• Coordinate front office coverage with student employees.
• Support student onboarding and administrative processes for student employment.
• Coordinate student recognition events and appreciation activities.

Skills

Customer service

Organizational skills

Communication skills

Education

High school diploma or equivalent

Associate's degree preferred

Tools

Microsoft Office Suite

Job description

Cal Poly Pomona Enterprises is seeking an Administrative Assistant to provide on-site support for AGRIscapes under the Director. You will help with daily office operations, payments, records, and event logistics, while supporting student success initiatives.

The role involves coordinating front office coverage, assisting with departmental events, and ensuring a welcoming environment in line with Cal Poly Pomona's Become by Doing philosophy. Evening/weekend shifts may be required.