Administrative Assistant - Structured Finance

Loomis, Sayles & Company; Boston (MA); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Discretionary annual incentive

Comprehensive benefits package

Job summary

Loomis Sayles & Company is seeking an administrative professional to join our Structed Finance team, providing full support to the department head, analysts, traders and associates. This role involves confidential assignments and coordination of meetings, travel, and communications.

Qualified candidates hold a Bachelor’s degree with at least four years in financial services, exceptional professionalism, and superb written and verbal communication.

Qualifications

• Bachelor’s degree or equivalent experience.
• Minimum of 4 years of relevant work experience.
• Experience in financial services preferred.
• High level of professionalism and superior communication skills both written and verbal.
• Superior organizational skills and detail oriented.
• Strong time management skills and ability to prioritize and multitask with ease.

Responsibilities

• Provide vital support such as calendar management, coordination of meetings and composing and editing correspondence as advised, directing telephone calls and visitors, distributing mail, expense reporting, vacation tracking, etc.
• Ensure appropriate and timely communication of information to and from managers
• Provide support as necessary, including filing, faxing, copying, data entry, etc.
• Schedule and organize meetings including internal and external participants. Manage the preparation and distribution of appropriate materials for those meetings
• High priority of administrative support in international and domestic travel arrangements
• Work independently and exercise good judgment when dealing with external entities and internal clients and stakeholders throughout the firm.
• Assume responsibility for special projects as assigned, including those requiring effective use of internal and external computer-based information management systems.
• Learn how various functions within the firm are connected and help develop new and improved ways of managing information flow.
• Provide additional backup across peer group as needed.
• Additional responsibilities as assigned or requested.

Skills

Calendar management

Communication skills

Time management

Organizational skills

Multitasking

Professionalism

Hybrid work adaptability

Education

Bachelor’s degree or equivalent experience

Job description

About the Role

Loomis Sayles is looking for an administrative professional to join our Structed Finance team to provide a full range of support to the department head, analysts, traders and associates. Assignments may be non-routine in nature, and often times will be highly confidential.

Job Responsibilities

• Provide vital support such as calendar management, coordination of meetings and composing and editing correspondence as advised, directing telephone calls and visitors, distributing mail, expense reporting, vacation tracking, etc.
• Ensure appropriate and timely communication of information to and from managers
• Provide support as necessary, including filing, faxing, copying, data entry, etc.
• Schedule and organize meetings including internal and external participants. Manage the preparation and distribution of appropriate materials for those meetings
• High priority of administrative support in international and domestic travel arrangements
• Work independently and exercise good judgment when dealing with external entities and internal clients and stakeholders throughout the firm.
• Assume responsibility for special projects as assigned, including those requiring effective use of internal and external computer-based information management systems.
• Learn how various functions within the firm are connected and help develop new and improved ways of managing information flow.
• Provide additional backup across peer group as needed.
• Additional responsibilities as assigned or requested.

Qualifications & Education Requirements

• Bachelor’s degree or equivalent experience
• Minimum of 4 years of relevant work experience.
• Experience in financial services preferred.
• High level of professionalism and superior communication skills both written and verbalrequired
• Superior organizational skills and detail oriented.
• Strong time management skills and ability to prioritize and multitask with ease
• Positive approach to assignments – no job is too big or too small.
• Flexible, team-oriented attitude.
• Willing to work extra hours when necessary.

Additional Requirements

The position follows a hybrid schedule with three days work from office and two days work from home.

Loomis Sayles is committed to offering competitive and equitable compensation. The salary range for this position is $70,000 - $90,000 USD.

• This position is also eligible for a discretionary annual incentive award, which is based on individual and company performance.
• In addition to your compensation, you will have access to a comprehensive benefits package designed to support your health, well-being and financial security.