Administrative Assistant (STOP) 5

Amityfdn; Los Angeles (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

Amity Foundation in Los Angeles is seeking an Administrative Assistant to support the STOP Program Director and provide vital clerical support for re‑entry programs. The role involves organizing files, coordinating meetings, and handling confidential records in a multidisciplinary team environment.

The successful candidate will have a high school diploma, strong Microsoft Office skills, and proven organizational abilities.

Qualifications

• High school diploma or equivalent required.
• Prior administrative assistant or data entry experience preferred.
• Strong communication and organizational skills.

Responsibilities

• Perform administrative, secretarial, and receptionist tasks.
• Arrange itineraries, prepare agendas, arrange meetings, and compose correspondence.
• Establish and maintain files and confidential records.
• Receive, screen and route visitors, correspondence, and calls.
• Attend committees or other meetings as needed.
• Assist in data collection for reports and proposals.
• Maintain general filing systems and data entry for staff records.

Skills

Interpersonal skills

Communication skills

Multitasking

Typing 40 wpm

Organizational skills

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Amity Foundation

Amity Foundation is a safe place where people can change in an environment that fosters trust; where new values can be formed; responsibility developed, and lasting relationships built. Amity is dedicated to the inclusion and habilitation of people marginalized by addiction, homelessness, trauma, criminality, incarceration, poverty, racism, sexism, and violence. Amity is committed to research, development implementation, and dissemination of information regarding community building.

Position Overview

Amity Foundation is seeking compassionate and enthusiastic individuals for the Administrative Assistant role. This position supports the STOP Program Director and provides vital clerical support for our re‑entry programs, helping the inmate population while enhancing your training and experience in the field.

Responsibilities

• Perform administrative, secretarial, and receptionist tasks, including arranging itineraries, preparing agendas, arranging meetings, and composing correspondence and memos.
• Establish and maintain files and records, including clinical or other confidential materials.
• Receive, screen and route visitors, correspondence, and telephone calls.
• Attend committees or other meetings as needed.
• Assist in research compilation and organization of statistical and narrative data for reports and proposals.
• Maintain general filing systems.
• Coordinate routine data entry of administrative information, such as general staff records and training.
• Manage logistics of routine in‑service training.
• Attend workshops, meetings, and training as requested by supervisor.
• Serve as Community Advocate role in addition to job as requested by community leadership.
• Perform other related duties as assigned.

Required Qualifications

• High school diploma or equivalent.

Preferred Qualifications

• Prior experience as an administrative assistant or in data entry.

Certifications and Licenses

• None required.
• None preferred.

Key Skills and Experience

• Understanding of substance abuse causes, symptoms, and effects.
• Proficient knowledge of office equipment and Microsoft Office.
• Typing speed of at least 40 words per minute.
• Ability to work cooperatively with a multidisciplinary team.
• Excellent interpersonal and communication skills.
• Superior organizational skills.
• Excellent oral and written communication abilities.
• Ability to work well with minimal supervision.
• Ability to interact with agency and department heads and correctional officials.
• Understanding and application of Amity policies, procedures, and agencywide practices and regulations.
• Commitment to protecting program participants’ health, safety, welfare, and confidentiality of records and participant information.
• Model professionalism, effective work habits, and responsible living.

Physical Requirements

• Occasionally adjust or move objects up to 50 lb. in all directions.
• Remain in a stationary position, often standing or sitting for prolonged periods.
• Repeat motions involving wrists, hands, and/or fingers.
• Move regularly from one work area to another daily.
• Frequently walk on hard or uneven surfaces.
• Communicate verbally and in written form.
• Use all types of vision, including near, distance, color, peripheral, and depth perception, to complete daily tasks.
• Assess the accuracy, neatness, and thoroughness of the work assigned.
• Occasionally climb, bend, stretch, reach, or stoop.
• Wear comfortable and location‑appropriate clothing and shoes.

Mental Demands

• Change directions as priorities shift.
• Adapt to changing circumstances in a challenging environment.
• Coping with occasionally difficult or temperamental students and faculty.
• Coping with mental and emotional stress related to the position.

Work Conditions

• Generally in an indoor setting.
• Occasionally work in outdoor elements such as precipitation, snow, and wind.
• Work is in an incarcerated setting.

Environmental Conditions

• Noise level is usually moderate but can be loud.
• Temperature is generally moderate, but can range from hot to cold seasonally.
• Occasional exposure to non‑lethal chemical agents as necessary use of force security incidents.

Travel

• Occasionally travel locally and operate motor vehicles.