Administrative Assistant - State National

markelcorp; Bedford (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

Markel Corporation in Bedford, TX is seeking an Administrative & Operations Support specialist to assist the Vice President, Reinsurance & Security and the Reinsurance Department. You will handle calendars, travel, meeting prep, documentation, and reporting to support departmental operations.

The role requires exceptional organizational and communication skills, attention to detail, and the ability to juggle multiple priorities in a fast-paced environment while meeting deadlines.

Qualifications

• Proficiency in Microsoft Office applications.
• Familiarity with Artificial Intelligence tools and technologies preferred.
• Strong ability to identify key concepts, action items, and follow-up tasks, and effectively document and track them for completion.
• Highly organized, detail-oriented, and excellent written and verbal communication skills.

Responsibilities

• Support the collateral management documentation, track reserve projections and collateral funding/release status, and coordinate related reporting.
• Manage departmental calendars, meetings, logistics, and travel arrangements.
• Prepare and distribute meeting materials, schedules, agendas and supporting documentation.
• Document and maintain meeting minutes, action items, and follow-up activities for accountability.
• Process travel and expense reports in accordance with company policies and procedures.
• Assist in UAT activities for departmental systems enhancements, upgrades, and process improvements as needed.
• Maintain departmental databases, records and filing systems.

Skills

Microsoft Office

AI tools

Documentation & tracking

Communication

Organizational skills

Tools

AI tools

Job description

What part will you play? If you're looking for a place where you can make a meaningful difference, you've found it.

The work we do at Markel gives people the confidence to move forward and seize opportunities, and you'll find your fit amongst our global community of optimists and problem-solvers. We're always pushing each other to go further because we believe that when we realize our potential, we can help others reach theirs.

Join us and play your part in something special!

This position provides administrative and operational support to the Vice President, Reinsurance & Security and the Reinsurance Department. Responsibilities include managing departmental administrative functions, coordinating calendars and travel arrangements, assisting with meeting preparation and documentation, supporting audit and reconciliation activities, and maintaining records and reporting necessary for departmental operations.

The role also supports key reinsurance administration functions, including regulatory reviews, collateral balance reconciliations, Letter of Credit processing, User Acceptance Testing (UAT), and contract and covenant compliance monitoring. Success in this position requires exceptional organizational, interpersonal, and communication skills, strong attention to detail, and the ability to effectively manage multiple priorities in a fast-paced environment while meeting critical deadlines.

ESSENTIAL FUNCTIONS

• Support the quarterly collateral management process by facilitating the documentation of approved collateral calculations, tracking reserve projections and collateral funding/release status, maintaining related reporting, and coordinating meetings and communications with internal and external stakeholders as needed.
• Manage and maintain management and departmental calendars, including scheduling internal and external meetings, coordinating logistics, and arranging travel accommodations.
• Prepare and distribute meeting materials, schedules, agendas, and supporting documentation for departmental meetings and committee discussions.
• Document and maintain meeting minutes, action items, and follow-up activities to ensure accountability and timely completion of deliverables.
• Prepare and process travel and expense reports in accordance with Company policies and procedures.
• Support departmental audit and control functions, including maintaining documentation, coordinating information requests, and assisting with periodic reviews and reconciliations.
• Assist in the development, maintenance, and distribution of departmental reports and dashboards.
• Support the effective use of Artificial Intelligence tools to enhance reporting efficiency, data analysis, and workflow management.
• Contribute to the development and implementation of process improvements that strengthen operational efficiency, internal controls, and overall service quality.
• Assist with monthly collateral balance reconciliations and related reporting to ensure completeness, accuracy, and compliance with internal requirements.
• Support regulatory reviews and examinations by compiling information, maintaining records, and coordinating responses to requests.
• Assist with User Acceptance Testing (UAT) activities for departmental systems enhancements, upgrades, and process improvements as needed.
• Perform contract and covenant setup reviews and compliance checks to support adherence to contractual and regulatory requirements.
• Maintain departmental databases, records, and filing systems to ensure information is organized, accessible, and accurate.
• Coordinate communications and work effectively with reinsurers, banks, program managers, auditors, regulators, and internal stakeholders.
• Process and maintain Letters of Credit and related collateral documentation, ensuring records are current and accurately maintained.
• Coordinate on-site client and vendor visits, including scheduling, logistical arrangements, catering, agenda preparation, and meeting support.
• Interact professionally and effectively with individuals at all levels of management, both internally and externally, serving as a key point of coordination and communication for the department.
• Provide administrative and operational support to the Executive Assistant team as needed, ensuring seamless coverage and coordination of departmental and executive activities.
• Provide administrative and operational support for special projects, reporting initiatives, and other duties as assigned.

JOB REQUIREMENTS

Knowledge/Skills

• Proficiency in Microsoft Office applications required
• Familiarity with Artificial Intelligence tools and technologies preferred
• Strong ability to identify key concepts, action items, and follow-up tasks, and effectively document and track them for completion
• Demonstrated flexibility and willingness to support a variety of departmental initiatives and special projects as needed
• Highly organized, detail-oriented, and committed to accuracy, with excellent written and verbal communication skills
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