Administrative Assistant Sr

USA Donaldson Company Inc.; Bloomington (IN); On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

Health benefits

401k retirement plan

Paid time away

Paid parental leave

And more

Job summary

Donaldson Company, Inc. seeks aSenior Administrative Assistant to provide comprehensive support to the VP of Mobile Solutions. This on-site role requires coordinating calendars, travel, meetings, and special projects, while handling sensitive information with discretion.

You will prepare correspondence, manage expenses, and support onboarding and cross-team collaboration. Strong organizational skills and integrity are essential for success at Donaldson.

Qualifications

• High school diploma required.
• 3+ years of Administrative Assistant or similar experience.
• Proficient in MS Office: Outlook/SharePoint/Word/Excel/PowerPoint/OneNote.
• Experience managing calendars, coordinating meetings and travel.
• Strong attention to detail and organization.
• Proven integrity and ability to handle confidential information.

Responsibilities

• Provide dedicated coordination and strategic support for an executive and teams.
• Coordinate in-person and virtual meetings, events, agendas, minutes, travel and logistics.
• Collect, compile and analyze data for management decisions and presentations.
• Organize leadership calendars and respond to routine communications on behalf of an executive.
• Manage expense reporting for leadership team.
• Prepare routine and ad hoc correspondence, reports and projects (e.g. SharePoint migrations, campaigns).
• Manage office supplies, inventory and distribution lists; support onboarding of new employees.

Skills

Administrative experience

Calendar management

Travel coordination

Microsoft Office

Confidentiality

Attention to detail

Education

High school diploma

Job description

Donaldson is committed to solving the world’s most complex filtration challenges. Together, we make cool things. As an established technology and innovation leader, we are continuously evolving to meet the filtration needs of our changing world. Join a culture of collaboration and innovation that matters and a chance to learn, effect change, and make meaningful contributions at work and in communities. If you have talent, initiative, and a desire to join a thriving global company with a wealth of career opportunities, you can make a world of a difference at Donaldson, a leading provider of filtration solutions. At Donaldson, we are working with people and businesses from all over the globe. Our work improves lives, protects the environment and enhances equipment performance. Our culture is based on the values of integrity, respect, and commitment. Donaldson is seeking a Senior Administrative Assistant who thrives in a dynamic workplace and can perform advanced, diverse administrative duties for the VP of Mobile Solutions, which may be confidential. Qualified candidates must be able to work an on-site schedule at our Bloomington, MN office.

Role Responsibilities

• Provide dedicated coordination and strategic support for an executive and associated teams, working collaboratively to understand shifting priorities
• Coordinate both in-person and virtual meetings & special events (logistics, agendas, meeting support, meeting minutes, meals, electronic platforms & AV coordination, travel coordination, facility and/or venue scheduling, etc.)
• Collects, compiles, and analyzes moderately complex data and information utilized in management decision making, reports, or presentation materials
• Organizes and manages leadership team calendars, providing responses for routine communications on behalf of executive
• Manages expense reporting for leadership team
• Prepares and composes routine and ad hoc correspondence, prepares reports and manages special projects as directed (e.g. SharePoint migration, United Way campaign, award administration, etc.)
• Manage office supplies (ordering, inventory control)
• Organize and manage distribution lists and organization charts
• Assist and support with coordination/onboarding of new employees
• Develop strong network and partnerships; leverage partnerships with your teammates to move business processes forward and work effectively as part of a team
• Professionally represent Donaldson as administrative liaison with others outside the company

What will make you successful at Donaldson?

• Grow– Sees through complexity and makes effective decisions
• Achieve– Proactive and takes initiative; delivers high quality work
• Innovate– Supports change and continuous improvement initiatives
• Collaborate– Partners across the team and with other functions to build teamwork and trust
• Collaborate– Builds trusting relationships within and beyond the boundaries of own organization
• Develop– Acquires new knowledge, skills and experiences

Minimum Qualifications

• High school diploma required.
• 3+ years applicable work experience in Administrative Assistant or similar.
• Proficient in Microsoft Office Suites such as Outlook, SharePoint, Word, Excel, PowerPoint, OneNote, etc., with a drive to stay current in and continuously develop these skills.
• Experience managing calendars, meeting coordination, and travel
• Strong attention to detail and organization.
• Proven track record of maintaining high integrity and confidentiality.

Preferred Qualifications

• Experience supporting multiple leaders.
• Experience with tradeshow coordination and event planning.
• Experience supporting new hire onboarding/partnership with training, team and scheduling introductions, and related activities.

Relocation: This position is not eligible for relocation assistance.

Hourly Pay Range: $25.07 - 33.00, depending on relevant experience, qualifications, and skills.

This position is overtime eligible as per state and federal regulations.

Employee benefits are part of the competitive total rewards package that Donaldson Company, Inc. provides to you.

• health benefits
• retirement plan (401k)
• paid time away
• paid leaves (including paid parental leave)
• and more

Immigration Sponsorship Not Available: Applicants for this position must be currently and legally authorized to work in the United States without the need for current or future sponsorship (e.g., H-1B, J-1, F-1, CPT, OPT, etc.). Donaldson will not offer immigration sponsorship or assume sponsorship of an employment visa for this position. International relocation or remote work arrangements outside of the U.S. will not be considered.

Equal Opportunity Employer, including Disability and Veterans Employment opportunities for positions in the United States may require use of information which is subject to the export control regulations of the United States. Hiring decisions for such positions are required by law to be made in compliance with these regulations. Applicants for employment opportunities in other countries must be able to meet the comparable export control requirements of that country and of the United States.

Our policy is to provide equal employment opportunities to all qualified persons without regard to race, gender, color, disability, national origin, age, religion, union affiliation, sexual orientation, veteran status, citizenship, gender identity and/or expression, or other status protected by law.

Donaldson Company helps solve some of the world's most complex filtration and contamination control challenges, and is one of the largest global providers of unique filtration technologies and high-quality filters and parts. Our filtration technologies and products are used every day, in a variety of industries and environments, including aerospace, agriculture, construction, food and beverage, manufacturing, mining, power generation, transportation and many more. Key to our success, our 14,000 employees support customers at sales, manufacturing and distribution centers from over 140 locations on six continents. The filtration market continues to grow. Customers' needs for filtration solutions continue to evolve. And the opportunities for our products and our people continue to expand. Learn more at www.donaldson.com.