Administrative Assistant - Specialty Infusion Pharmacy

Soleo Health; Tempe (AZ); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Competitive Wages

401(k) with a Match

Referral Bonus

Paid Time Off

Great Company Culture

Annual Merit Based Increases

No Weekends or Holidays

Paid Parental Leave Options

Affordable Medical, Dental, and Vision

Company Paid Disability and Basic Life

HSA and FSA Options

Education Assistance Program

Job summary

Soleo Health in Tempe, AZ is seeking a Full-time Administrative Assistant to support the Specialty Infusion Pharmacy and nursing teams. The role focuses on maintaining efficient office operations, managing clerical tasks, and assisting staff.

Ideal candidates have at least one year of administrative experience, proficiency in Microsoft Office, and knowledge of Outlook and Paylocity. The position offers comprehensive benefits and a Monday–Friday schedule.

Qualifications

• High school diploma or equivalent; an associate degree or certification in office administration is preferred.
• Minimum of one-year administrative experience, preferably in office management - Specialty Infusion Pharmacy preferred.
• Proficiency in Microsoft Office Suite in addition to other computer programs to include: Outlook, Paylocity, CPR+, Alayacare, and Insight
• Excellent writing and communication skills, plus strong organizational and customer service abilities.

Responsibilities

• Perform clerical duties that assist in the overall productivity and organization of the assigned region.
• Answer phone calls- routing to the appropriate recipient and take messages as necessary
• Maintain electronic and hard copy filing systems.
• Handle all incoming and outgoing mail.
• Office supply management and ordering.
• Clerical duties such as typing, photocopying, and scanning.
• Plan meetings and take detailed minutes.
• Write and distribute emails to the entire team as needed.
• Greet and assist patients and visitors in a professional and friendly manner.
• Act as a point of contact for internal and external clients
• Provide general support to visitors.
• Support nurse manager, pharmacy manager, and operation director with office related tasks as requested.
• Assist executive assistants with any assigned tasks including but not limited to on-site visits by the executive team.
• Train new staff on use of basic office equipment including but not limited to phone system use, copier, and postage machine.

Skills

Communication skills

Writing skills

Customer service

Organizational skills

Microsoft Office

Phone system

Education

High school diploma or equivalent

Associate degree or certification in office administration

Tools

Outlook

Paylocity

CPR+

Alayacare

Insight

Job description

Description

Soleo Health is seeking a Full-time Administrative Assistant to support our Specialty Infusion Pharmacy in Tempe, AZ. Join us in Simplifying Complex Care!

Job Type

Full-time

Soleo Health Perks

• Competitive Wages
• 401(k) with a Match
• Referral Bonus
• Paid Time Off
• Great Company Culture
• Annual Merit Based Increases
• No Weekends or Holidays
• Paid Parental Leave Options
• Affordable Medical, Dental, and Vision Insurance Plans
• Company Paid Disability and Basic Life Insurance
• HSA and FSA (including dependent care) Options
• Education Assistance Program

The Position

The Administrative Assistant is responsible for the day-to-day functioning of the office. The Administrative Assistant lends administrative support to ensure efficient operation of the office. This role involves managing a variety of administrative tasks, supporting staff, and assisting in the daily operations of the pharmacy team, and nursing team.

Responsibilities

• Perform clerical duties that assist in the overall productivity and organization of the assigned region.
• Answer phone calls- routing to the appropriate recipient and take messages as necessary
• Maintain electronic and hard copy filing systems.
• Handle all incoming and outgoing mail.
• Office supply management and ordering.
• Clerical duties such as typing, photocopying, and scanning.
• Plan meetings and take detailed minutes.
• Write and distribute emails to the entire team as needed.
• Greet and assist patients and visitors in a professional and friendly manner.
• Act as a point of contact for internal and external clients
• Provide general support to visitors.
• Support nurse manager, pharmacy manager, and operation director with office related tasks as requested.
• Assist executive assistants with any assigned tasks including but not limited to on-site visits by the executive team.
• Train new staff on use of basic office equipment including but not limited to phone system use, copier, and postage machine.

Schedule

• Monday-Friday 8:30am-5pm - 40 hours a week with occasional flexibility
• Must have Medical Administrative Assistant experience, preferred experience working for a Specialty Infusion Pharmacy
• Must be knowledgeable of computers and preferred knowledge of the following applications: Outlook, Paylocity, CPR+, Alayacare, and Insight

Requirements

• High school diploma or equivalent; an associate degree or certification in office administration is preferred.
• Minimum of one-year administrative experience, preferably in office management - Specialty Infusion Pharmacy preferred
• Proficiency in Microsoft Office Suite in addition to other computer programs to include: Outlook, Paylocity, CPR+, Alayacare, and Insight
• Excellent writing and communication skills
• Excellent customer service skills
• Excellent organizational skills

About Us

Soleo Health is an innovative national provider of complex specialty pharmacy and infusion services, administered in the home or at alternate sites of care. Our goal is to attract and retain the best and brightest as our employees are our greatest asset. Experience the Soleo Health Difference!

Soleo’s Core Values

• Improve patients’ lives every day
• Be passionate in everything you do
• Encourage unlimited ideas and creative thinking
• Make decisions as if you own the company
• Do the right thing
• Have fun!

Soleo Health is committed to diversity, equity, and inclusion. We recognize that establishing and maintaining a diverse, equitable, and inclusive workplace is the foundation of business success and innovation. We are dedicated to hiring diverse talent and to ensuring that everyone is treated with respect and provided an equal opportunity to thrive. Our commitment to these values is evidenced by our diverse executive team, policies, and workplace culture.

Soleo Health is an Equal Opportunity Employer, celebrating diversity and committed to creating an inclusive environment for all employees. Soleo Health does not discriminate in employment on the basis of race, color, religion, sex, pregnancy, gender identity, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an organization, parental status, military service or other non-merit factor.

Keywords: Infusion Administrative Assistant, Medical Administrative Assistant, Administrative Assistant, Healthcare Administration, Patient Scheduling, Medical Records Management, Charting & Documentation, Insurance Verification, Billing &Coding Support, Office Coordination, Patient Intake & Registration, Team Support, Infusion Therapy Support, IV Infusion Scheduling, Infusion Clinic Coordination, CPR+, Alyacare, Insight, Paylocity, Outlook, Now Hiring, Hiring Now, Hiring Immediately, Immediately Hiring, Regulatory compliance, EMR systems, Specialty Infusion Pharmacy Administrative Assistant, Infusion Pharmacy Administrative Assistant, Tempe Arizona