Administrative Assistant - Slot Operations

Hard Rock International; Immokalee (FL); On-site; USD 34,000 - 46,000; Full time

Job summary

Seminole Casino Hotel Immokalee seeks an Administrative Assistant in Slot Operations to coordinate office activities, schedule appointments and assist the Department Head with clerical tasks. The role involves taking notes, handling confidential material, maintaining filing systems and supporting routine operations.

You will also manage calendars, screen calls, prepare correspondence, and oversee mail and supplies to ensure smooth department functioning.

Responsibilities

• Coordinate office activities including scheduling appointments.
• Transcribe notes from voice recordings involving confidential matters.
• Compose and edit routine or complex correspondence and reports.
• Establish, maintain and revise department filing system.
• Screen telephone calls and visitors and direct to appropriate managers.
• Maintain calendar for the Department Head and arrange meetings, travel.
• Open and review mail and delegate items to staff.
• Inventory supplies and order per established procedures.
• Record Minutes of staff meetings and distribute to appropriate personnel.

Job description

## Administrative Assistant - Slot OperationsApply: Seminole Casino Hotel Immokalee: Full time: Posted Today: R6657Our team members are the key to our company’s success, and their health and well-being, as well as that of their families, is very important to us. We offer a comprehensive benefits package that allows our team members stay healthy, plan for their future and maintain a healthy work-life balance. Benefits may vary with employment status. To see our fill list of Team Member Benefits please visit our career site: www.gotoworkhappy.com/benefits **Job Description:**Job Summary:Under the direction of the Department Head, the incumbent coordinates office activities including scheduling appointments, delegating work, providing information to callers, taking notes, and assisting the department head with clerical and administrative tasks and projects.Essential Duties and Responsibilities:\\* Exhibit conduct in accordance with all Gaming Commission Regulations and Seminole Tribe of Florida departmental policies and procedures.\\* Takes notes on computer and/or transcribes from voice recordings involving standard business vocabulary on highly confidential company matters.\\* Composes and types routine or complex correspondence and reports from rough drafts, editing format, grammar, punctuation or spelling as needed.\\* Establishes, maintains and, when necessary, revises department filing system.\\* Screens telephone calls and visitors, ascertaining who can be re-directed to subordinate management.\\* Provides information to callers, including Tribal Council, senior management and key external sources which requires a comprehensive knowledge of company policies, practices and operations.\\* Performs a broad range of administrative details of a highly confidential nature on a regular basis, requiring initiative and judgment to make independent decisions for which probably errors could result in unnecessary costs.\\* Maintains calendar for the Department Head, regularly arranging for meetings, conferences, and appointments. Arranges hotel and travel accommodations.\\* Opens and reviews all mail directed to the Department Head. Composes responses to routine inquiries. Delegates items to subordinate managers and forwards appropriate items to the Department Head.\\* Inventory supplies, and order as necessary following all established procedures, including input into MMS.\\* Perform various payroll related functions, including reviewing reports for accuracy and researching discrepancies.\\* Follows up on all assignments delegated to subordinate managers as to status, expected completion date, etc.\\* Records Minutes of staff meetings; distributes to appropriate personnel.\\* Demonstrate a commitment to ensuring responsible gaming and responsible alcohol service by discreetly notifying appropriate management of concerns and observations.\\* Demonstrate actions and behaviors that reinforce the Company’s Mission and Values of Communication, Integrity, Fun, Respect, Accountability, Passion and Dedication.\\* Ensure prompt and discreet notification to management and/or the Ethics Hotline of any observation of illegal acts or internal ethics violations.\\* Promotes positive public/employee relations at all times.\\* Maintains a clean, safe, hazard-free work environment within area of responsibility.\\* Performs all other related and compatible duties as assigned. *The Company gives preference in all of its employment practices to Native Americans. First preference in hiring, promoting and in all other aspects of employment is given to members of the Seminole Tribe who meet the job requirements. Second preference is given to members of other federally recognized Native American Tribes who meet the job requirements.*