Administrative Assistant - Shipping and Receiving

Purecoat International LLC; West Palm Beach (FL); On-site; USD 20,457 - 29,136; Full time

Benefits offered by this job

Medical Benefits

Dental Benefits

Vision Benefits

AFLAC

Life Insurance

401k

Job summary

Purecoat International LLC in West Palm Beach, Florida, is looking for a dedicated individual to manage the receiving of packages and perform data entry tasks effectively. You will verify documentation and ensure accurate shipping of products.

The ideal candidate possesses strong organizational and communication skills and is proficient in Microsoft Office. Benefits including medical and 401k are offered. The role operates Monday to Friday from 8am to 4:30pm.

Qualifications

• Must demonstrate accuracy and attention to detail in all tasks.
• Ability to organize and prioritize workload effectively.
• Strong communication skills required to relay order status.

Responsibilities

• Receive packages and verify paperwork.
• Data entry for all orders and purchase orders.
• Prepare invoicing and coordinate with Accounts Receivable.

Skills

Accuracy

Outstanding Organizational Skills

Dependability

Strong Communication Skills

Strong Computer Skills (Microsoft Office)

Attention to Detail

Strong People Skills

Strong Math Skills

Job description

Job Details:

• Receiving packages as they arrive including open, inspect and verify paperwork to product.
• Data Entry of all orders and purchase orders into the system.
• Create “traveler” paperwork to follow the job from start to finish.
• Forward job to the correct department.
• Required to keep up with the shipping of 30 to 50 UPS packages a day.
• Relaying information to customers about the status of their orders including when it will ship and any tracking information for the shipment.
• Good communication skills with other departments to keep jobs flowing thru the production line.
• Responsible for shipping all jobs that have the proper paperwork making certain that the ship to address on the paperwork is the same as the ship to address on the computer paperwork.
• Verify that the product received back to ship out matches the paperwork and contains the correct quantity.
• Prepare Invoicing and coordinate with Accounts Receivable.
• Assist with packaging of products to meet deadlines if required.

Position Requirements:

• Accuracy.
• Outstanding Organizational Skills.
• Dependability.
• Strong Communication Skills.
• Strong Computer Skills including Microsoft Office: word, excel, outlook.
• Attention to Detail.
• Strong People Skills.
• Strong Math Skills.

May be required to perform other duties, if needed.

Benefits:

• Medical, Dental, Vision.
• AFLAC, Life.
• 401k.

Salary:

• $18.00 per hour.

Hours:

• Mon - Fri 8am - 4:30pm.

We are a Drug Free Workplace and pre-employment drug testing is required.