Administrative Assistant – Shipping

Zohorecruit; Connecticut; On-site; USD 42,000 - 54,000; Full time

Job summary

Symbiotic Services in Putnam, CT is seeking an Administrative Assistant - Shipping to provide essential administrative and operational support within a manufacturing environment.

You will manage communications, assist with inventory cycle counts, data entry, document preparation, and coordinate meetings and activities to keep operations running smoothly. This role requires strong organizational skills and a detail-oriented approach.

Qualifications

• Strong organizational and communication skills.
• Proficiency in data entry and administrative systems.
• Ability to manage multiple tasks and priorities effectively.
• Detail-oriented with a high level of accuracy.

Responsibilities

• Manage incoming and outgoing communications, including phone calls, emails, and mail.
• Support inventory control processes, including cycle counts, production entry, and inventory transfers within internal systems.
• Prepare, edit, and maintain documents, reports, and presentations.
• Perform accurate data entry and maintain records across multiple systems.
• Coordinate meetings, events, and company activities.
• Provide customer service to internal teams and external partners, resolving inquiries efficiently.
• Maintain organized electronic and physical filing systems.
• Complete general administrative tasks such as scanning, copying, and document handling.
• Assist with special projects and additional tasks as assigned.

Skills

Organizational skills

Communication skills

Data entry

Attention to detail

Job description

Putnam, United States |

Employment Type: Full-Time

Location: Putnam, CT (Onsite)

About the Opportunity:

Symbiotic Services is seeking an Administrative Assistant - Shipping to provide essential administrative and operational support within a manufacturing environment. This role is key to ensuring smooth office operations, accurate inventory tracking, and effective communication across teams.

Key Responsibilities:

• Manage incoming and outgoing communications, including phone calls, emails, and mail
  
• Support inventory control processes, including cycle counts, production entry, and inventory transfers within internal systems
  
• Prepare, edit, and maintain documents, reports, and presentations
  
• Perform accurate data entry and maintain records across multiple systems
  
• Coordinate meetings, events, and company activities
  
• Provide customer service to internal teams and external partners, resolving inquiries efficiently
  
• Maintain organized electronic and physical filing systems
  
• Complete general administrative tasks such as scanning, copying, and document handling
  
• Assist with special projects and additional tasks as assigned
  

Qualifications:

• Strong organizational and communication skills
  
• Proficiency in data entry and administrative systems
  
• Ability to manage multiple tasks and priorities effectively
  
• Detail-oriented with a high level of accuracy