Administrative Assistant - Services, Field Operations (Remote)

SOLV Energy, Inc.; Sacramento (CA); Remote; USD 35,000 - 43,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life & disability insurance

401(k) plan

Paid time off

Job summary

SOLV Energy, Inc. is seeking an Administrative Assistant to handle clerical and general office tasks in support of the Services, Field Operations Department. This position is fully remote and will discuss location expectations during the interview process.

Essential duties include handling warranty paperwork, coordinating travel, managing shipping, maintaining files, and supporting accounting and vendor communications. Strong written and verbal English, reliability, and organization are required.

Qualifications

• Requires high school diploma or GED.
• Experience with office software and ticketing systems.
• Excellent written and verbal English communication.

Responsibilities

• Maintain professional manner with clients and employees
• Process warranty paperwork: track and communicate with manufacturers
• Coordinate field office trailers and order supplies
• Oversee tool requests and inventory including PPE
• Submit service requests and coordinate repairs with vendors
• Coordinate and perform department support activities; liaise with divisions
• Create shipping labels, schedule pickups, track packages
• Manage travel arrangements - airfare, car rental, hotel, conferences, off site visits
• Update/distribute department communications
• Assist with department accounting and vendor communications
• Coordinate events and process payments
• Manage company-issued credit card and expense reports
• Establish, maintain, and update files and records
• Other responsibilities as assigned

Skills

Effective communication

Strong organizational skills

English proficiency

Reliability & flexibility

Education

High School Diploma or GED

Tools

Facilities ticketing system

Job description

SOLV Energy is a leading provider of infrastructure services to the power industry, designing, building and maintaining utility scale solar, battery storage and high voltage substation projects nationwide.

Job Description Summary: The Administrative Assistant will be responsible for performing a variety of clerical and general office tasks in support of the Services, Field Operations Department.

This role is fully remote. Specific location details and expectations will be discussed during the interview process.

Job Description: This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned

Position Responsibilities and Duties

• Maintain professional manner with clients and employees
• Process warranty paperwork: process, track and communicate with manufacturers
• Coordinate field office trailers and order supplies
• Oversight and management of tool requests and tool inventory including new hire and PPE requests
• Maintenance - submit, track service requests and coordinate repairs with preferred vendors
• Coordinate and perform a range of division/department support activities; serve as a liaison with other divisions/ departments
• Create shipping labels, schedule pickups, and track incoming/ outgoing packages
• Manage & coordinate travel arrangements - airfare, car rental, hotel, conferences, off site visits
• Update/distribute department communications
• Assist with department accounting (entails working with accounting and occasionally reaching out to Admins/ PM's/ Vendors/ or POC for further invoice information/ coding)
• Coordinate events such as lunches, company events, drinks, and process payments
• Timely management of company-issued credit card and expense reports
• Establish, maintain, and update files, databases, records, and/or other documents as needed
• Other responsibilities as assigned

Minimum Skills or Experience Requirements

• High School Diploma or GED Equivalent
• Computer experience and Facilities ticketing experience preferred
• Effective communication and interpersonal skills
• Strong organizational skills and ability to manage multiple tasks with problem-solving ability
• Effective written/verbal English language communication skills, professional email and telephone manner
• Reliability, dependability, and flexibility

Applicants must be legally authorized to work in the U.S. without requiring employer sponsorship now or in the future.

Equal Opportunity Employer

At SOLV Energy we celebrate the power of our differences. We are committed to building diverse, equitable, and inclusive workplaces that improve our communities. SOLV Energy prohibits discrimination and harassment of any kind against an employee or applicant based on race, color, age, religion, sex, sexual orientation, gender identity or expression, marital status, national origin, or ethnicity, mental or physical disability, veteran status, parental status, or any other characteristic protected by law.

Benefits

• Employees (and their families) are eligible for medical, dental, vision, basic life and disability insurance.
• Employees can enroll in our company's 401(k) plan and are provided vacation, sick and holiday pay.

Compensation Range: $25.11 - $31.38

Pay Rate Type: Hourly

Please be aware that all official communications from SOLV Energy will come exclusively from email addresses ending in @solvenergy.com. Any emails originating from other domains should not be considered affiliated with or authorized by our organization.