Administrative Assistant - Services, Field Operations (Remote)

SOLV Energy; New York (NY); Remote; USD 35,000 - 43,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) plan

Vacation time

Sick leave

Holiday pay

Job summary

SOLV Energy is seeking an Administrative Assistant to support the Services and Field Operations departments on a fully remote basis. The role involves clerical tasks, document processing, scheduling, travel coordination, and basic accounting support.

Ideal candidates have a high school diploma, strong communication and organizational skills, and the ability to manage multiple tasks with reliability and discretion in a fast-paced environment.

Qualifications

• High school diploma or GED required.
• Effective communication and interpersonal skills.
• Strong organizational skills and ability to manage multiple tasks with problem-solving ability.
• Effective written and verbal English language communication; professional email and telephone manner.
• Reliability, dependability, and flexibility.

Responsibilities

• Maintain professional manner with clients and employees.
• Process warranty paperwork: process, track and communicate with manufacturers.
• Coordinate field office trailers and order supplies.
• Oversee tool requests and tool inventory including new hire and PPE requests.
• Submit maintenance requests and coordinate repairs with vendors.
• Coordinate and perform a range of division/department support activities; liaise with other divisions.
• Create shipping labels, schedule pickups, and track packages.
• Manage travel arrangements—airfare, car rental, hotel, conferences, off-site visits.
• Update and distribute department communications.
• Assist with department accounting and invoice information/coding where needed.
• Coordinate events such as lunches and company events; process payments.
• Manage company-issued credit card and expense reports in a timely manner.
• Establish, maintain, and update files, databases, records, and documents.

Skills

Strong communication

Organizational skills

Multitasking

Written/verbal English

Reliability

Education

High School Diploma or GED

Job description

SOLV Energy is a leading provider of infrastructure services to the power industry, designing, building and maintaining utility scale solar, battery storage and high voltage substation projects nationwide.

Job Description Summary: The Administrative Assistant will be responsible for performing a variety of clerical and general office tasks in support of the Services, Field Operations Department.

This role is fully remote. Specific location details and expectations will be discussed during the interview process.

Job Description: This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned

Position Responsibilities and Duties

• Maintain professional manner with clients and employees
• Process warranty paperwork: process, track and communicate with manufacturers
• Coordinate field office trailers and order supplies
• Oversight and management of tool requests and tool inventory including new hire and PPE requests
• Maintenance - submit, track service requests and coordinate repairs with preferred vendors
• Coordinate and perform a range of division/department support activities; serve as a liaison with other divisions/ departments
• Create shipping labels, schedule pickups, and track incoming/ outgoing packages
• Manage & coordinate travel arrangements - airfare, car rental, hotel, conferences, off site visits
• Update/distribute department communications
• Assist with department accounting (entails working with accounting and occasionally reaching out to Admins/ PM's/ Vendors/ or POC for further invoice information/ coding)
• Coordinate events such as lunches, company events, drinks, and process payments
• Timely management of company-issued credit card and expense reports
• Establish, maintain, and update files, databases, records, and/or other documents as needed
• Other responsibilities as assigned

Minimum Skills or Experience Requirements

• High School Diploma or GED Equivalent
• Computer experience and Facilities ticketing experience preferred
• Effective communication and interpersonal skills
• Strong organizational skills and ability to manage multiple tasks with problem-solving ability
• Effective written/verbal English language communication skills, professional email and telephone manner
• Reliability, dependability, and flexibility

Applicants must be legally authorized to work in the U.S. without requiring employer sponsorship now or in the future.

Equal Opportunity Employer

At SOLV Energy we celebrate the power of our differences. We are committed to building diverse, equitable, and inclusive workplaces that improve our communities. SOLV Energy prohibits discrimination and harassment of any kind against an employee or applicant based on race, color, age, religion, sex, sexual orientation, gender identity or expression, marital status, national origin, or ethnicity, mental or physical disability, veteran status, parental status, or any other characteristic protected by law.

Benefits

• Employees (and their families) are eligible for medical, dental, vision, basic life and disability insurance.
• Employees can enroll in our company's 401(k) plan and are provided vacation, sick and holiday pay.

Compensation Range: $25.11 - $31.38

Pay Rate Type: Hourly

Please be aware that all official communications from SOLV Energy will come exclusively from email addresses ending in @solvenergy.com. Any emails originating from other domains should not be considered affiliated with or authorized by our organization.