Administrative Assistant Senior

SSM Health; St. Louis (MO); On-site; USD 42,000 - 52,000; Full time

Job summary

SSM Health Cardinal Glennon Children's Hospital in St. Louis, MO, is seeking an administrative professional to support Nursing Administration and a regional/system leadership team. The role provides day-to-day operational support, prepares reports, and coordinates meetings.

Ideal candidates hold a high school diploma or 10 years of relevant experience, with strong data entry, communication, and process-improvement skills. Regular daytime hours, on-site role, and a 40-hour work week.

Qualifications

• High School diploma or equivalent and/or 10 years of related work experience.
• Ability to support multiple departments and adapt to changing priorities.
• Experience with preparing reports, charts, and data for presentation.

Responsibilities

• Provides assistance and serves as a subject matter expert for other administrative staff.
• Supports process improvement initiatives or workflow enhancements.
• May work on confidential assignments or projects.
• Compiles information for reports or presentations; prepares charts, graphs, or tables.
• May track budgets and maintain financial or personnel records and databases.
• Responds to correspondence; edits and proofs documents.
• Communicates with others in person, telephone, and/or email; screens visitors and handles inquiries.
• Assists with preparing for meetings, conferences, programs and events.
• Maintains filing systems; orders and stocks supplies.
• Enters information into computer databases and checks data for errors.

Skills

Administrative support

Process improvement

Data entry

Communication

Meeting coordination

Education

High School diploma/GED or 10 years of work experience

Job description

It's more than a career, it's a calling.

MO-SSM Health Cardinal Glennon Children's Hospital

Worker Type:

Regular

Job Highlights:

Join a team where your work matters- every moment, every patient, every community. At SSM Health, you'll be empowered to grow, supported to thrive, and inspired to make a lasting impact.

Serves as a vital partner in driving the success of the clinic, department, or program by coordinating administrative operations and ensuring seamless day-to-day support.

Department: Nursing Administration

Schedule: Monday-Friday, 8:00 - 4:30 PM

Job Summary:

Supports a Regional or System Director, or multiple department leaders in an administrative capacity. May support multiple departments.

Job Responsibilities and Requirements:

Primary Responsibilities

• Provides assistance and serves as a subject matter expert for other administrative staff.
• Utilizes specific job related skills, training and knowledge to work on assignments or special projects. May work on process improvement initiatives or work flow enhancements.
• May work on assignments or projects of a confidential nature.
• Compiles information for reports or presentations. Prepares charts, graphs, or tables.
• May be responsible for budget tracking and maintaining financial or personnel records and databases.
• Responds to correspondence. Edits and proofreads documents.
• Communicates with others in person, telephone, and/or email. May receive and screen visitors and handles general inquiries.
• Assists with preparing for and facilitating meetings, conferences, programs and/or special events.
• Establishes and maintains filing systems. Orders and stocks supplies.
• May enter information from a variety of sources into computer database(s) and verify data entered into computer by checking printouts/reports for errors and correcting as required.
• Works within established procedures and a moderate degree of supervision.
• Possesses advanced skills to perform support work.
• Performs other duties as assigned.

Education

• High School diploma/GED or 10 years of work experience

Experience

• Two years' related experience

Physical Requirements

• Frequent lifting/carrying and pushing/pulling objects weighing 0-25 lbs.
• Frequent sitting, standing, walking, reaching and repetitive foot/leg and hand/arm movements.
• Frequent use of vision and depth perception for distances near (20 inches or less) and far (20 feet or more) and to identify and distinguish colors.
• Frequent use of hearing and speech to share information through oral communication. Ability to hear alarms, malfunctioning machinery, etc.
• Frequent keyboard use/data entry.
• Occasional bending, stooping, kneeling, squatting, twisting and gripping.
• Occasional lifting/carrying and pushing/pulling objects weighing 25-50 lbs.
• Rare climbing.

Required Professional License And/Or Certifications

• None

Department

8451000010 Nursing Admin

Work Shift

Day Shift (United States of America)

Scheduled Weekly Hours

40

SSM Health is an Equal Opportunity Employer. SSM Health provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, gender, pregnancy, sexual orientation, gender identity, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law. Click here to learn more.