Administrative Assistant-Senior

uthscsa.edu; San Antonio (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

UT Health San Antonio seeks an experienced administrative professional to provide advanced support to a pediatric department. The role includes data analysis, calendar management, travel coordination, and fiscal activities, with mentoring of junior staff.

Requirements include strong organizational skills, confidentiality, and proficiency with standard software. A high school diploma is required; a Bachelor's degree is preferred. On-site, full-time position in San Antonio, TX.

Qualifications

• Knowledgeable in office management and administrative procedures.
• Ability to maintain confidentiality.
• Possess knowledge of standard technology and software.
• Strong organizational and time management skills with ability to meet deadlines.
• Excellent verbal, written and interpersonal communication skills.
• Higher education or healthcare experience is highly preferred.

Responsibilities

• Provides complex administrative and clerical support including all routine correspondence, mailing, scanning, faxing, faxing and copying and maintaining filing system.
• Prepares complex reports, correspondence and presentations.
• Answers phone calls and responds to inquiries.
• Manages calendars, schedules and coordinates meetings, appointments and travel arrangements as assigned.
• Maintains office supplies for the department.
• Assists with the daily operations and fiscal activities of the department.
• Performs all other duties as assigned.

Skills

Office management

Administrative procedures

Confidentiality

Organizational skills

Communication skills

Healthcare experience preferred

Education

High School Diploma or GED

Bachelor's Degree preferred

Tools

MS Office

Calendar software

Job description

Under limited direction, provides advanced administrative or technical support to a department or group of professionals. Responsible for daily office and fiscal management duties to include collecting, compiling, and analyzing moderately complex data and information as needed. May lead or mentor lower level team members.

Responsibilities

• Provides complex administrative and clerical support including all routine correspondence, mailing, scanning, faxing , faxing and copying and maintaining filing system.
• Prepares complex reports, correspondence and presentations.
• Answers phone calls and responds to inquiries.
• Manages calendars, schedules and coordinates meetings, appointments and travel arrangements as assigned.
• Maintains office supplies for the department.
• Assists with the daily operations and fiscal activities of the department.
• Performs all other duties as assigned.

Qualifications

• Knowledgeable in office management and administrative procedures.
• Ability to maintain confidentiality.
• Possess knowledge of standard technology and software.
• Strong organizational and time management skills with ability to meet deadlines.
• Possess excellent verbal, written and interpersonal communication skills.
• Higher education or healthcare experience is highly preferred.

Education

• High School Diploma or GED is required
• Bachelor's Degree is preferred

Required Skills

• Seven (7) years related experience is required.

This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

Job Info

• Locations 0001 7703 Floyd Curl Drive, San Antonio, TX, 78229, US (On-site)
• Job Schedule Full time
• Organization M1909 - Pediatrics-Gastroenterology, M1900 - Pediatrics, M1000 - Dean Medical School, UT Health Science Center, UT Health Science Center